Archive | 2014 County Commission Meeting Minutes

October 14, 2014 Meeting Minutes

 

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday October 14 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Bill Meier and Commissioner Ginny Fanning.

Chr. Zeller said that the first item needing approval is the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Zeller said, is the acceptance of the August Treasurers report and that the Treasurer is present and will explain this for them. Ms. Hornbeek said that she did not have anything to point out and would answer any questions if there were any. Commissioner Fanning made a motion to accept the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board meeting minutes from the September 22 meeting is the next item needing approval. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $66,054.41 are the next items needing approval. Commissioner Fanning made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the payroll for distribution on October 15 is in the amount of $253,537.02 and needs approval. Commissioner Meier made a motion to approve the payroll in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for the reappointment of Madeline Buhlig and Marla Jenkins to 4 year terms to the Meredosia Bluffs Rescue Squad is the next item needing approval. There was discussion. Commissioner Meier made a motion to approve the reappointments as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Discussion of support for a livestock management facility is the next item on the agenda, Chr. Zeller said. This facility will be located in the North West part of Morgan County. There was discussion. Commissioner Meier made a motion to support this livestock management facility. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

September 22, 2014 Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 22, 2014 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Bill Meier and Commissioner Ginny Fanning.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval Chr. Zeller said is the minutes from the September 8, 2014 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills in the amount of $40,901.23 are the next items that are on the agenda. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that verifiable payroll to be distributed on September 30, 2014 will need approval. Commissioner Fanning made a motion to approve the verifiable¬† payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a reappointment for Donald Bradley Jr. to the Meredosia Fire Protection District for a three year term is the next item for approval. There was some discussion. Commissioner Meier made a motion to approve the appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is a resolution of transfer of funds for the MCS FY 2014 budget. There was discussion. Commissioner Fanning made a motion to approve the resolution. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution of transfer of funds for MCS FY 2015 budget is the next item on the agenda. Chr. Zeller said that there had been discussion with the auditor Mr. Eyth concerning this. There was discussion. Commissioner Meier made a motion to approve this resolution. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for MCS FY 2014 budget amendments were the next item on the agenda. Chr. Zeller said that Mr. Eyth was again consulted on this matter. There was discussion. Commissioner Meier made a motion to approve the resolution. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for FY 2014 budget amendments is the next item on the agenda. There was discussion. Commissioner Fanning made a motion to approve the resolution. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is a resolution for the State’s Attorney Appellate Prosecutor annual agreement. Chr. Zeller said that this is an annual resolution with the Appellate Prosecutors office that should a conflict of interest with the County State’s Attorney the County may ask for an attorney from the State’s Attorney Appellate Prosecutor office. There was discussion. Commissioner Fanning made a motion to approve the resolution as noted. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is a proclamation proclaiming October 4th Rotary Day in Morgan County. There was discussion. Commissioner Meier made a motion to approve the proclamation as read. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications-Chr. Zeller said that the there will be a meeting at the Courthouse September 24th at 6 pm discussing the construction of a hog confinement west of Jacksonville.

Chr. Zeller said that on October 4 from 1-6 pm and October 3 from 8 am – 6 pm flu shots will be offered at the JHS Bowl. They will be $32 for a regular dose and $55 for the higher dose for adults over 55.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 8, 2014 Meeting Minutes

 

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 8, 2014 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Bill Meier and Commissioner Ginny Fanning.

First order of business is the approval of the agenda, Chr. Zeller said. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the September 2, 2014 board meeting is the next item on the agenda for approval. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $17,136.12 needed the approval of the board for payment. Commissioner Meier made a motion to approve the payment of the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the verifiable payroll for the September 15 payroll was the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next two items really go hand in hand and they were a resolution authorizing execution of Community Benefits Agreement and then the approval of the agreement. Chr. Zeller said that the following counties Cass, Logan, Mason, Menard and Morgan have been meeting and discussion this cultivation center. The discussion has been held with Cresco Labs Chr. Zeller said. There was discussion. Commissioner Meier made a motion to approve the Resolution authorizing execution of Community Benefits Agreement. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Meier made a motion to approve the Community Benefits Agreement as explained. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the agreement extension with Simec Consulting Chr. Zeller said. This extension will be until March 15, 2015 and concerns the aggregate electric in Morgan County. There was discussion. Commissioner Fanning made a motion to approve the extension for Simec Consulting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 2, 2014 Meeting Minutes

 

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday September 2, 2014 at 9 am. Present were Chairman Bradley A. Zeller and Commissioner Ginny Fanning. Commissioner Bill Meier was absent from the meeting.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next order of business is the approval of the minutes from August 25, 2014 board meeting Chr. Zeller said. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Steve Rolf to the Willow Creek Drainage District for a three year term is the next item needing approval. There was some discussion. Commissioner Fanning made a motion to approve the appointment as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the vacation of the Brown subdivision plat is the next item on the agenda and Mr. Douglas is present and would explain this for them. Mr. Douglas said that at one point a family member was considering building a house on this property so the family went ahead and recorded a plat for this additional homestead. Since that time the family member decided not to build there so the family is withdrawing the request for the plat and will record documentation showing this. There was discussion. Commissioner Fanning made a motion to approve the vacation of the plat as explained. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Smith said that the awarding of bids for improvements to the Courthouse are the next items on the agenda and Mr. Douglas would explain this. Mr. Douglas said that last week the bids were opened and the low bid ($115,742.00) was Neff and Colvin. They have meet with the architect and are ready to proceed. Chr. Zeller said that he wanted to make note that these improvements were possible by grant money. Mr. Douglas recommended that the board approve the low bid. There was some discussion. Chr. Zeller made a motion to approve the low bid as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the highway department union contract (international union of operating engineers local 965) was the next item on the agenda and Mr. Coultas was present. Chr. Zeller said that the board had asked the highway department to extend the contract one year. Mr. Coultas said that was correct. There was discussion. Commissioner Fanning made a motion to approve the contract as discussed. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Mr. Coultas said that he had been in discussion (along with other counties) with Ameren to put in place a road usage agreement. Mr. Coultas said that this department would soon be cleaning up a bridge that had collapsed over Indian Creek and this particular road that the bridge was on had been closed for some time

Communications-Chr. Zeller said they had been contacted by the Department of Agriculture that a livestock facility was going to be placed in the North West part of the county. Chr. Zeller said that the Department of Agriculture would be holding an open meeting and the time and location would be announced at a later date.

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

August 25, 2014 Meeting Minutes

 

 

The Morgan County Board of Commissioners met in the commissioner’s office on Monday August 25, 2014 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Bill Meier and Commissioner Ginny Fanning.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the August 11, 2014 board meeting minutes. Commissioner Meier made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item for approval is the board meeting minutes from August 13, 2014. Commissioner Meier made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next order of business Chr. Zeller said is to accept the July Treasurers report. Ms. Hornbeek said that she had nothing to point out and would answer questions if there were any. There was some discussion. Commissioner Fanning made a motion to accept the Treasurers report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills in the amount of $34,278.72 were the next items needing approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for August 30 date is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the rescinding of ordinance 2013-21 is the next order of business. Chr. Zeller said that this ordinance is in reference to raffles and poker runs held in Morgan County. After the board passed this ordinance that State wrote an ordinance that contained some language that the county did not have in theirs and on the advice of the States Attorney the board decided to rescind the original ordinance and draft a new ordinance to include the same language of the States. There was some discussion. Commissioner Meier made a motion to rescind the ordinance 2013-21. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that this is follow up to the rescinding of ordinance 2013-21 and approving the new ordinance as just discussed. Commissioner Meier made a motion to approve the new ordinance as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Peggy Davidsmeyer to the West Central Mass Transit District Board for a four year term is the next item for approval. Commissioner Fanning made a motion to approve the appointment as read. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next two items on the agenda are related. Chr. Zeller said that Circuit Clerk Lonergan and Judge Reif approached the board with two ordinances to raise the document storage fees and court automation fees. The first ordinance being the court document storage fee. There was some discussion. Commissioner Meier made a motion to approve the ordinance to raise the court document fees. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next ordinance is for the raising of the court automation fees. There was some discussion. Commissioner Meier made a motion to approve the ordinance to raise the court automation fees. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the adoption of the FY 2015 budget is the next item for approval. Chr. Zeller said that the board was pleased with the final budget and the numbers and this will be filed and put on record in the County Clerks office today. Commissioner Meier made a motion to approve the 2015 FY budget. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Chr. Zeller said that the Commissioners had been challenge to the ALS ice bucket challenge and would be on the front steps of the Courthouse at four pm today for this challenge.

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.