January 23, 2012 Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 23, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the approval of the January 9, 2012 board minutes. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable bills are the next item needing approval. Commissioner Zeller made a motion to approve the verifiable bills. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiablr payroll for the January 30th payroll is next on the agenda. Commissioner Meier made a motion to approve the verifiablr payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is a resolution opposing the closure of the U.S. mail processing center in Springfield, Illinois. Chr. Rawlings said that this resolution has been brought to the board and asked for support of this resolution. There was discussion. Commissioner Meier made a motion to approve the resolution as read. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the awarding of culvert work on the Franklin-Alexander Road. Chr. Rawlings said that there were 10 sealed bids that were received and opened at 10 am January 10 at the Highway Department with the low bid coming from Yamnitz and Assoc. in the amount of $55,252.00. There was discussion. Commissioner Meier made a motion to approve the low bid as read. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item is a resolution approving the appointment of a joint county highway engineer between Morgan County and Scott County. This resolution is required by the Illinois Department of Transportation, Chr. Rawlings said, and 50% of the engineer’s salary is reimbursed by IDOT. There was discussion. Chr. Rawlings said that the new engineer will be Matt Coutlas. Commissioner Zeller made a motion to approve the resolution as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings siad that the next item is an inter-governmental agreement for the combined county highway engineer resolution that was just discussed and approved. There was discussion. Commissioner Meier made a motion to approve this agreement. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is a memorandum of agreement between Morgan County Board of Commissioners, Scott County Board of Commissioners and Matt Coultas. There was discussion. Commissioner Zeller made a motion to approve the agreement as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the auditor’s report from last year. Mr. Eyth presented the Commissioners with booklets explaining the audit and how the County faired over the last year. There was discussion. Commissioner Meier made a motion to approve the financial audit report for the year 2011. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned