Archive | 2013 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on December 23,2013. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier. Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval is the minutes from the December 16th board meeting Chr. Zeller said. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the acceptance of the November Treasurers report. Ms. Hornbeek said there was nothing to point out. Commissioner Meier made a motion to accept the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”: The motion is approved.

Chr. Zeller said that the next order of business is the approval of bills in the amount $32,662.74. Commissioner Rawlings made a motion to approve the payment of bills in the amount stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for the December 30th payroll is the next item needing approval Chr. Zeller said. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is an ordinance for Phase 7 of the SMG Water Coop. Mr. Bourne representing the SMG Water Coop said that the guidelines for the grant applications had changed and that SMG Water Coop was following the new guidelines for the grants on Phase 7. There was discussion. Commissioner Rawlings made a motion to approve the resolution on the recommendation of the SMG Water Coop. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item for approval is the 2014 meeting schedule for the Board of Commissioner. Chr. Zeller said that this is routinely done every year. There was discussion. Commissioner Rawlings made a motion to approve the 2014 meeting schedule as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the 2014 holiday schedule that is given to the County as approved by the Seventh Circuit Court is the next item for approval and again this is a routine approval every year. There was discussion. Commissioner Meier made a motion to approve the holiday schedule as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Hornbeek said that she has made the last distribution from real estate taxes. Communications-Commissioner Rawlings said that the Courthouse will be closing at noon tomorrow Christmas Eve, closed Christmas Day and reopen on the 26th at 8:30 am.
Commissioner Rawlings said that Ameren will be conducting their tree trimming program County wide again.
Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s on Monday December 16, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the minutes from the December 9th board meeting Chr. Meier said. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the reorganization of the board. Chr. Meier said that this is done every December to give all board members the opportunity to serve as Chairman. Commissioner Rawlings made a motion to approve Commissioner Zeller as the new Chairman for 2014. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. Commissioner Zeller will now conduct the meeting.

Chr. Zeller said that along with the reorganization of the board is the appointment of a new Vice Chairman. Chr. Zeller made a motion to approve Commissioner Rawlings as Vice Chairman for 2014. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Ron Staake to the Meredosia Fire Protection District is the next item needing approval on the agenda. Commissioner Meier made a motion to approve the appointment as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for county highway equipment surplus sale is the next item on the agenda for approval. Mr. Coultas said that these items are from the highway department and are no longer in use or have been retired. There was some discussion. Commissioner Meier made a motion to approve the resolution as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Adoption of the 2014 Levy is the next item on the agenda Chr. Zeller said. There was discussion. Commissioner Rawlings made a motion to adopt the 2014 Levy for the County as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Mr. Coultas gave an update on several projects that the highway department is working on.

Communication-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 9, 2013. Present were Chairman Bill Meier and Commissioner Dick Rawlings. Commissioner Zeller is out of the office.

First order of business is the approval of the agenda Chr. Meier said. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. Chr. Meier said that the minutes from November 25, 2013 is the next item for approval. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $43,537.99 are the next items needing approval. Commissioner Rawlings made a motion to approve the bills in the stated amount. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for December 13 is the next item on the agenda Chr. Meier said. Commissioner Rawlings made a motion to approve the verifiable for the stated date. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the Courthouse will be closing at noon on December 24, closed all day December 25 and will re-open on December 26 at 8:30 am.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 25, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings. Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. Chr. Meier said that the board meeting minutes from November 4 is the next item on the agenda. Commissioner Rawlings said that these minutes had been tabled so he will make a motion to untable them. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. Commissioner Rawlings made a motion to approve the board meeting minutes from November 4, 2013. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item for approval is the board meeting minutes from November 12, 2013. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The Treasurer’s report for the month of October is the next item on the agenda Chr. Meier said. Commissioner Zeller said that the treasurer is not present but she did indicate that this is a standard monthly report. Commissioner Zeller made a motion to accept the October Treasurer’s report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $60,103.60 are the next item on the agenda needing approval. Commissioner Rawlings made a motion to approve the bills in the amount stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the November 30 payroll that will be paid on November 27 is the next item needing approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a re-appointment to the North Scott Fire Protection District is the next item on the agenda. Chr. Meier said that the district has asked for the re-appointment of James Bailey for a three year term. There was discussion. Commissioner Rawlings made a motion for the re-appointment of James Bailey to the North Scott Fire Protection District. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next items are the appointments to the New Hope Cemetery Association. Chr. Meier said that these appointments have been tabled and they now have the names, appointment terms and there will need to be a motion to untable this so these appointments may be done. Commissioner Rawlings made a motion to remove these appointments from being tabled. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the appointments for the New Hope Cemetery Association are as follows, Edward Long, Arthur Rouland, Harry Long 2 year terms, Larry Connolly, Janinna Hendricks, Scott Summers 4 year terms, and Scott Hendricks, Ken Rhea and Larry Summers for 6 year terms. There was discussion. Commissioner Rawlings made a motion to appoint the named individuals as read to the New Hope Cemetery Association. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clerk Waggener said that the candidate petition filing for the March primary began this morning in her office.

On behalf of Mr. Coultas, Highway Engineer, Commissioner Rawlings said that the bridge on Lynnville Road is now complete and the road should be opened within a week.

Communications-Commissioner Zeller said that the Courthouse will be closed Thursday, November 28 and Friday November 28 for Thanksgiving.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

November 18, 2013 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday November 12, 2013. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the minutes from the November 4 board meeting. Chr. Meier said that they did not have the minutes and would table this until the next meeting. Commissioner Rawlings made a motion to table the approval of the minutes from November 4 until the next meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the acceptance of the Treasurers report for the month of September. Ms. Hornbeek said she had nothing to point out and would answer questions if there were any. Commissioner Zeller made a motion to accept the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that bills in the amount of $53,406.23 were the next item needing approval. Commissioner Rawlings made a motion to approve the payment of bills in the amount stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for November 15 is the next item on the agenda. Commissioner Zeller made a motion to approve the date stated for verifiable payroll. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution to convey a mobile home to new owner is the next item on the agenda. Ms. Hornbeek said that this was a mobile home that the county had for back taxes and was recently sold to a new owner. Ms. Hornbeek said that this resolution is conveying the property over to this person. Commissioner Zeller made a motion to approve the resolution as stated by Ms. Hornbeek. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item for approval is the Appellate Prosecutor resolution that is an annual resolution that the Board passes. There was discussion. Commissioner Zeller made a motion to approve the resolution as discussed. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the appointments to the New Hope Cemetery Association would need to be tabled to the next meeting. Commissioner Zeller said that he wanted to point out that there was not a problem with the appointments but with the terms that were stated on the appointment request. Commissioner Zeller made a motion to table these appointments until the next board meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Zeller made a motion it adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 4, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first item on the agenda is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval is the minutes from October 28, 2013 Chr. Meier said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item needing approval is the resolution authorizing joining in the application for addition of FutureGen 2.0 pipeline route and storage parcels into the Jacksonville/Morgan County Enterprise Zone. There was discussion. Commissioner Rawlings made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that there was some questions and confusion about the appointments to the New Hope Cemetery Association so the board will table this until the next board meeting. Commissioner Rawlings made a motion to table these appointments. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday October 28, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval Chr. Meier said is the minutes from October 7, 2013 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $83,371.04 need approval for payment. There was some discussion. Commissioner Zeller made a motion to approve the payment of the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the October 30 payroll is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

A resolution to re-appoint Esther Viles to the Morgan County Health Department Board is the next item on the agenda. There was some discussion. Commissioner Rawlings made a motion to re-appoint Esther Viles to the Morgan County Health Department for a period of three years. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a proclamation for United States Marine Corps week is the next item on the agenda. Chr. Meier said that the board has done this proclamation for several years. There was discussion. Commissioner Rawlings made a motion to approve the proclamation as read by Chr. Meier. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

October 21, 2013 No Meeting

October 15, 2013 No Meeting