Archive | 2014 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am. Present were Chairman Bradley A. Zeller and Commissioner Bill Meier.

Chr. Zeller said that there is only one item on the agenda and that would be the appointment of Ms. Ginny Fanning to fill the vacancy of Mr. Rawlings who passed away. Chr. Zeller said that before he reads the resolution of appointment he would like to welcome Ms. Fanning and looks forward to working with her and feels that she will be an asset to the Board. Commissioner Meier also welcomed Ms. Fanning.

Chr. Zeller said that the appointment for this vacancy came from the Chairman of the Republican Party following protocol. There was some discussion. Chr. Zeller read the resolution. Commissioner Meier made a motion to approve the resolution/appointment of Ms. Fanning as read. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 11, 2014. Present were Chairman Bradley A. Zeller and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the July 28 board meeting minutes. Commissioner Meier made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $35,958.47 are the next item on the agenda for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for August 15th payroll is the next order of business, Chr. Zeller said. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that approval of an intergovernmental agreement to fund the new education service region is the next item on the agenda. Chr. Zeller said that Jeff Stephens who is the current Regional Superintendent of Schools is present and would explain this for the board. Mr. Stephens said that after the merging of the two additional counties (Pike and Adams) into this region the office here in Jacksonville is hoping to stay open as a satellite office. Mr. Stephens said that they are also hoping that as many of the current employees will be staying on. There was discussion. Commissioner Meier made a motion to approve the intergovernmental agreement to fund the new education service region. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the Commissioner’s office will be putting the preliminary 2105 budget on file in the County Clerk’s office. There was discussion. Commissioner Meier made a motion to put the preliminary 2105 budget on file as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Chr. Zeller said that although it is under sad circumstances with the passing of Commissioner Rawlings the board is looking forward to working with Ms. Fanning and would like to welcome her as the newly appointed commissioner. Commissioner Meier also wanted to welcome Ms. Fanning. County Clerk Waggener welcomed Ginny Fanning. Mr. Stephens also wanted to welcome Ms. Fanning and looked forward to working with her.

Communications-Chr. Zeller has a letter from Ameren and the will have crews out for the annual tree trimming. Chr. Zeller said that on Wednesday August 13 at 9 am Ms. Fanning by resolution from the Board of Commissioners and given the Oath of Office by Judge Reif officially become a member of the Board of Commissioners.

Commissioner Meier made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 28, 2014. Present were Chairman Bradley A. Zeller and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the minutes from the July 14 board meeting Chr. Zeller said. Commissioner Meier made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the acceptance of the Treasurer’s June report is the next item on the agenda and the Treasurer is present and would explain this. Ms. Hornbeek said that she had nothing to point out but would answer questions if there were any. Commissioner Meier made a motion to accept the Treasurer’s report as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $84,645.46 are the next item for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for the July 30, 2014 payroll is the next item on the agenda Chr. Zeller said. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the appointment of Christina Wells as clerk for Road District #9 is the next item needing approval. The board does have the resignation of the current clerk who is moving out of the district and a letter of recommendation for Ms. Wells Chr. Zeller said. Commissioner Meier made a motion to approve the appointment. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next on the agenda is the appointment of Bill Meier to the Morgan County Health Department Board. Chr. Zeller said that the County Board has to have a member on the Health Board which was held by Mr. Rawlings. There was discussion. Chr. Zeller made a motion to approve the appointment as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the re-appointments of Jeanne Curry and Christine Staake to the Morgan County Health Department Board are the next items on the agenda. There was discussion. Commissioner Meier made a motion to approve the re-appointment as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The re-appointment of Jared Hopper to the Morgan County Housing Authority Board is the next item for approval Chr. Zeller said. There was discussion. Commissioner Meier made a motion to approve the appointment as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the conveyance of property located at 319 E. Wolcott is the next item on the agenda and the Treasurer is present and would explain this. Ms. Hornbeek said that this property is currently held by the Morgan County Trustee and was part of the sealed bid auction last year. Ms. Hornbeek said that the trustee would convey this property to the new owner if the auction price was paid in full to the county. There was discussion. Commissioner Meier made a motion to approve the conveyance as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Hornbeek said that she has made the first distribution from real estate tax payments.

Communications-Chr. Zeller said that the County would again like to express their condolences to the Rawlings family and the Board had a difficult task ahead of them to fill the vacancy of Mr. Rawlings seat.

Commissioner Meier made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 14, 2014. Present were Chairman Bradley A. Zeller and Commissioner Bill Meier. Commissioner Dick Rawlings was absent from the meeting.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the minutes from the June 23 board meeting. Commissioner Meier made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the acceptance of the Treasurer’s report for the month of May is the next item on the agenda. Ms. Hornbeek, Treasurer, said that she had nothing to point out. Commissioner Meier made a motion to accept the Treasurer’s report as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said the bills in the amount of $75,401.19 are the next items needing approval for payment. Commissioner Meier made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the payroll for June 15 is in the amount of $245,719.66 and needs approval for distribution. Commissioner Meier made a motion to approve the payroll in the stated amount. Chr. Zeller seconded the amount. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Jacob Meyer to the Indian Creek Drainage District is the next item on the agenda. Chr. Zeller said that the board did have all the papers in hand for this appointment. There was discussion. Commissioner Meier made a motion to approve the appointment as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an acceptance of an IDOT agreement for railway crossing improvements is the next item on the agenda. Matt Coultas was present and explained this for the Commissioners. There was discussion. Commissioner Meier made a motion to approve the resolution as stated by Mr. Coutlas. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the appointments for election judges for the next two years. Ms. Mellor from the County Clerks office said that this list of judges was submitted to the Clerks office by precinct committee. There was discussion. Commissioner Meier made a motion to approve the list of appointments for election judges. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 23, 2014 at 9 am. Present were Chairman Bradley A. Zeller and Commissioner Bill Meier. Absent from the meeting was Commissioner Dick Rawlings.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller  said that the minutes from the June 9 board meeting is the next item needing approval. Commissioner Meier made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $42,656.06 are the next items on the agenda for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for the June 30 pay date is the next on the agenda said Chr. Zeller. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution appointing the Supervisor of Assessments is the next order of business. Chr. Zeller said that this is a routine resolution that is required by the Department of Revenue and is done every four years. There was discussion. Commissioner Meier made a motion to approve the resolution as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the appointments for a mental health committee are the next items needing approval. Chr. Zeller said that the county board had received correspondence from the State of Illinois asking if the county had a mental health advisory committee. The county has since formed this committee and appointed seven board members Chr. Zeller said. There was discussion. Commissioner Meier made a motion to approve the seven board members to the mental health advisory committee. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a final plat approval for the Pisgah Coop Subdivision is the next item on the agenda and Mr. Douglass is present and would explain this for them. Mr. Douglass said that this is basically taking one parcel and making it two parcels. There was discussion. Commissioner Meier made a motion to approve the plat for the Pisgah Coop Subdivision. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next resolution on the agenda is establishing the FY 2015 budget process. This is done annually and the commissioner’s office would be setting up appointments within the next two weeks to start budget hearings in July with elected officials and department heads. Commissioner Meier made a motion to approve the resolution as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Meier said that the first payment of real estate taxes is due July 3, 2014.

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.