Archive | 2012 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday, October 22, 2012 at 9 am. Present were Chairman Dick Rawlings and Commissioner Bradley A. Zeller. Commissioner Bill Meier was absent.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the approval of the minutes from October 9, 2012. Commissioner Zeller made a motion to approve the minutes as written. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The bills in the amount of $48,036.79 are the next item on the agenda for approval, Chr. Rawlings said. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for October 30 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the approval of a resolution authorizing the application for the addition of 750 West Walnut into the Jacksonville enterprise zone. Mr. Douglas said that this is a follow up from a few weeks ago and that this approval is stating that the County and the City of Jacksonville concur to approve this. There was discussion. Commissioner Zeller made a motion to approve this stated resolution. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clerk Waggener said that her office is now early voting until November 3rd.

Communications-The Board of Commissioners will sign a proclamation for the Marine Corps in conjunction with the Marine Corps week. Chr. Rawlings said that this is an annual proclamation that is done by the Board.

Commissioner Zeller made a motion to adjourn the meeting. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

October 15, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday October 9, 2012 at 9 am. Present were Chairman Dick Rawlings and Commissioner Bill Meier. Commissioner Bradley A. Zeller was absent.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval is the minutes from the September 10 board meeting, Chr. Rawlings said. Commissioner Meier made a motion to approve the minutes as written. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the minutes from the September 24 board meeting are the next item on the agenda. Commissioner Meier made a motion to approve the minutes as written. Chr. Rawlings seconded the motion. All voted “AYE”.

Chr. Rawlings said that the next item on the agenda is the approval of the Treasurers report. Ms. Hornbeek said that this report is for the month of August and is the last report of the fiscal year. Ms. Hornbeek said that she had nothing to point out but would answer questions. Commissioner Meier made a motion to accept the Treasurer’s report. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the bills in the amount of $142,803.82 are the next item on the agenda for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The verifiable payroll for October 15 is the next item needing approval, Chr. Rawlings said. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is a resolution to convey property to the successful bidders on the sealed bid auction that was recently held. The Treasurer said that there were 10 successful bidders and this resolution would allow the deeds to be forwarded to the new property owners. There was some discussion. Commissioner Meier made a motion to approve the resolution for the deeds to be given to the new property owners. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item is a resolution re-appointing Thomas Winner to the Morgan County Housing Board of Commissioners. There was some discussion. Commissioner Meier made a motion to re-appoint Mr. Winner as stated. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the item on the agenda is for the appointment of Danny Flyod as trustee to the Meredosia Fire Protection District. There was discussion. Commissioner Meier made a motion to approve the appointment as stated. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the appointment of John Regan Hermes to the Alexander Fire Protection District Board of Trustees. There was discussion. Commissioner Meier made a motion to approve the appointment as stated. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the approval of Kimberly Vannier to the Meredosia Bluffs Rescue Squad District Board of Trustees. There was discussion. Commissioner Meier made a motion to approve the appointment as stated. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Hornbeek said that her office had sent out certified letters to all tax payers who had not paid their taxes at this time and the tax sale will be November 7, 2012.

Jill Waggener said that absentee voting was underway, voter registration will close October 9 at 5 pm, grace period voting will be October 10 – November 3 and Early Voting will begin October 22 until November 3.

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

October 1, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 24, at 9am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the minutes from the last meeting of September 10 are not ready at this time.

Chr. Rawlings said that bills in the amount of $22,878.80 are the next item on the agenda for approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the approval of the verifiiable payroll for Friday September 28. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. The motion is approved.

Chr. Rawlings said that a resolution authorizing mileage reimbursement is the next item for approval. The rates that are used, Chr. Rawlings said, are Internal Revenue rate. There was discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of the agreement between the Khamma Group for I.T. managed services with the County is the next item needing approval Chr. Rawlings said. Mr. Douglas said that this contract is a one year contract and there are no changes. There was discussion. Commissioner Zeller made a motion to approve the contract as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that a resolution amending the FY 2012 Morgan County budget is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the resolution. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Scott Roberts discussed the backup data currently used by the County. There was discussion.

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 17, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 10, 2012. Present were Chairman Dick Rawlings and Commissioner Bradley A. Zeller. Commissioner Bill Meier was absent.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the approval of the August 27 minutes. Commissioner Zeller made a motion to approve the minutes as written. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the bills in the amount of $44,531.27 are the next item needing approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for August 15 is next on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the extention of existing enterprise zone is the next item on the agenda. Terry Denison from JREDC said that this extension would extend the current enterprise zone a few more blocks west on West Walnut near North Diamond. Mr. Denison said that if all goes well and that final approval is given from DCEO this new business will employ 35-40 employees. There was discussion. Commissioner Zeller made a motion for consideration and support of this expansion as stated above. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that a reconveyance of property is the next item on the agenda. Morgan County Treasurer said that the property is located at 2753 Anderson Road and was removed from the sale due to the delinquent taxes being paid in full. There was discussion.

The next item on the agenda is the agreement with IDOT and Matt Coultas is present and would explain this for them. Mr. Coultas said that this agreement is a general maintenance contract and a little more steamlined than in the past. There was discussion. Commissioner Zeller made a motion for the Chairman to sign this agreement. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of departments–Mr. Coultas said that the department had been finishing up culvert projects.

Communications–none

Commissioner Zeller made a motion to adjourn the meeting. Chr. Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 4, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Friday August 31, 2012 for a recessed meeting. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that this meeting is to discuss the final FY 2013 budget on put in on file in the County Clerk’s office as required.

Commissioner Zeller said that this budget would begin in a deficit and that the revenue is estimated. There was discussion. Commissioner Zeller made a motion to approve the FY 2013 budget and have it put on file in the County Clerk’s office. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 27, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the minutes of the August 13 meeting are the next item needing approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Acceptance of the Treasurers report is the next item on the agenda, Chr. Rawlings said. There was discussion. Commissioner Meier made a motion to accept the Treasurers report. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that bills in the amount of $23,259.80 need approval for payment. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for August 30 is next on the agneda for approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that an appointment of Mr. Steve Carls to the Willow Creek Drainage District is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the appointment of Mr. Carls to the Willow Creek Drainage District. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the FY 2013 budget is the next item on the agenda. There was discussion. Chr. Rawlings said that this item will be tabled and this meeting would go into recess at its conclusion for this item.

Reports of Departments-none

Communications-none

Commissioner Meier made a motion to recess the meeting until 9 am Friday August 31. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting stands in recess.