Archive | 2019 County Commission Meeting Minutes

AGENDA
BOARD MEETING
JUNE 3, 2019
9:00 AM

1. Call To Order

2. Roll Call

3. Approval of the Agenda

4. Approval of May 20, 2019 Meeting Minutes

5. Business

a) Consideration and Approval of Ordinance Establishing Civil Fees and Criminal and Traffic Assessments to be charged by the Clerk of the Circuit Court

b) Discussion of Proposed Wind Ordinance Posted on May 6, 2019

6. Reports of Departments

7. Public Comment

8. Chairman’s Remarks

9. Adjournment

MORGAN COUNTY BOARD MEETING
JUNE 3, 2019

The Morgan County Board of Commissioners met on Monday June 3, 2019 at 9 am in the law library. Chr. Zeller asked Deputy Clerk Mellor to take the roll call. Deputy Clk. Mellor took roll call as follows Chr. Zeller answered present, Commissioner Fanning answered present and Commissioner Meier answered present. Deputy Clk. Mellor informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board meeting minutes from May 20 need approval from the board. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that consideration and approval of an ordinance establishing civil fees, criminal and traffic assessments to be charged by the clerk of the circuit clerk is the next item on the agenda. Ms. Sipes, Circuit Clerk, said the Illinois Supreme Court made an adjustment for fees and costs for each county. Ms. Sipes said that it is up to her which fees will be applied and where. This bill will become effective July 1 and the fees must be monitored to see the effects. Commissioner Meier made a motion to approve the ordinance establishing civil fees. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the discussion only for the proposed wind farm ordinance is the next item on the agenda.
Mr. Douglas said the setbacks are still an issue. Mr. Douglas said that an ordinance that mirrors the Department of Agriculture is being worked on.
Chr. Zeller said he has had several discussions with many individuals concerning the setbacks of towers, a fee structure in ordinance, the decommissioning of the towers that an escrow account will be set up for and drain tiles. Chr. Zeller said that this ordinance is the most restricted ordinance when compared to several other counties. Chr. Zeller said that the board understands the passion from the community.
Commissioner Fanning said that the escrow account for decommissioning the towers would be in the county’s name. Mr. Douglas said that would be correct.

Reports of Departments-Commissioner Fanning said that an open house for the new animal control facility would be held from 1-3 on June 8. Commissioner Fanning said the board would like to thank the Howard Estate and the committee for all their work.

Public Comment-comments were made from several individuals on the wind farm ordinance including Elizabeth Rigor, Victoria Ringer, Betty Niemann, Jane Becker, Craig Wood, John Ebery, Becky Sanders, West Rust, William Reese, John Clegg, Joana Ramsey, Stephanie Bergschneider, Mike Woodyard, Chris Nickles and Kyle Berry.

Chairman’s Remarks-Chr. Zeller thanked everyone for his or her comments and showing professionalism this morning. Chr. Zeller said that the board understands everyone’s emotions and concerns over the wind farm. Chr. Zeller said that the board is working very hard to produce a sound and fair ordinance, will it make everyone happy most likely the answer is no.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

AGENDA
BOARD MEETING
MAY 20, 2019
9:00 AM

1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Approval of May 6, 2019 Meeting Minutes
5. Business
a) Approval of Bills
b) Approval of Payroll
6. Reports of Departments
7. Public Comment
8. Chairman’s Remarks
9. Adjournment

MORGAN COUNTY BOARD MEETING
May 20, 2019

The Morgan County Board of Commissioners met in the law library on Monday May 20, 2019 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for the roll call as follows, Chr. Zeller answered present, Commissioner Fanning answered present and Commissioner Meier answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting may continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said the next order of business is the approval of the board meeting minutes from May 6, 2019. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills for $278,091.49 need approval from the board for payment. There was discussion. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing on the 29 and distribution on May 30 is the next item on the agenda for approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated dates. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Geirnaeirt said that she would like to remind everyone that real estate taxes are out and the first installment is due on June 3.

Public Comment-Jay Meado said that he is 100% in favor of the wind farm.
Victoria Rueger said that she is in favor of the wind farm.
Jane Becker said that they are 4th generation farmers and they support the wind farm.
Betty Niemann said that she would like to see the ordinance protect everyone.
Stephanie Bergschneider said that she opposes the wind farm at this time and would like to see improvement on setbacks.

Chairman Remark’s-Chr. Zeller said that the board does appreciate all comments they have received and they will continue to look at the current ordinance. Chr. Zeller said that the county offices would be closed on Monday in observance of Memorial Day.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

AGENDA
BOARD MEETING
MAY 6, 2019
9:00 AM

1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Approval of April 22, 2019 Meeting Minutes
5. Business
a) Approval of Bills
b) Approval of Payroll
c) Resolution for Mobile Home Tax Sale Certificate of Purchase
d) Approval of FOP Correctional Officers Union Contract
e) Approval of Petersen Estates Subdivision Phase 2
6. Reports of Departments
7. Public Comment
8. Chairman’s Remarks
9. Adjournment

MORGAN COUNTY BOARD MEETING
May 6, 2019

The Morgan County Board of Commissioners met in the law library on Monday May 6 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for the roll call as follows, Chr. Zeller answered present, Commissioner Fanning answered present and Commissioner Meier answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the April 22, 2019 board meeting are next on the agenda for approval. Commissioner Fanning made a motion to approve the April 22 board minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said bills for $59,019.34 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing on the May 14 and distribution on the 15 is the next order of business. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is a resolution for mobile home tax sale certificate. Chr. Zeller said that this is a routine order of business and nothing out of the ordinary. There was discussion. Commissioner Meier made a motion to approve the mobile home resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the FOP correctional officer’s union contract. Sheriff Carmody said that he was glad that the contract had been signed and needs the board’s signatures and approval. There was discussion. Commissioner Fanning made a motion to approve the FOP correctional officers as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an approval of Peterson Estates Subdivision phase 2 is next on the agenda. Dusty Douglas said that phase one of this subdivision was done before there was a county subdivision ordinance, but the 2 phase will be recorded in the County Clerk’s office. There was discussion. Commissioner Meier made a motion to approve the Peterson Estates Subdivision phase 2 as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Geirnaeirt said that tax bills were mailed out last Friday and the due dates for real estate will be June 3 and September 3. Ms. Geirnaeirt also said that Mobile Home tax bills were mailed and their due date will be July 15.
Public Comment-Mr. Woodyard commented on good neighbor agreement, easements and setbacks.
Mr. Nickell commented on setbacks that are included in the County Ordinance.

Chairman’s Remarks-Chr. Zeller said that he appreciated the ideas that Mr. Woodyard brought before the board and his demeanor shown at the board meetings. Chr. Zeller said that a draft of the wind farm ordinance was placed on the county website this morning and any comments would be accepted for a 30-day period.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.

AGENDA
BOARD MEETING
APRIL 22, 2019
9:00 AM

1. Call To Order

2. Roll Call

3. Approval of the Agenda

4. Approval of April 8, 2019 Meeting Minutes

5. Approval of December, January, and February Treasurer’s Reports

6. Business

a) Approval of Bills

b) Approval of Payroll

c) Resolution for Tandem Axle Dump Truck – Cab and Chassis

d) Resolution for Tandem Axle Dump Truck – Dump Body

e) Resolution for Single Axle Dump Truck – Cab and Chassis

f) Resolution for Single Axle Dump Truck – Dump Body

g) Approval of Letters of Support for a State Transportation Capital Program

7. Reports of Departments

8. Public Comment

9. Chairman’s Remarks

10. Adjournment

MORGAN COUNTY BOARD MEETING
APRIL 22, 2019

The Morgan County Board of Commissioners met in the law library on Monday April 22 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Chr. Zeller answered present, Commissioner Fanning answered present and Commissioner Meier answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting may continue.

Chr. Zeller said that the first item needing approval is the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item for approval are the board minutes from the April 8, 2019 meeting. Commissioner Meier made a motion to approve the minutes from the April 8 meeting as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the Treasurer is present and is submitting her December, January and February reports for approval. Treasurer Geirnaeirt said that she had nothing to point out and that each board member had a copy of these reports. Commissioner Fanning made a motion to approve the Treasurer’s report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills for $71,541.56 were next on the agenda for approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing on April 29 and distribution on the 30 is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next four items were highway related and that Matt Coultas is present and would explain these resolutions. Mr. Coultas said that the first resolution is for the purchase of a tandem axle dump truck from the winning bidder Decatur Mack in Decatur, Illinois for the purchase price of $97,282.00. Commissioner Meier made a motion to approve the resolution and purchase of the tandem axle truck. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Mr. Coultas said that the next resolution is for a tandem axle dump truck dump body. Mr. Coultas said that the winning bid came from Koenig Body Equipment in Peoria, Illinois for the purchase price of $61,876.00. Commissioner Meier made a motion to approve the resolution and the purchase of the tandem axle dump truck dump body. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Mr. Coultas said that the next resolution is for a single axle dump truck and the winning bid is again from Decatur Mack in Decatur, Illinois for the price of $90,818.00. Commissioner Meier made a motion to approve the resolution and purchase of the single axle dump truck. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Mr. Coultas said that the next and last resolution is for a single axle dump truck dump body. Mr. Coultas said that this winning bid came from Knapheide Trucking Equipment in Quincy, Illinois for the purchase price of $52,160.00. Commissioner Meier made a motion to approve the resolution and purchase of the single axle dump truck dump body. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that approval of letters of support for a state transportation capital program is the next item on the agenda. Mr. Coultas said that this letter was sent to local and state officials and he is asking the board to allow the Chr. to sign a letter of support for this program. Commissioner Fanning made a motion to approve the Chr. signing the letter of support as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Geirnaeirt said that the real estate tax cycle for this year is now complete and tax bills will soon be mailed out with due dates of June 3 and September 3 respectfully.

Commissioner Fanning reported that on April 27 registration will be held in the Courthouse parking lot at 10 am for the “walk a mile in her shoes” event, County Clean-up day will be held May 4 from 8 am until noon at Buster Sanitation, and finally an open house is slated for June 8 from 1-3pm for the new Animal Control Facility.

Mr. Coultas said that the bridgework on Arenzville Road would begin in June.

Public Comment-none

Chairman’s Remarks-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.

AGENDA
BOARD MEETING
APRIL 8, 2019
9:00 AM

1. Call To Order
2. Roll Call
3. Approval of the Agenda
4. Approval of March 25, 2019 Meeting Minutes
5. Business
a) Approval of Bills
b) Approval of Payroll
c) Reappointment of Reuel Wright to the Alexander Fire Protection District Board
d) Approval of Local Public Agency Contract (CH11 Section 18-00107-00-BR)
6. Reports of Departments
7. Public Comment
8. Chairman’s Remarks
9. Adjournment

MORGAN COUNTY BOARD MEETING
April 8, 2019

The Morgan County Board of Commissioners met in the Law Library on Monday April 8, 2019 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Chr. Zeller answered present, Commissioner Fanning answered present and Commissioner Meier answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board meeting minutes from March 25, 2019 are the next item for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills for $127,900.03 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for signing on April 12 with distribution on April 15 is the next item on the agenda for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a reappointment of Reuel Wright to the Alexander Fire Protection District is the next item on the agenda. Chr. Zeller said that the board did receive a letter from the president of the district asking for this reappointment. Commissioner Fanning made a motion to approve the reappointment of Reuel Wright to the Alexander Fire Protection District. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that approval of local public agency contract (CH11 Section 18-00107-00-BR) is the next item on the agenda and Mr. Coultas is present and would explain this for the board. Mr. Coultas said that this contract was approved at the last board meeting to the low bidder and now he needs the board to approve the Chairman and Clerk to sign the contracts. There was discussion. Commissioner Meier made a motion for the Chairman and the Clerk to sign the contracts as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Fanning said that Buster Sanitation would be holding the annual countywide cleanup day on May 4 from eight until noon.
Mr. Coultas said that he would be opening bids next Wednesday for 2 trucks. Mr. Coultas said that he would put the bids on a spreadsheet and then submit that to the board.

Public Comment-Bob Kindred read a prepared statement.
Mike Woodyard recommended a committee be formed to work together on the wind farm project. Mr. Woodyard said that when a committee was formed for the new animal control facility that worked very well.

Chairman’s Remarks-Chr. Zeller had no remarks. Commissioner Meier addressed the prepared statement from Bob Kindred.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.