Archive | 2019 County Commission Meeting Minutes

AGENDA
BOARD MEETING
DECEMBER 23, 2019
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of December 16, 2019 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items
a) Bills
b) Payroll
c) Resolution for Payment of Delinquent Taxes
d) Resolution Appropriating Funds for the Payment of the County Highway Engineer’s Salary
e) FY 2020 Levy for Morgan County
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
December 23, 2019

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 23, 2019 at 9 am. Chr. Zeller asked County Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered present, Commissioner Meier answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item needing approval are the board meeting minutes from the December 16 meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including finance report-none

Chr. Zeller said that bills for $117,097.91 need approval for payment from the board. Commissioner Meier made a motion to approve the bills for payment in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing on December 27 and distribution on December 30 needs approval from the board. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board had a resolution for delinquent taxes as the next item on the agenda. Chr. Zeller said that this resolution is from the County Tax Agent and is standard procedure when delinquent taxes have been paid. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the resolution appropriating payment for the county highway engineer’s salary Chr. Zeller said. Mr. Coultas said that this is a joint resolution with Scott County. There was discussion. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the FY 2020 tax levy is the next item on the agenda. There was discussion. Commissioner Fanning made a motion to approve the FY 2020 as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Other Business-Commissioner Fanning said that the Courthouse would be closing at noon tomorrow and would be closed Christmas Day. Chr. Zeller said that the Courthouse would be open all day on New Year’s Eve.

Chairman’s Remarks- Chr. Zeller wished everyone a Merry Christmas and again welcomed back Commissioner Fanning.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

AGENDA
BOARD MEETING
DECEMBER 16, 2019
9:00 AM
1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Consideration and Approval of December 9, 2019 Meeting Minutes
5. Consideration and Approval of October Treasurer’s Report
6. Public Comment
7. Business – Consideration and Action on:
a) Re-organization of the County Board
b) 2020 Holiday Schedule
c) 2020 County Board Meeting Schedule
d) Ordinance Approving and Adopting Rules and Procedures for Public Meetings
e) Ordinance Approving and Adopting Rules and Procedures for Land Use Public Hearings
f) Resolution Establishing the Morgan County Board of Appeals
g) Ordinance No. 2019-10A Wind Energy Conversion Systems Siting Regulations Ordinance (Minor Amendment Only to Change the term “Plans Commission / Board of Appeals” to “Board of Appeals”)
8. Reports of Departments
9. Chairman’s Remarks
10. Adjournment

MORGAN COUNTY BOARD MEETING
December 16, 2019

The Morgan County Board of Commissioners met in the Law Library on Monday December 16 at 9 am. Chr. Zeller asked County Clk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Chr. Zeller answered present, Commissioner Fanning answered present and Commissioner Meier answered present. Clk. Waggener informed Chr. Zeller that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the December 9 board meeting minutes is the next item on the agenda. Commissioner Meier made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the October treasurer report is next on the agenda and the treasurer is present and would she like to point out anything. Treasurer Geirnaeirt said she would just like to ask for the board’s approval for the October report. Commissioner Fanning made a motion to approve the treasurer’s report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Zeller said that the re-organization of the County Board is the next item on the agenda. Commissioner Meier said that he would like to make a motion to re-appoint Commissioner Zeller as Chairman of the Board. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Commissioner Meier made a motion to re-appoint Commissioner Fanning as Vice Chair of the County Board. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the 2020 holiday schedule is the next item for approval. There was discussion.
Commissioner Fanning made a motion to approve the 2020 holiday schedule as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the 2020 county board meeting schedule needs approval from the board. There was discussion. Commissioner Fanning made a motion to approve the 2020 county board meeting schedule as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an ordinance approving and adopting rules and procedures for public meetings is the next item needing approval from the board. Chr. Zeller said that this had been discussed in previous meetings and posted on the county website for several weeks. There was discussion. Commissioner Meier made a motion to approve the ordinance for rules and procedures for public meetings. Commissioner Fanning seconded the motion. Chr. Zeller asked for Clk. Waggener to take a roll call vote. Clk. Waggener asked for a roll call vote as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Chr. Zeller noted motion passed.

Chr. Zeller said that the next item for approval is the ordinance approving and adopting rules and procedures for land use public hearings. There was discussion. Commissioner Fanning made a motion to approve the ordinance approving and adopting rules and procedures for land use public hearings as discussed. Commissioner Meier seconded the motion. Chr. Zeller asked for a roll call vote. Clk. Waggener asked for roll call vote as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE”, and Chr. Zeller answered “AYE”. Chr. Zeller noted motion passed.

The next item on the agenda is the resolution establishing the Morgan County Board of Appeals Chr. Zeller said. Chr. Zeller said that the resolution clarifying the language. There was discussion. Commissioner Meier made a motion to approve the resolution establishing the Morgan County Board of Appeals as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said ordinance no 2019—10A wind energy conversion systems siting regulations ordinance (minor amendment only to change the term “Plans Commissioner/Board of Appeals to “Board of Appeals” is the next item for approval from the board. There was discussion. Commissioner Meier made a motion to approve ordinance no 2019-10A as discussed. Commissioner Fanning seconded the motion. Chr. Zeller asked for a roll call vote. Clk. Waggener asked for a roll call vote as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE”. Chr. Zeller said that he was abstaining from the vote. Chr. Zeller said that the motion passed.

Reports of Departments-Dusty Douglas gave an update on the Census work that will begin in the near future.

Chairman Remark’s-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.

AGENDA
BOARD MEETING
DECEMBER 9, 2019
9:00 AM

1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Consideration and Approval of November 26, 2019 Meeting Minutes
5. Public Comment
6. Business – Consideration and Action on:
a) Bills
b) Payroll
c) Resolution for Maintenance Under the Illinois Highway Code
7. Reports of Departments
8. Chairman’s Remarks
9. Adjournment

MORGAN COUNTY BOARD MEETING
December 9, 2019

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 9 at 9 am. Chr. Zeller asked Deputy Clk Mellor to conduct the roll call. Dep. Clk. Mellor asked for roll call as follows, Chr. Zeller answered present, Commissioner Meier answered present and Commissioner Fanning answered present via phone connection due to health issue. Dep. Clk. Mellor informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from November 26, 2019 is the next item on the agenda for approval. Chr. Zeller said that the board would approve the minutes with the notation for correction of payment of bills that should read $50,115.48 instead of $500,115.48. Commissioner Meier made a motion to approve the minutes as presented with the correction of the amount of bills to pay noted. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Zeller said that the payment of bills for $34,158.89 needs approval from the board. Chr. Zeller said that there is a new bill submitted in this total from the Sheriff’s Department for outsourcing meals for the prisoners due to the cook retiring. There was discussion. Commissioner Fanning made a motion to approve the payment of bills. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing on December 12 and distribution on the 13 is next on the agenda for approval. Commissioner Meier made a motion to approve the verifiable payroll as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for maintenance under the Illinois Highway Code is the next item on the agenda. Mr. Coultas said that this is as annual resolution that the commissioners approve. There was discussion. Commissioner Meier made a motion to approve the resolution for maintenance under the Illinois Highway Code as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Geirnaeirt commented on a letter that she sent to all taxing bodies discussing new policies for direct deposit on distributions.
Matt Coultas commented on the Arenzville Bridge being replaced and should take approximately 3 months.

Chairman’s Remarks-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

AGENDA
BOARD MEETING
NOVEMBER 26, 2019
9:00 AM
(NOTE: This meeting has been changed from Monday, November 25, 2019 @ 9:00 am to Tuesday, November 26, 2019 @ 9:00 am)
1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Consideration and Approval of November 12, 2019 Meeting Minutes
5. Consideration and Approval of July, August, and September Treasurer’s Reports
6. Public Comment
7. Business – Consideration and Action on:
a) Bills
b) Payroll
c) Animal Control Contract Fees
d) Insurance Stipend Option for Non-Union County Employees
8. Other Business – Introduction and Discussion
a) Ordinance Approving and Adopting Rules and Procedures for Public Meetings
b) Ordinance Approving and Adopting Rules and Procedures for Public Hearings
c) Resolution Creating the Plans Commission
9. Reports of Departments
10. Chairman’s Remarks
11. Adjournment

MORGAN COUNTY BOARD MEETING
November 26, 2019

The Morgan County Board of Commissioners met in the Commissioner’s Office on Tuesday November 26, 2019. * Chr. Zeller made note that Commissioner Fanning would be joining the meeting via phone due to an accident.* Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Chr. Zeller answered present, Commissioner Meier answered present and Commissioner Fanning answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the board meeting minutes from November 12, 2019 are next on the agenda. Commissioner Meier made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the July, August and September Treasurer’s reports were the next item on the agenda. Treasurer Geirnaeirt said that she had nothing to point out and would answer any questions that the board had. Commissioner Meier made a motion to approve the Treasurer’s reports as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-Mr. Woodyard commented on the ordinance approving and adopting rules and procedures for public meetings, ordinance approving and adopting rules and procedures for public hearings and a resolution creating the plans commission.

Chr. Zeller said that bills for $500,115.48 needed approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing today and distribution tomorrow November 30 needs approval form the board. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the animal control contract fees were the next item on the agenda. There was discussion. Chr. Zeller said that these new fees would take place January 1, 2020. Commissioner Fanning made a motion to approve the new contract fees for animal control. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an insurance stipend for non-union county employees was the item on the agenda. Chr. Zeller said that this was for non-union employees if they choose to opt out of the county health insurance. There was discussion. Commissioner Meier made a motion to approve the insurance stipend option as discussed. Commissioner Fanning seconded the motion adding that this would not be available until January 1, 2020.. All voted “AYE”. The motion is approved.

Chr. Zeller said that an ordinance approving and adopting and procedures for public meetings is next on the agenda. Chr. Zeller said that this ordinance is to make everyone aware that there is a distinct set of procedures for the board meeting. There was discussion.
Chr. Zeller said that an ordinance approving and adopting rules and procedures for public hearings is the next item on the agenda. There was discussion.
Chr. Zeller said that a resolution creating the plans commission was also on the agenda. There was discussion.

Reports of Departments=Clk. Waggener said that her office started accepting petitions for the March primary and would continue until Monday December 2 at 5 pm. Clk. Waggener said that there would be no filings Thursday or Friday as the courthouse is closed.

Treasurer Geirnaeirt said that the tax sale was held on November 7 and there were eight tax buyers present.

Chairman’s Remarks-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.

AGENDA
BOARD MEETING
NOVEMBER 12, 2019
9:00 AM

1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Consideration and Approval of October 21, 2019 Meeting Minutes
5. Public Comment
6. Business – Consideration and Action on:
a) Bills
b) Payroll
c) Resolution for Annual State’s Attorneys Appellate Prosecutor’s Office Contract
7. Reports of Departments
8. Chairman’s Remarks
9. Adjournment

MORGAN COUNTY BOARD MEETING
NOVEMBER 12, 2019
(In the absence of Chairman Zeller, Vice Chairman Fanning will conduct the meeting)

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday November 12, 2019 at 9 am. Vice Chr. Fanning asked County Clk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered present and Commissioner Meier answered present. Clk. Waggener informed Vice Chr. Fanning that a quorum is present and the meeting could continue.

Vice Chr. Fanning said that the approval of the agenda is the first order of business. Commissioner Meier made a motion to approve the agenda as presented. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that the next item needing approval are the board meeting minutes from October 21. Commissioner Meier made a motion to approve the minutes from the board meeting of October 21 as written. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that the bills for $302,433.55 need approval for payment. There was discussion. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that the verifiable payroll for signing on the 14 and distributed on the 15 is the next item for the board to approve. Commissioner Meier made a motion to approve the verifiable payroll for the stated dates. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said a resolution for the annual State’s Attorney Appellate Prosecutor’s office is the next item on the agenda and State’s Attorney Noll would explain. State’s Attorney Noll said that this resolution is an annual resolution and is the same except for the contract fee. State’s Attorney Noll said that the contract fee has been $12,000 for the last ten years and it has increased to $15,000. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed.
Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clk. Waggener said that the filing of petitions would begin on November 25 at 8:30 am and end on December 2 at 5 pm, with the exception of November 28 and 29 as the Courthouse is closed for Thanksgiving.
County Treasurer Geirnaeirt said that the tax sale was held last week and 277 real estate parcels sold along with 109 mobile home parcels. There was discussion.
Vice Chr. Fanning said that Coroner Patterson sent a report that stated there were 33 deaths in October, 9 scene reported accidents, two death by suicide and one overdose.

Chairman’s remarks-none

Commissioner Meier made a motion to adjourn the meeting. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.