Archive | 2011 County Commission Meeting Minutes

May 30, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday May 23, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval, Chr. Zeller said, is the boad meeting minutes from May 9, 2011. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $45,596.48 are the next item for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for May 27 payroll is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Dusty Douglas said that bids were opened at 3 pm last Friday for work to be done on the Courthouse through the Energy Efficiency Grant that the County received. There were 2 bids, Mr. Douglas said, and the low bid was received from Neff, Colvin from Jacksonville, Illinis. There was discussion. Commissioner Rawlings made a motion to approve intent to award the bid for this project to the low bid to Neff, Colvin on the recommendation of Mr. Douglas. This will allow the Board, Commissioner Rawlings said, to formally award the bid when all the final paperwork is complete and in place. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Communications–none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

May 16, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday May 9, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Zeller said, is the approval of the minutes from the April 25, 2011 board meeting. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $65,702.88 are the next item for approval. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a motion for approval of the verifiable payroll for May 13, 2011 is the next item on the agenda. Commissioner Meier made a motion for verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Commissioners office wanted to remind everyone that on May 12 the health fair will again be held on the first floor of the Courthouse and that on May 13 there will be an informational meeting concerning the health insurance.

IDOT received bids for the work on the Woodson-Winchester blacktop, Commissioner Rawlings said, and the low bid was received from Yamitz & Assoc. Commissioner Rawlings said that Calvin Hance would keep them updated on this paperwork and project.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

May 2, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday April 25, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of the board minutes from the April 11, 2011 meeting. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the Treasurers report and that Ms. Hornbeek is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out but would answer any questions if there were any. Commissioner Rawlings made a motion to approve the Treasurers report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $47,570.07 are the next item on the agenda for approval. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the April 29, 2011 payroll is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

An appointment to the Alexander Water District is the next item for approval Chr. Zeller said. This is a reappointment and it is for Mark Bergschneider of Alexander. There was discussion. Commissioner Rawlings made a motion to approve the reappointment as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that Mr. Carpenter had submitted a letter of appointment for 6 individuals to the board of the Gunn Cemetery. They are as follows, Chr. Zeller said, Seth Smith, Dawn Smith, Raymond VanWinkle, Delores VanWinkle, Bob Spence and Vickie Spencer. There was discussion. Commissioner Rawlings made a motion to approve the appointments as read. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of a temporary liquor license for Tri-County Chapter Abate of Illinois to be used on the 27 and 28 of May. This is an annual request from this group, Chr. Zeller said. There was discussion. Commissioner Meier made a motion to approve the temporary liquor license to the Tri-County Chapter Abate of Illinois for the stated dates. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an approval of the Browns subdivision is the next item on the agenda and the Dusty Douglas is present and would explain this for them. Mr. Douglas said that this subdivision was drawn by Jake Meyer from Hutchinson Engineering and wanted to submit this to the county in accordance with the County Plat Act. Mr. Douglas said that this does meet all requirements and he sees no problem with this plat and does need to have the signatures of the county board. There was discussion. Commissioner Meier made a motion to approve the plat as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Calvin Hance sais that bids will be opened this Friday at IDOT for the Woodson-Winchester Bridge.

Mr. Douglas said that he would like to report that Shawn Artis was a presenter at a recent meeting and was able to report about E911 and tracking tornados. Chr. Zeller said that he wanted to echo that remark and say that the board receives many reports about the fine job that Mr. Artis is doing.

Communications–none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

April 18, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday April 11, 2011 at 9 am. Present were Chairman Bradley A. Zeller and Commissioner Bill Meier. Commissioner Rawlings was absent.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of the March 28, 2011 minutes. Commissioner Meier made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of bills in the amount of $52,519.92 is the next item on the agenda, Chr. Zeller said. Commissioner Meier made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for April 15 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that 2 appointments to the Diamond Grove Memorial Mausoleum Board of Trustees is the next item on the agenda. Chr. Zeller said that these appointments are for Roger Hardy and John Reginald Mason. Commissioner Meier made a motion to approve the appointments as read. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an approval of an ordinance to provide public transportation is the next item on the agenda. Chr. Zeller said that this is an annual ordinance and is for the West Central Mass Transit District for the purpose of the director to execute grants. Commissioner Meier made a motion to approve the resolution as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

April 4, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 28, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings said that he would like to make an amendment to the agenda under 5 business, letter h. Commissioner Rawlings said that he would like to add a tax sale date of conveyance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of the minutes from March 14, 2011. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the Treasurers report and that the Treasurer is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out unless they had questions. Commissioner Rawlings made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $55,056.57 are the next item needing approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the March 30, 2011 payroll is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated period. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that Renee Tearney who represents the City of Jacksonville for the downtown celebration May 21-22 is present and will explain a little of this for everyone. Ms. Tearney said that this celebration is all privately funded and all workers are volunteers. The parade on May 21, Ms. Tearney said, will kick off the weekend. There was discussion. Chr. Zeller and the Commissioners thanked Ms. Tearney for her time.

Chr. Zeller said that the next fourn items on the agenda concern maintenance and engineering agreements and Mr. Hance is present and will explain these. Mr. Hance said that this is an annual resolution for the MFT maintenance appropriations. There was discussion. Mr. Hance said he would recommend the low bidder. Commissioner Meier made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that the next resolution is for the road district MFT maintenance materials. Mr. Hance said that he would again recommend the low bidder. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that this agreement is for the Chairman of the Board to enter into with Benton & Assoc. Engineering for the study and recommendation work on a bridge on Lynnville Lane. There was discussion. Commissioner Meier made a motion for the Chairman to enter into this agreement. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that this is also is an engineering agreement with Benton & Assoc. Engineering for the study and recommendation for a drainage culvert in Road District #4. There was discussion. Commissioner Rawlings made a motion to approve the Chairman to enter into this agreement. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the Treasurer had a tax deed and would explain this for us. Ms. Hornbeek said that she was in possession of a tax deed that the County had due to delinquent taxes and an individual had purchased this property. Ms. Hornbeek said that she would now need to execute a tax deed for this sale. Commissioner Rawlings made a motion for the Treasurer to execute the said tax deed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Morgan County Clerk Jill Waggener said that her office had received a grant and would be using a portion of that to replace all voted i.d. cards in the county.

Ms. Hornbeek Morgan County Treasurer said that the Mobile Home Tax bills are mailed out and will be due June 3, 2011.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.