Archive | 2015 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 28, 2015 at 9 am. Chr. Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. Meier that a quorum is present and that the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item for approval are the minutes from the December 14 board meeting that were tabled at the last meeting. Commissioner Fanning made a motion to approve the minutes as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the board minutes from the December 21 meeting is the next item needing approval. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment–none

Chr. Meier said that the next item on the agenda is the verifiable payroll for distribution on the 30 of December. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that approval of the county maintenance resolution is the next item needing approval. Chr. Meier said that this is an annual resolution that begins January 1, 2016 and ends December 31, 2016. There was discussion. Commissioner Fanning made a motion to approve the county maintenance resolution as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the FY 2016 levy is the next item on the agenda. Chr. Meier said that the board had been working on this for the last month. There was discussion. Commissioner Zeller made a motion to approve the FY 2016 levy as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a notice of acquisitions of property is the next item for approval. There was discussion. Commissioner Fanning made a motion to approve the acquisition as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Fanning said that the courthouse would be closed this Friday January 1, 2016.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on December 21 at 9 am. Chr. Meier asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Chr. Meier present,  Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is approving the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next order of business is the approval of the December 14 board meeting minutes. Chr. Meier said that due to the Clerk being out of the office the minutes are not complete  yet and will need to be tabled until the next board meeting. Commissioner Zeller made a motion to table the minutes as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comments-none

Chr. Meier said that the bills in the amount of $52,128.15 are the next items needing approval. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

The Morgan County Board of Commissioners met in the Law Library on December 14, 2015 at 9 am. Chr. Zeller asked Clerk Waggener to conduct the roll call for the meeting. Clk. Waggener asked for roll call as follows, Chr. Zeller present, Commissioner Meier present and Commissioner Fanning present. Clk Waggener informed the Chairman that a quorum was present and the meeting could continue.

Chr. Zeller said that the first item needing approval is the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the November 23 board minutes. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the re-organization of the board. There was discussion. Chr. Zeller said that the board chairman and vice chairman rotate every December and that Commissioner Meier would be the upcoming  chairman. Commissioner Fanning made a motion for Commissioner Meier to become the next board chairman. All voted “AYE”. The motion is approved.  Chr. Zeller made a motion for Commissioner Fanning to rotate into the vice chairman seat. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The new board is seated.

Chr. Meier said that the bills in the amount of $359,388.05 are the next items on the agenda for approval. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the distribution on December 15 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the 2016 holiday schedule is the next item for approval. There was discussion. Chr. Meier said that in addition to the Courthouse being closed Christmas Day that Judge Reif has issued an order for the Courthouse to close at noon on Christmas Eve. Commissioner Fanning made a motion to approve the holiday/Christmas Eve closing as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The 2016 county board meeting schedule is the next item on the agenda Chr. Meier said. There was discussion. Commissioner Zeller made a motion to approve the county board meeting schedule as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of memorandum of understanding for the joint dispatch is the next item on the agenda. Chr. Meier said that Mr. McCarty, ESDA director is present and would explain a little about this. Mr. McCarty said that this is an ongoing project between many entities and all involved are striving hard to make this a fair and equal service. Commissioner Zeller said that the City of Jacksonville has offered an office for this state of the art system. There was discussion. Commissioner Fanning made a motion to approve the memorandum of understanding as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of a road use agreement between Dakota Access Pipeline and the County is the next item on the agenda. Chr. Meier said that Mr. Coultas, highway engineer, is present and would briefly explain this for the board. Mr. Coultas said that this agreement lays out the rules and expectations of all involved. Mr. Coultas said that only a handful of road districts would be somewhat affected by this. There was discussion. Commissioner Zeller made a motion to approve the agreement as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the setting of the County Highway Engineers salary is the next item for approval on the agenda. Chr. Meier said that this is an annual agreement with the State of Illinois. There was discussion. Commissioner Zeller made a motion to approve the county highway engineer’s salary as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a re-appointment of Thomas Burrus to the Coon Run Drainage District is the next item on the agenda. Chr. Meier said that the board had in hand the appropriate paperwork. There was discussion. Commissioner Fanning made a motion to approve the re-appointment of Thomas Burrus as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the re-appointment of Matthew Bangert to the Coon Run Drainage District is the next item on the agenda and again has in hand all the appropriate paperwork. Commissioner Zeller made a motion to approve the re-appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that an appointment of Jay Talkmeyer to replace Jim Rolf on the Indian Creek Drainage District is the next item on the agenda. There was discussion with Chr. Meier stating that the board did have the necessary paperwork in hand for this appointment. Commissioner Fanning made a motion to approve the appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution for delinquent property taxes is the next item on the agenda and that Ms. Geirnaeirt, County Treasurer, is present and would briefly explain this. Ms. Geirnaeirt said that there were 2 properties that sold successfully through the sealed bid auction and the county now had the deeds to turn over to the successful bidders. There was discussion. Commissioner Fanning made a motion to sign the deeds over to thesuccessfulbidders as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion was approved.

Chr. Meier said that a resolution for the animal control shelter committee is the next item for approval. There was discussion. Commissioner Zeller made a motion to approve the animal control shelter committee as read. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that an ordinance allowing the chairman to execute a service agreement for low cost electrical wholesale supplier is the next item on the agenda for approval. There was discussion. Commissioner Fanning made a motion to allow the Chairman to execute the service agreement as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item for approval on the agenda is the appointment of Mr. Gray Noll as Morgan County State’s Attorney effective at 12:01 am on January 1, 2016. Chr. Meier said that this appointment is due to the resignation of the current States Attorney. There was discussion. Commissioner Fanning made a motion to approve the appointment of Mr. Gray Noll to the States Attorney position as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Geirnaeirt said that the Illinois Funds account had changes their policy and that her office is looking to move the monies from these accounts to different locations.

Communications-Chr. Meier said that he again wanted to state the Judge Reif issued an order closing the Courthouse on December the 24 at noon and reopening on December 28 at 8:30 am.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 23 at 9 am. Chr. Zeller asked Clerk Waggener to conduct the roll call. Clk Waggener called for roll call as follows Chr. Zeller present, Commissioner Meier present and Commissioner Fanning present. Clk Waggener informed Chr. Zeller that a quorum is present and the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item for approval is the board minutes from November 9, 2015. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $28,789.25 are the next items on the agenda needing approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Approval of the verifiable payroll for distribution on November 30 is the next item on the agenda Chr. Zeller said. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a reappointment of Scot Fitzgerald is the next item on the agenda. Chr. Zeller said that this is Murrayville’s appointment to the E911 Board and it is for a 3 year term. There was discussion. Commissioner Meier made a motion to approve the appointment as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the annual Appellate Prosecutor resolution is the next item for approval. Chr. Zeller said that this is an annual agreement and the fee of $12,000 is the same as last year. There was discussion. Commissioner Fanning made a motion to approve the Appellate Prosecutor resolution as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clk. Waggener said that today is the first day for the filing of petitions for the March Primary. Commissioner Fanning said that the mobile home tax sale is today.

Communications-Chr. Zeller wanted to remind everyone that the Courthouse will be closed Thursday and Friday in observance of Thanksgiving.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 9, 2015 at 9:30 am. Chr. Zeller asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows  Chr. Zeller present, Commissioner Meier present and Commissioner Fanning present. Clk Waggener informed the Chairman that a quorum was present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval Chr. Zeller said is the board minutes from the October 26 meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $53,743.78 are the next items for approval. There was some discussion. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for distribution on November 13 is next on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the appointment of Joshua Hallock to the E911 board to replace Brian Wilson. There was discussion. Commissioner Fanning made a motion to approve the above appointment as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Zeller said is the re-appointment of Rex Ginder to the E911 board. There was discussion. Commissioner Fanning made a motion to approve the re-appointment as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item for approval is the re-appointment for Steve Carls to the Willow Creek Drainage District. There was discussion. Commissioner Meier made a motion to approve the re-appointment of Steve Carls as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the FY 2015 audit procedure letter and this is a standard document that is signed every year by the Chairman of the Board. There was discussion. Commissioner Fanning made a motion for the Chairman of the Board to sign the audit procedure letter as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said the next item needing approval is the renewal of the current liability insurance through Illinois Counties Rick Management. Chr. Zeller said that this contract is a little higher than usual. There was discussion. Commissioner Fanning made a motion to approve the renewing of the current liability insurance contract.

Reports of Departments-Clerk Waggener said that she wanted to remind all candidates that the filing for petitions begins November 23 at 8:30 am and ends November 30 at 5 pm. Clk Waggener said this is for the March 2016 Primary

Communications-Commissioner Meier wanted to remind everyone that the Courthouse will be closed November 11 in observance of Veterans Day.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday October 26, 2015 at 9 am. Chr. Zeller asked County Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows-Chr. Zeller present, Commissioner Fanning-present. Commissioner Meier is absent from today’s meeting. Clk. Waggener informed the Chairman that a quorum was present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the October 13, 2015 board meeting is the next item on the agenda. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $64,529.29 are the next items needing approval for payment. There was discussion. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the distribution date of October 30 is the next item on the agenda. Commissioner Fanning made a motion to approve the payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for the Federal Surplus Program is the next item on the agenda. There was discussion. Commissioner Fanning made a motion to approve the resolution for the federal surplus program as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.