Archive | 2015 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 23, 2015 at 9 am.

Chr. Zeller said that item F on the agenda needs to be changed to read Road District MFT bid review instead of approval and acceptance.

Chr. Zeller asked the Clerk to take roll call. Clerk Waggener called roll as follows-Chr. Zeller present, Commissioner Meier present and Commissioner Fanning president. Clerk Waggener said that a quorum is present and that the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the March board minutes is the next item for approval on the agenda. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $51,717.83 are the next items needing approval for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for distribution on March 30 is the next item on the agenda. Commissioner Fanning made a motion for the approval of the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item Chr. Zeller said is RUA agreement between the County and Ameren IL Rivers project. Chr. Zeller said that Mr. Coultas is present and would explain this for the board. Mr. Coutlas said that this agreement is for a road usage agreement for work on a transmission line that will involve Adams, Scott and Morgan County. There was discussion. Commissioner Meier made a motion to approve the Ameren IL Rivers Project RUA agreement. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an agreement with Yamnitz and Associates for the project on Clark Road Bridge located in R.D. #3 is the next item on the agenda and that again Mr. Coultas would explain this. Mr. Coultas said that bids for this project were opened on March 6th and that 4 bids were received. There was discussion. Mr. Coultas asked the board to approve the low bidder Yamnitz and Associates. Commissioner Meier made a motion to approve the low bid as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next 2 items are related and Mr. Coultas would explain them. Mr. Coultas said that the 1st item is the approval and acceptance of the Morgan County Highway MFT bids. There was discussion. Commissioner Meier made a motion to approve  the Morgan County Highway MFT bids. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Mr. Coultas said that the road district MFT bids are for various projects in the road districts. There was discussion. Commissioner Fanning made a motion for the resolution and to accept the letter for the State concerning the road district MFT bids. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a liquor license for the Business after Hours at Beard Implement is the next item needing approval. Chr. Zeller said that this will be a one day license for the event being held March 26. Commissioner Meier made a motion to approve the one day liquor license as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Andrew Wright to the Alexander Water District Board is the next item on the agenda. Chr. Zeller said that this appointment is to fill the unexpired term of James Kaiser. There was discussion. Commissioner Fanning made a motion to approve the appointment as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clerk Waggener said that her office is now early voting for the April 7th election.

Communications-There was discussion concerning the acceptance of bids for the electric usage in Morgan County.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on March 16, 2015.

Chr. Zeller asked Clerk Waggener to take roll call. Clerk Waggener called roll call as follows Chr. Zeller-present, Commissioner Meier-present, Commissioner Fanning-present. Clerk Waggener informed the Chr. that a forum was present and the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of a one day liquor license for the annual chili cook off. Chr. Zeller said that the funds raised this year will be given to the Western Illinois Youth Camp and will be held at the Jacksonville Airport on Sunday March 29. Commissioner Fanning made a motion to approve the one day liquor license as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the Local Government Fund Resolution is the next item needing approval from the board. There was discussion. Commissioner Fanning made a motion to approve the resolution as explained. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 9,2015 at 9 am.

Chr. Zeller asked Clerk Waggener to take roll call. Clerk Waggener called roll call Chr. Zeller-present, Commissioner Meier-present and Commissioner Fanning-present. Clerk Waggener informed the Chr. that a forum was present and that the meeting could proceed.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the minutes from the February 23 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the payment of bills in the amount of $75,110.86 is the next item on the agenda. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the date of March 13 is the next item to approve. Commissioner Fanning made a motion to approve the verifiable payroll for the sated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the re-appointment of Robert P. Mills to the Alexander Water District Board for a 5 year term. There was discussion. Commissioner Meier made a motion to approve the re-appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the agreement with White and Borgognoni for work to the roof of the County Jail is the next item on the agenda. Mr. Douglas said that this was a standard agreement. There was discussion. Commissioner Fanning made a motion to approve the agreement in hand. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Commissioner Fanning said that the work on the removal of the doghouses on the Courthouse was in progress.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

Chr. Zeller called the meeting to order and asked Clerk Waggener to proceed with a roll call. Clerk Waggener called Chairman Zeller “present”, Commissioner Meier “present” and Commissioner Fanning “present”. Clerk Waggener informed Chairman Zeller that a quorum was present and that the meeting may proceed.

Chr. Zeller said that the agenda was the first order of business. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the minutes from the February 9th board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item is the acceptance of the January Treasurer’s report Chr. Zeller said. The Treasurer could not be present this morning, Chr. Zeller said, but the Board had spoken to her about the report and there is nothing to point out. Commissioner Meier made a motion to accept the Treasurer’s report as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $93,198.18 are the next items on the agenda. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for distribution on February 27 is the next item for approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item is the re-appointment of Kai Schnitker to the Western Illinois Economic Development Authority Board. There was discussion. Commissioner Fanning made a motion to approve the reappointment of Kai Schnitker as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the appointment of Justin Ring as Road District #1 Commissioner is next on the agenda. Mr. Lair current road district commissioner is resigning after 30 years of service. There was discussion. All board members thanked Mr. Lair for his years of service and welcomed Mr. Ring. Commissioner Meier made a motion to approve the appointment of Justin Ring as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the appointment of Jenny Geirnaeirt as Morgan County Treasurer. Chr. Zeller said that as everyone knows the current treasurer Ms. Hornbeek resigned earlier this month. Her official last day will be Friday February 27. Chr. Zeller recognized Representative Davidsmeyer who Ms. Geirnaeirt presently works for. Representative Davidsmeyer said that the County’s gain is his loss and that he is loosing a truly valuable employee. There was discussion. All members of the County Board welcomed Ms. Geirnaeirt. Commissioner Meier made a motion to approve the appointment of Jenny Geirnaeirt as Morgan County Treasurer. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next items on the agenda are related but will each require a motion and approval from the board. Mr. Coultas Morgan County Highway Engineer said that these are annual proposals for MFT funds that the board must approve and then he sends them into the State for review and bidding. The first proposal is for the County Road Districts and the seconded proposal is the County Highway Department. There was discussion. Commissioner Meier made a motion to approve the proposal for the Road districts as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Meier then made a motion to approve the proposal for the County Highway as discussed also. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Mr. Coultas said that there is discussion about repairs for Clark Bridge that is located in the N. W. part of the county in road district #3.

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday February 9 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Bill Meier and Commissioner Ginny Fanning.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the minutes from the January 26 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $39,185.64 need approval for payment.  Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that verifiable payroll for distribution on February 13 is next on the agenda for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Ron Megginson to the Murrayville-Woodson Water Commissioner is the next item for approval. There was discussion. Chr. Zeller said that this is a reappointment as Mr. Megginson currently sits on the board and this will be a 3 year term. Commissioner Meier made a motion to approve the appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Appointment of Paul Scheerer to the Jacksonville Airport Authority Board is the next item on the agenda Chr. Zeller said. Chr. Zeller said that Mr. Houston was retiring from the board and on behalf of the County Board thanked Mr. Houston for his service. There was discussion. Commissioner Fanning made a motion to approve the appointment as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a reappointment of Bryce McCormick to the E911 Board is the next item needing approval. Chr. Zeller said that this is a 3 year term. Commissioner Meier made a motion to approve the reappointment of Bryce McCormick to the E911 Board. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an approval of the energy aggregation agreement is on the agenda for approval. Chr. Zeller said that this agreement allows the county consultant to go out and bid on energy for the county. There was discussion. Commissioner Meier made a motion to approve the agreement. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the awarding of the RFQ bids for the Morgan County Jail roof was the next item needing approval. Commissioner Meier said that this company meets all the qualifications and is currently working on the exterior of the Courthouse. There was discussion. Chr. Zeller asked for roll call. Clerk Waggener called Chr. Zeller who abstained due to a conflict of interest which is his son works for a division of the engineering company that will be working on this project. Commissioner Meier “YEA”, Commissioner Fanning “YEA”. The motion passes.

Chr. Zeller said that the next item on the agenda is the acceptance of the FY 2013-2014 audit. Mr. Withee with accounting firm Zumbahlen, Eyth, Surratt, Foote and Flynn explained the audit for the board. There was discussion. Commissioner Meier made a motion to accept the FY 2013-2014 audit as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Gayla Hornbeek Morgan County Treasurer announce her resignation at the end of February. There was discussion. Chr. Zeller said that on behalf of the County Board he would like to thank her for her years of service.

Communications-Chr. Zeller said that the Courthouse will be closed on February 12 and February 16.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approve. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 26, 2015 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Bill Meier and Commissioner Ginny Fanning.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the January 12, 2105 board meeting minutes. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the Treasurers December report Chr. Zeller said. Treasurer Hornbeek said that she did not have anything to point out. Commissioner Fanning made a motion to accept the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $74,675.64 are the next items on the agenda for approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for distribution on Friday January 30 is the next item needing approval. Commissioner Fanning made a motion it approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an appointment of Matthew Bangert to the Coon Run Drainage District Board to fill the unexpired term of Danny Evans is the next item needing approval. Commissioner Fanning wanted to thank Mr. Evans for serving on the Drainage district. Commissioner Meier made a motion to approve the appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Chr. Zeller said that this is the last week for appeals.

Communications-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.