Archive | 2012 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioners office on Monday June 11, 2012. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval is the minutes from the May 29 board meeting Chr. Rawlings said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the bills in the amount of $37,236.36 are the next item on the agenda. Commissioner Meier made a motion to approve the payment of the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for June 15 is the next item needing approval. Commissioner Zeller made a motionto approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that a resolution establishing the budget process and policies for the fiscal year 2013 is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the resolution for the budget process and policies for the fiscal year 2013. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the approval of the “Assessor’s Office Employment Agreement” with Carpenters Local Union #904 is the next item on the agenda. Commissioner Zeller said that this would be approved this morning even though some language needed to be clarified in the contract. There was discussion. Commissioner Zeller made a motion to approve the “Assessor’s Office Employment Agreement” with Carpenter’s Local Union #904. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Hornbeek said that real estate taxes may be paid at the taxpayer’s bank providing the payee has the tax bill with the stub attached and that their bill is correct. The tax payer may also pay their taxes by mail providing the postmark is on or before the due date of June 22, 2012, Ms. Hornbeek said. Taxes may also be paid in the Treasurer’s office in the Courthouse.

Communications-Ameren will be tree trimming in the Jacksonville, Franklin and Alexander areas.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

June 4, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday May 29, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next order of business is the approval of the May 14, 2012 board minutes. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is to accept the Treasurers report for the month of April. Ms. Hornbeek said that she had nothing to point out. Commissioner Meier made a motion to accept the Treasurers report. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Bills in the amount of $12,564.91 are the next item needing approval, Chr. Rawlings said. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The approval of payroll for May 30 in the amount of $249,084.42 is the next item on the agenda, Chr. Rawlings said. Commissioner Zeller made a motion to approve the payroll for the stated date and amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the approval of an IDOT agreement for the county highway engineer’s salary and Mr. Coultas is present and would explain this. Mr. Coultas said that this is an annual agreement but the agreement on file with the State of Illinois is for Mr. Hance who retired. The State of Illinois Department of Transportation is asking that the county file a new agreement on behalf of me, Mr. Coultas said. There was discussion. Commissioner Meier made a motion to approve the agreement for IDOT on behalf of Mr. Coultas. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that approval of a resolution of “An Act regulating wages of Laborers, mechanics and other workers under contract by the county for public works” is the next item needing approval. This resolution is a yearly item that is done by the board. There was a discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Mr. Coultas said that the county highway department has been finishing work on Route 123. They have also been working on bridge rail repairs on the Concord Road, Mr. Coultas said. There was discussion.

Communications–Chr. Rawlings said that there would be a public hearing at the Municipal Building June 6 at 5:45 for a new pollution control facility.

Commissioner Zeller said that he had communication from the Area Agency on Aging for Lincolnland for an area plan.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

May 21, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday May 14, 2012 at 9am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the minutes from April 9, 2012. Chr. Rawlings said that this had been tabled at the last meeting so there will need to be a motion to move them to a current status to approve them. Commissioner Meier made a motion to move the April 9, 2012 into current status. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the April 9, 2012 could now be approved. Commissioner Meier made a motion to approve the minutes of April 9,2012 as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the minutes from the April 23, 2012 meeting is the next item on the agenda. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the March Treasurer report is the next item on the agenda to accept. There was discussion. Commisioner Zeller made a motion to accept the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

May 7, 2012 No Meeting

April 30, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday April 23, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the minutes from the April 9, 2012 meeting and this will be tabled until the next board meeting. Commissioner Zeller made a motion to table the stated date minutes. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the bills in the amount of $78,500.35 are the next item needing approval. Commissioner Meier made a motion to approve the payments of bills for the amount stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for April 30 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

An approval of a resolution regarding public comments at the board meetings is the next item on the agenda, Chr. Rawlings said. The resolution, Chr. Rawlings said, states what is required should someone wish to address the board at their board meetings. There was discussion. Commissioner Zeller made a motion to approve the resolution as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Chr. Rawlings said he would like to thank Stephanie and committee for a job well done on the health fair recently held for the employees.

Communications–Commissioner Zeller said that there will be an informational meeting this afternoon at Hamilton’s with Green Belt Express Line concerning wind turbines.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

April 16, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday April 9, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Chr. Rawlings said that there is an addition under business (item d) that would be discussion of the SMG public hearing and approval of a resolution. Commissioner Zeller made a motion to approve the agenda with stated addition. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval is the minutes from March 26, 2012 Chr. Rawlings said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the bills in the amount of $48,808.64 are the next item on the agenda. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for April 13, 2012 is the next item needing approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the awarding of bids for the highway maintenance program. Mr. Coultas is not present at the moment Chr. Rawlings said but the bids were received in his office and opened March 30 at 10 am. There was discussion. Mr. Coultas is now in attendance Chr. Rawlings said and will take over discussion. Mr. Coutlas said that this is an annual resolution to approve the bids and he would recommend approving the low bid on this maintenance program. There was discussion. Commissioner Zeller made a motion to approve the low bids on the recommendation of Mr. Coultas. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item is the approval of a resolution that was discussed in a public hearing held at 8:45 this morning before the board meeting. There was discussion. Commissioner Meier made a motion to approve the chairman of the board to sign this resolution. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.