Archive | 2013 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday October 7, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item for approval is the board minutes from the September 23 meeting. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the acceptance of the August Treasurer’s report. Ms. Hornbeek said that she had nothing to point out. Commissioner Zeller made a motion to accept the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Meier said is the approval of payment for the bills in the amount of $31,025.00. Commissioner Zeller made a motion to approve the payment of the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the October 15 payroll is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is a resolution to convey property sold at the sealed bid auction and that Ms. Hornbeek would explain this. Ms. Hornbeek, Morgan County Treasurer, said that this resolution states that on August 23 ten properties were sold and this will convey these properties from the county over to the successful bidders. There was discussion. Commissioner Zeller made a motion to approve the resolution as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution for the highway department to participate in the State of Illinois federal surplus program is the next item on the agenda. Chr. Meier said that this resolution is an annual resolution that needs to be signed by the Chairman of the Board. There was discussion. Commissioner Zeller made a motion for the Chairman to sign this resolution as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the adoption of the animal control ordinance Chr. Meier said. It was brought to the attention of the board that this ordinance had not been updated in a very long time Chr. Meier said. Chr. Meier said that Dr. Hudson who is the administrator of the animal control spoke with the States Attorney and that office drafted and prepared a new ordinance for the county and it will be implemented as of today. There was discussion. Commissioner Zeller made a motion to approve the ordinance as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Hornbeek said that she will be sending out certified letters for delinquent taxes.

Communications-Commissioner Rawlings reminded everyone that Monday October 14 is a holiday and the Courthouse will be closed.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

September 30, 2013 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 23, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first item for the approval is the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda for approval is the September 9 board meeting minutes Chr. Meier said. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the approval of bills in the amount of $21,119.57. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll to be paid on September 30 is the next item on the agenda for approval. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is FY 2013 budget amendments Chr. Meier said. There was discussion. Commissioner Zeller made a motion to approve the FY 2013 amendments. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the appointments to the newly formed Murrayville Fire Protection District are the next item on the agenda for approval. Commissioner Zeller said that the board would like to thank the community of this district for coming together and submitting these names for trustees of this fire protection district. There was discussion. Chr. Meier said that the names submitted for appointment by the commissioners are Jack Wardell, Jim Wilson and Harry Pate. Commissioner Zeller made a motion to approve the names stated as trustees for Murrayville Fire Protection District. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 16, 2013 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 9, 2013 at 9 am. Present were Vice Chairman Bradley A. Zeller and Commissioner Dick Rawlings. Chairman Bill Meier was absent.

Vice Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval Vice Chr. Zeller said are the board meeting minutes from August 26, 2013. Commissioner Rawlings made a motion to approve the minutes as written. Vice Char. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the next item on the agenda is the acceptance of the Treasurer’s report and that Ms. Hornbeek is present. Ms. Hornbeek said that she had nothing to point out but would answer any questions that the board had. Commissioner Rawlings made a motion to accept the Treasurer’s report. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the bills in the amount of $85,391.29 are the next items needing approval. Vice Chr. Zeller said that this amount includes the close of the 2013 fiscal year and the beginning of the 2014 fiscal year. There was discussion. Commissioner Rawlings made a motion to approve the bills in the stated amount. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the verifiable payroll for September 13 is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that an agreement with the Khamma Group is the next item on the agenda for approved. Vice Chr. Zeller said that this is an annual agreement with Khamma and that this is the exact agreement that the County and Khamma have had. There was discussion. Commissioner Rawlings made a motion to approve the agreement with Khamma Group. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that a re-appointment of Danny Floyd to the Meredosia Fire District is the next item on the agenda for approval. There was discussion. Commissioner Rawlings made a motion to approve the re-appointment of Danny Floyd as stated. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that an appointment to the Coon Run Drainage District for Brian Rolf as Drainage Commissioner is the next item on the agenda. There was discussion. Commissioner Rawlings made a motion to approve the appointment as stated. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that an appointment to the Indian Creek Drainage District for Marc Carls as Drainage Commissioner is the next item for approval. There was discussion. Commissioner Rawlings made a motion to approve the appointment as stated. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the appointments to the Murrayville Fire Protection District are the next item on the agenda. Vice Chr. Zeller said that 9 names had been submitted to this Fire District and that only 3 may be appointed. Vice Chr Zeller said that the board has asked all involved to get together and submit 3 names out of the 9. There was discussion. Vice Chr. Zeller said that this item on the agenda had been tabled since the August 26, 2013 board meeting and the board will need to table it again until next board meeting. Commissioner Rawlings made a motion to table this item until the next regular Board of Commissioners meeting. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 2, 2013 No Meeting

AUGUST 26, 2013

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 26, at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first item on the agenda is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the minutes from the August 12, 2013 meeting is the next item on the agenda for approval. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $13,430.81 are the next items needing approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for August 30 is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that appointments to the newly formed Murrayville Fire Protection District are the next item on the agenda. Commissioner Zeller said that he would like to table this until the next board meeting as this was just presented to the board and they have not had time to look the request of appointments over. Commissioner Rawlings made a motion to table these appointments until the next board meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the appointment of Len Pinney to the Morgan County Housing Authority is the next item on the agenda. Commissioner Zeller said that the board did have in hand a request for this appointment. Commissioner Rawlings made a motion to approve the appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution setting new GIS fees is the next item on the agenda and the Dusty Douglas is present and would explain for them. Mr. Douglas said that a cost study had been done and that the GIS fee in Morgan County was lower than comparable counties in size. Mr. Douglas said that the fee would be raised form $18.00 to $21.00 beginning September 1, 2013. There was discussion. Commissioner Zeller said that he would make a motion to increase the GIS fee as stated and would also add to the motion to change this request from a resolution to an ordinance. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the adoption of the FY 2014 budget is the next item on the agenda. Chr. Meier said that between the filing of the preliminary budget and this final budget there were some minor changes but it did not change the general fund. Chr. Meier thanked Stephanie and all who helped with completing a balanced budget for the upcoming fiscal year. There was discussion. Commissioner Zeller made a motion to adopt the FY 2014 budget and file it in the County Clerk’s office today. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Chr. Meier said that the 2nd installment for real estate taxes will be due on September 6.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

August 19, 2013 No Meeting

AUGUST 12, 2013

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 12, 2013 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Meier said is the approval of the July 29, 2013 board minutes. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that accepting the Treasurer’s report is the next item on the agenda. The Treasurer said that she had nothing to point out. Commissioner Zeller made a motion to accept the Treasurer’s report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $52,135.90 are the next item for approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the August 15 payroll is the next item needing payroll. Commissioner Rawlings made a motion to approve the payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution approving the franchise agreement with Mediacom is the next item for discussion and that Ms. Viles is present for Mediacom. Ms. Viles said that the Mediacom franchise has to have an agreement with the County in order to provide cable services for customers living outside the city limits. There was discussion. Commissioner Rawlings made a motion to approve the resolution as stated by Ms. Viles. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is a resolution opposing any unfunded mandate due to the adoption of the 2012 NFPA 101 life safety code. Commissioner Zeller said there was some confusion on this because the Fire Marshall said that this was a mandated requirements to install sprinkler systems in to government agencies, apartment buildings, etc. and now after a cost study the Fire Marshall has said that this in not mandated at this time. There was discussion. Commissioner Zeller made a motion to approve this resolution opposing this mandate as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the preliminary budget will be filed with the County Clerk’s office today and then the final budget will be filed at the end of the month. There was some discussion. Commissioner Rawlings made a motion to approve the filing of the preliminary budget. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

August 5, 2013 No Meeting