January 25, 2010 Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 25, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Brad Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings said that he would like to add a line item E under business. This would be the audit for the Fiscal Year 2009, Commissioner Rawlings said and would make the motion for this change. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the January 11, 2010 minutes are the next item on the agenda for approval. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the approval of the bills in the amount of $62,316.90. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the January 29th, 2010 payroll is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the January 29th payroll. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the Vitale Subdivision is the next item on the agenda. Chr. Meier said that Mr. Douglas is present and would explain this for them. Mr. Douglas said that the county had a proposal for this new subdivision. Mr. Douglas said that this subdivision will be located in South Jacksonville and they are asking that the county sign off on this subdivision. There was some discussion. Commissioner Rawlings made a motion for the county to allow the chairman to sign the discussed documents concerning the Vitale Subdivision. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the Emergency Management Program Grant and Bob Fitzsimmons is present and will explain this for us. Mr. Fitzsimmons said that this grant is from the Illinois Emergency Management Agency and Morgan County will receive $23,777.49 of the $4 million that was given throughout the State of Illinois. There was some discussion. Commissioner Zeller made a motion to allow the Chairman to sign the grant for reimbursement for salaries, office expenses, etc. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the audit explanation for fiscal year 2009 is the next item on the agenda and Mr. Eyth is present and will explain this for us. Mr. Eyth said that the total government assests exceed liabilities by $23,633,354, and increase of $185,393 from 2008. My Eyth said that the total fund balance and the general fund balance were both up from 2008. The general fund operating revenue of $6,501,975 was a decrease of 3.7% from 2008, Mr. Eyth said, and the operating expenses represent an increase of 11.6% which is a net positive of $7,451. There was a discussion. Commissioner Zeller made a motion to approve the 2009 audit as presented by Mr. Eyth. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Ms Gross said that her office is in the process of preparing for the upcoming primary election.

Communications–Commissioner Zeller said that this is the last week for Board of Review.

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.