Archive | 2015 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on June 8, 2015 at 9 am. Chr. Zeller asked Clerk Waggener to take roll call. Clerk Waggener called as follows Chairman Zeller present, Commissioner Fanning present. Note that Commissioner Meier was absent from the meeting. Clerk Waggener informed the Chairman that a quorum was present and that the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the acceptance of the Treasurer’s report is the next item on the agenda and the treasurer is present. Treasurer Geirnaeirt said that she had nothing to point out but would answer questions if there were any. Commissioner Fanning made a motion to accept the Treasurer’s re port as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next order of business Chr. Zeller said is the approval of the minutes from the May 26 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the bills in the amount of $26,566.36 is the next item on the agenda. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the June 15th payroll will need approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval and renewal of the Devnet contract is the next item on the agenda Chr. Zeller said. This renewal is for five years and covers the license, support and maintenance Chr. Zeller said. There was discussion. Commissioner Fanning made a motion to approve the contract for five years with Devnet. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a vote for the election of Regional Superintendent of School District #1 is the next item on the agenda. Chr. Zeller said that the Regional Superintendent Debbie Niederhouser has announced her retirement and that a replacement must be appointed. There was discussion. Chr. Zeller said that the vote s of 9,486 from Morgan County will be for the candidate Jill Reis. Commissioner Fanning made a motion for the above votes for the Regional Superintendent replacement to be approved. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an approval of the Shanahan subdivision is the next order of business and that Mr. Douglas is present and would explain this. Mr. Douglas said that this was a straight forward subdivision and wanted to thank the engineering firms for the help. There was discussion. Commissioner Fanning made a motion to approve the Shanahan subdivision as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the awarding of bids for the roof replacement at the jail is the next item on the agenda. Chr. Zeller said that at the time of opening the low bid was not complete. There was discussion and the Board felt that since the low bid  was not complete they would have to decline that bid and award to the next low bidder. Chr. Zeller said that the bid would be awarded to Design Roofing from Springfield, Illinois. Commissioner Fanning made a motion to approve the awarding of the bid as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the opening of weatherization bids is the next item on the agenda. Chr. Zeller said that there were nine to be opened and then they would be put on a spread sheet for further review.

Reports of Departments-Treasurer Geirnaeirt said that tax payments have been coming into her office.

Communications-Chr. Zeller said that there will be tree trimming in the South and West portions of Morgan County.

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday May 26, 2015 at 9 am. Chairman Zeller asked Clerk Waggener to take roll call. Clk. Waggener called as follows, Chairman Zeller present, Commissioner Meier present and Commissioner Fanning present. Clk. Waggener said that a quorum was present and Chr. Zeller said that the meeting would proceed.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Zeller said is the approval of the minutes from the May 11 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills are the amount of $21,646.24 and need approval for payment. Commissioner Meier made a motion to approve the payment of the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for distribution on May 29 is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a notice of acquisition of property is the next item on the agenda. Chr. Zeller said that the County had received a letter from the city attorney stating that the City of Jacksonville had purchased the property located at 1013 East Morton Ave. and is asking for all unpaid taxes/leins as requested. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for juror compensation and jury trial demand fee is the next item on the agenda for approval. There was discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an approval of a bridge replacement over Woods Creek is the next item on the agenda and the Mr. Coultas is present and would explain. Mr. Coultas said that this bridge is in Road District #9 over Woods Creek and this agreement is with Benton and Associates for phase one of the replacement. There was discussion. Commissioner Fanning made a motion to approve the agreement with Benton and Associates as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clerk Waggener said that Vote by Mail/Early voting will begin May 28th in her office for the Special Election to be held on July 7.

Treasurer Geirnaeirt said that tax bills are being mailed out and the due dates are July2 and September 4.

Communications-Commissioner Fanning said that bids for the roof project at the jail would be opened today at 3 pm.

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday May 11, 2015 at 9 am. Chairman Zeller asked the County Clerk to call roll call. Clk. Waggener asked for roll call as follows, Chr. Zeller present, Commissioner Meier present and Commissioner Fanning present. Clk. Waggener informed Chr. Zeller that a quorum was present and that the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of the agenda.  Commissioner Meier made a motion to approve the agenda as present. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the April 27 board meeting minutes. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the acceptance of the March Treasurers report is the next item on the agenda. Chr. Zeller said the Treasurer is present. Ms. Geirnaeirt said that she had nothing to point out. Commissioner Meier made a motion to accept the Treasurers March report. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $85,642.50 need approval for payment. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for May 15th is the next item for approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reappointment of David McQueen to the Alexander Fire District is the next item on the agenda Chr. Zeller said. Chr. Zeller said that this is for a 3 year term and the Mr. McQueen has accepted the reappointment. Commissioner Fanning made a motion to approve the reappointment of David McQueen to the Alexander Fire District. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the James King Subdivision and that Mr. Douglass is present and would discuss this for the board. Mr. Douglas said that this is basically formality and there was discussion. Mr. Douglas said that this plat would be signed off and recorded in the County Clerks office. Commissioner Fanning made a motion to approve the subdivision as explained. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Commissioner Fanning said that the county wide clean up day at Busters was a success. Commissioner Fanning said that the operation was very well organized and the turnout was a huge success.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday April 27, 2015 at 9 am. Chr. Zeller asked the County Clerk to call roll. Clerk Waggener called roll as follows: Chairman Zeller present, Commissioner Meier present and Commissioner Fanning present. Clerk Waggener informed the Chairman that a quorum was present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the minutes from the April 10th board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $39,464.75 are the next items needing approval for payment. Commissioner Meier made a motion to approve the payments of bills in the amount stated. Commissioner Fanning seconded the motion. All voted “AYE”.

Chr. Zeller said that the verifiable payroll for April 30th is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution in support of seeking reimbursement for the special election congressional vacancy that will be held in July and September is the next item on the agenda for approval. There was discussion. Commissioner Meier made a motion to approve the resolution as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Commissioner Fanning said that there will be a Morgan County clean up day on May 2 from 8 am until noon. There was discussion.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

Morgan County Board of Commissioners met in the Commissioner’s office on Monday  April 13, 2015 at 9 am. Chr. Zeller asked the County Clerk to take roll call. Ms. Waggener called as follows, Chr. Zeller present, Commissioner Meier present and Commissioner Fanning present. Ms. Wagener informed the Chr. that a quorum was present and the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda needed a correction made. Commissioner Fanning said that the word “minutes” had been omitted after the approval of March 23, 2015 and would like to make a motion to include the word “minutes” to number four on the agenda. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Meier made a motion to approve the minutes as written for March 23, 2015. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the acceptance of the Treasurers report is the next item on the agenda and that the Treasurer is present and would explain this report for them. Ms. Geirnaeirt said that the only thing that she would point out is that the note on page one that shows the State Sales tax is broken into months not a lump sum for a few months together. Commissioner Meier made a motion to accept the Treasurers report as presented. Commissioner Fanning seconded the motion. All voted “Aye”. The motion is approved.

Approval of bills in the amount of $82,231.50 is the next items for approval Chr. Zeller said. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for distribution on April 15, 2015 is the next item for approval. Commissioner Meier made a motion to approve the verifiable for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Waggener County Clerk said that she had received a letter that Marshall County had sent to Congressman Schock asking for reimbursement for the special election that the clerks in the 18th Congressional District have to have for the vacancy in his Congressional seat. Ms. Waggener said that she is looking at several ways to cut costs to the taxpayers on these two elections. There was discussion.

Communications-none

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.