Archive | 2017 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 27, 2017 at 9 am. Chairman Fanning asked County Clerk Waggener to conduct the roll call. Clk. Waggener asked for the roll call as follows, Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk. Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The approval of the minutes from the March 13 board meeting is the next item on the agenda needing approval Chr. Fanning said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item on the agenda is the acceptance of the January Treasurer’s report. Ms. Geirnaeirt said that she had nothing to point out. There was discussion. Commissioner Meier made a motion to accept the Treasurer’s report as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the bills amounting to $89,869.84 are the next items for approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the verifiable payroll for distribution on March 30 is the next item on the agenda for approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that a resolution appointing Jerrod Wilson to the West Central Joint Emergency Telephone Systems Board is the next item needing approval. There was discussion. Commissioner Zeller made a motion to approve the resolution for Jerrod Wilson as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that a resolution appointing Frances Ringle to the Morgan County Housing Authority Board of Commissioners is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the appointed of Frances Ringle as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item on the agenda is the discussion and approval of the Highway Commissioners and District Clerks Compensation resolution. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed and presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the approval of the Meredosia Power Plant Settlement agreement is the next item on the agenda for approval. There was discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clerk Waggener said that her office would be open this Saturday 9 am until noon for voting for Tuesday’s election.
Treasurer Geirnaeirt said that her office has mailed out mobile home bills.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 13, 2017 at 9 am. Chr. Fanning asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present.
Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the minutes from the February 27 board meeting are the next item on the agenda needing approval. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The acceptance of the Treasurers December report is the next item on the agenda Chr. Fanning said. Ms. Geirnaeirt said that she had nothing to point out and would answer any questions from the board.
There was discussion. Commissioner Zeller made a motion to accept the December Treasurer’s report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that bills for $49,053.03 need approval for payment. Commissioner Meier made a motion to approve the payment of bills in stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the payroll for distribution on March 17 for $263,056.57 is the next item for approval. Commissioner Meier made a motion to approve the payroll as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the acceptance of the Morgan County Highway MFT Bids are the next item on the agenda. Mr. Coultas said that he would like to ask the board to accept the low bids as presented. There was discussion. Commissioner Meier made a motion to approve the low bids on the recommendation of Mr. Coultas. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item on the agenda is the discussion of a speed limit on Minor Drive and Mr. Ore who is the road commissioner for road district 6 is present. Mr. Ore said that he had a petition signed by the residents who live on Minor Drive and they were concerned with the speed on this road. There was discussion. Chr. Fanning said that the board will look into this matter and thanked Mr. Ore for bringing this to the board’s attention.

Reports of Departments-Cty Clk Waggener said that her office is early voting and grace period voting for the April election.
Treasurer Geirnaeirt said that mobile home tax bills will be mailed out in the next few weeks and the real estate taxes will be mailed out with due dates in June and September.
State’s Attorney Noll said that there would be a jury trial beginning tomorrow.

Chr. Fanning said that the board at this point in the meeting is moving into executive session to discuss a personnel matter and would need a motion to do so. Commissioner Zeller made a motion for the board to move into executive session. Commissioner Meier seconded the motion. All voted “AYE”. The board is now in executive session.

The board then arose from executive session and reconvened the regular board meeting at this time. She reported that no formal action was taken during executive session and entertained a motion for adjournment. Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday February 27 at 9 am. Chr. Fanning asked Clk Waggener to take the roll call. Clk Waggener asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda for approval are the minutes from the February 14 board meeting Chr. Fanning said. Commissioner Zeller made a motion to approve the February 14 board minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item on the agenda is the December treasurer’s report that will be tabled until the next board meeting.

Public Comment-none

Chr. Fanning said that bills for $23,636.77 need approval for payment. Commissioner Meier made a motion to approve the payment of the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that payroll for February 28 for $250,114.87 will need a motion to approve the distribution of this payroll. Commissioner Meier made a motion to approve the stated amount of payroll for February 28 distribution. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the acceptance of the FY 2015-2016 audit is the next item on the agenda. Chr. Fanning said that Adam Withee is present and would explain this for them. Mr. Withee said that this was a clean audit and there was discussion. Commissioner Zeller made a motion to accept the FY 2015-2016 audit report. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clk Waggener said that her office now has early voting and vote by mail available for the April 4 election.
Mr. Coultas said that at the highway department office on Friday March 3 at 10 am bids will be opened and at 9:30 am, all road commissioners and clerks will be meeting at the department.
Treasurer Geirnaeirt said that in the next week the 2017 mobile home taxes would be going out.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on February 14 at 9 am. Chairman Fanning asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk. Waggener informed the Chairman that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the minutes from the February 6 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the acceptance of the Treasurers report and the Treasurer is present Chr. Fanning said. Treasurer Geirnaeirt said that this report is for November and from the new software system. Treasurer Geirnaeirt said that this report is a different format, a more true form of tracking funds. There was discussion. Commissioner Meier made a motion to accept the Treasurer’s report as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public comment-none

Chr. Fanning said that the approval of payment of the bills amounting to $156,731.32 are the next items needing approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the payroll amounting to $257,278.69 to distribute on February 15 is the next item on the agenda. Commissioner Meier made a motion to approve the payroll in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the approval of the County and Road Districts bid packets are the next items on the agenda and the county highway engineer is present and would explain this for the board. Mr. Coultas said that this is an annual process for oil and chip work. Mr. Coultas said that the packets would be opened at the county highway office on March 3 at 10 am. There was discussion. Commissioner Zeller made a motion to approve the bid packets for the county/road districts oil and chip work. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that a property tax sale resolution is the next item for approval. Treasurer Geirnaeirt explained this for the board. There was discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that a request for a one-day liquor license had been made for the annual chili cook off to be held at the Jacksonville Airport on March 5. There was discussion. Commissioner Zeller said that the proceeds from this year’s event would go to the safe ride/mass transit program. Commissioner Zeller made a motion to approve the request as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Mr. Coultas said that the Road Commissioners would be meeting in his office on March 3 at 9:30 am.
Chr. Fanning said that the board had received a letter from Ameren stating that they were in the area for tree trimming.
Treasurer Geirnaeirt said that the conversion for the new financial software is going very well, that her office and the clerk’s office are pleased and the support is great.
Commissioner Zeller said that the courthouse would be closed Monday February 20.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday February 6, 2017 at 9 am. Chr. Fanning asked Clk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item on the agenda is the approval of the minutes from the January 23 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item on the agenda is Public Comment and that Tyson Manker and Jerry Byal are present and have the floor. Mr. Manker said that he was present to discuss the creation of a veteran’s treatment court program. Mr. Manker said that this program would assist veterans. There was discussion. Chr. Fanning thanked Mr. Manker for coming in and discussing this issue with the board.

The next item on the agenda Chr. Fanning said is the appointment of Rex Brockhouse, Alan Kircher and Ron Surratt to the Concord Cemetery Board. The was discussion. Commissioner Meier made a motion to appoint the candidates as discussed to the Concord Cemetery Board. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 23, 2017 at 9 am. Chairman Fanning asked Deputy Clerk Mellor to conduct the roll call. Dep. Clk Mellor asked for roll call as follows Chr. Fanning present and Commissioner Meier present. Commissioner Zeller is absent from today’s meeting. Dep. Clk Mellor informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next item for approval is the board minutes from the January 9, 2017 board meeting. Commissioner Meier made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public comment-none

Chr. Fanning said that the bills for $71,970.65 are the next items needing approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved

Chr. Fanning said that the verifiable payroll for distribution on January 30 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable for the stated date. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said the approval of an agreement with Tri-County Community Development Corporation and the Jacksonville Regional Economic Development Corporation. There was discussion. Commissioner Meier made a motion to approve the agreement as discussed. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the approval of a property tax sale resolution is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the property tax sale as discussed. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Meier made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.