Archive | 2020 County Commission Meeting Minutes

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AGENDA
BOARD MEETING
AUGUST 10, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of July 20, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) One day Liquor License for Hamilton’s Catering for the dates of August 22 and September 12
d) Preliminary Engineering Agreement for Motor Fuel Tax Funds Murrayville Road – IL Rte. 267 to US Rte. 67 Section 19-00108-00-RS
e) Appointment of Kim Mitchell to fill the Vacancy in the Office of the Morgan County Treasurer
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
AUGUST 10, 2020

*The Morgan County Board of Commissioners held a meeting on Monday August 10, 2020 at 9am. Chr. Zeller said that the meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to join the meeting. Present in the office is Chr. Zeller, Commissioner Fanning, County Clerk Waggener, Matt Coultas and Dusty Douglas. Commissioner Meier is absent from the meeting today due to health issues.*

Chr. Zeller asked Clk. Waggener for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “present” and Chr. Zeller answered “present”. Clk. Waggener informed the Chr. that a quorum is present and the meeting may continue.

Chr. Zeller said the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion has passed.

Chr. Zeller said that next order of business in the approval of the board minutes from the July 20, 2020 meeting. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-none

Chr. Zeller said that payment of bills of $137,557.98 need approval from the board for payment. There was discussion. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call to approve the payment of bills in the stated amount as follows, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed by the “AYE” votes.

Chr. Zeller said that verifiable for singing on the 13 of August and distribution on the 14 of August needs approval from the board. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Chr. Zeller seconded the motion and asked for roll call. Clk. Wagener asked for roll call for the verifiable payroll as follows, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed by the “AYE” votes.

Chr. Zeller said Hamilton’s Catering has asked for one-day liquor licenses for August 22 and September 12. There was discussion. Commissioner Fanning made a motion to approve Hamilton’s Catering for the stated dates for one-day liquor licenses. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call to approve the one-day liquor licenses for the stated dates from Hamilton’s Catering as follow, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed by the “AYE” votes.

Chr. Zeller said that a preliminary engineering agreement is next on the agenda and Matt Coultas will explain. Matt Coultas said that this agreement is for road improvement at the intersection of Route 267 and Route 67. There was discussion. Commissioner Fanning made a motion to approve the preliminary engineering agreement as discussed. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call to approve the preliminary engineering agreement as follows, Commissioner Fanning answered “AYE”; Ch. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed by the “AYE” votes.

Chr. Zeller said that the next item on the agenda is the approval of the appointment to fill the vacancy of the office of Treasurer of Morgan County. Chr. Zeller said the Board of Commissioners have received a letter of recommendation from the Morgan County Republican Central Committee to appoint Kim Mitchell to this vacancy due to the sudden death of Ms. Jenny Geirnaeirt. There was discussion. Commissioner Fanning made a motion to approve the recommendation by the Morgan County Republican Central Committee. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the approval of the appointment of Kim Mitchell to fill the vacancy of the Morgan County Treasurer’s Office as follows, Commissioner Fanning answered “AYE”. Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the appointment has passed by the “AYE” votes.

Other Business none

Closed Meeting Session (only if needed)-none

Chairman’s Remark’s-Chr. Zeller said the preliminary budget would be on file in the County Clerk’s office this Friday.

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion has passed and the meeting stands adjourned.

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AGENDA
BOARD MEETING
JULY 6, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of June 22, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Reappointment of Marc A. Carls to the Indian Creek Drainage District for a three year term ending September 2022
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
JULY 6, 2020

*The Morgan County Board of Commissioners held a meeting on Monday July 6 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the office is Chr. Bradley A. Zeller, County Clerk Jill S. Waggener and Dusty Douglas Regional Planning Commission.*

Chr. Zeller called the meeting to order and asked for roll call. Clk .Waggener asked for roll call as follows, Commissioner Fanning answered present and Chr. Zeller answered present. Clk. Waggener said that Commissioner Meier is not present today due to health issues. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board minutes from June 22 need approval from the board. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-Dusty Douglas said that the Apex Wind Application is being reviewed and a public hearing is tentatively set for August 11 at 5:30 pm, screening will be done and social distancing will be observed. Mr. Douglas did say that the notice will be published and the option to dial in will be available as well.

Chr. Zeller said that bills for $71,522.38 need approval from the board for payment. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion passed.

Chr. Zeller said that the verifiable payroll for signing on the 14 and distributing the 15 of July is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion passed.

Chr. Zeller said that a reappointment of Marc A. Carls to the Indian Drainage District is next on the agenda. Chr. Zeller said that this is a 3-year term and will end in September 2022. Commissioner Fanning made a motion to approve the reappointment as stated. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion passed.

Other Business-Commissioner Fanning said that budget hearings have begun.

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-none

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned

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Access code: 166442
AGENDA
BOARD MEETING
JUNE 22, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of June 8, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Resolution for Delinquent Tax Payment
d) Engineering Contract Approval for the Bridge on Johnson Road over Conover Branch with Hutchison Engineering
e) Consulting Agreement for Review of Apex Wind Application with Patrick Engineering not to exceed $25,000
f) Consulting Agreement for Review of Apex Wind Application with Mark J. Pruitt not to exceed $7,500
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
June 22, 20202

*The Morgan County Board of Commissioners held a meeting on Monday June 22 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the office is Chr. Bradley A. Zeller, County Clerk Jill S. Waggener, Dusty Douglas Regional Planning Commission and Matt Coultas Superintendent of Highways. Chr. Zeller said that Commissioner Meier would be absent from today’s meeting due to health issues.*

Chr. Zeller called the meeting to order and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered present, Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the board minutes from the June 8 meeting. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Staff and Consultant Reports, including Finance Report-none

Chr. Zeller said that the next item needing approval are bills for $77,867.55. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion to approve the payment of bills has passed.

Chr. Zeller said that the verifiable payroll for signing on the 29 and distribution on the 30 is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion to approve the verifiable payroll has passed.

Chr. Zeller said that a resolution for delinquent taxes is next on the agenda. Chr. Zeller said that this is a routine matter when delinquent taxes have been paid in full and the taxes go back into the system. Commissioner Fanning made a motion to approve the resolution as stated. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”., Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. the motion for the delinquent tax resolution has passed.

Chr. Zeller said that the engineering contract is next on the agenda, Matt Coultas is on his way is way from Scott County so this will be tabled until he arrives in the office.

Chr. Zeller said that a consulting agreement for review of the Apex Wind application is next on the agenda, and Dusty Douglas is present and would explain. Mr. Douglas said that this contract, with Patrick Engineering, is to review several items such as decommission, sound and a few other items in the application and would not exceed $25,000.00. There was discussion. Commissioner Fanning made a motion to approve the consulting agreement as discussed. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion to approve the consulting agreement of the Apex Wind application with Patrick Engineering has passed.

Chr. Zeller said that a consulting agreement for review of the Apex Wind application with Mark J. Pruitt not to exceed $7,500 is next on the agenda. Dusty Douglas said that this would be a review of the overall application. There was discussion. Commissioner Fanning made a motion to approve the consulting agreement for the Apex Wind application with Mark J. Pruitt as discussed. Chr. Zeller seconded the motion and called for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion to approve the consulting agreement of the Apex Wind Application with Mark J. Pruitt has passed.

Chr. Zeller said that an engineering contract for approval of a bridge on Johnson Road over Conover Branch is the next item for approval. Matt Coultas said that this bridge is in Rd. District #1 and Hutchison Engineering will be designing the bridge. There was discussion. Commissioner Fanning made a motion to approve the engineering contract with Hutchison Engineering for the bridge design on Johnson Road, Rd. District #1. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion to approve the contract with Hutchison Engineering has passed.

Other Business-Matt Coultas said that the Arcadia project has started and there is road closure.

Closed Meeting Session (only if needed) – none

Chairman’s Remarks-Chr. Zeller said he would just like to once again thank everyone in the community for the continued support following recommendations during these unprecedented times. Chr. Zeller said he would also ask everyone to keep the Geirnaeirt family in their prayers for their recent loss.

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”; Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the motion to adjourn the meeting has passed. The meeting stands adjourned.

Due to current conditions we are making call in access available.
Dial-in numbers available
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Access code: 166442
AGENDA
BOARD MEETING
JUNE 8, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of May 26, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) County Resolution of Support for the Downstate Small Business Stabilization Application
d) Contract Approval for Bridge Over Snake Creek Branch
e) Resolution to Amend Liquor Ordinance Regarding Sunday Hours of Operation
f) Resolution to Amend Liquor Ordinance Regarding Liquor License Fees
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
JUNE 8, 2020

*The Morgan County Board of Commissioners held a meeting on Monday June 8, 2020 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the Commissioner’s office Is Chr. Bradley A. Zeller, County Clerk Jill S. Waggener, Dusty Douglas, Regional Planning Commission and Matt Coutlas Superintendent of Highways.*

Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Commissioner Fanning answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board meeting minutes from May 26 need approval. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-Ms. Geirnaeirt, Morgan County Treasurer, said that she had presented the board with the financial report for the month of April. She had nothing to out and asked the board for approval. Commissioner Meier made a motion to approve the financial report as presented. Commissioner Fanning seconded the report. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills of $16,437.99 need approval from the board for payment. Commissioner Fanning made a motion to approve payment of the bills in the stated amount. Commissioner Meier seconded the motion. Chr. Zeller called for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier voted “AYE”, Commissioner Fanning voted “AYE” and Chr. Zeller voted “AYE”. Clk. Waggener informed the Chr. that the motion to approve payment of the bills has passed.

Chr. Zeller said that verifiable payroll for signing on June 12 and distributing June 15 is the next item for approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated dates. Commissioner Fanning seconded the motion. Chr. Zeller called for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier voted “AYE”, Commissioner Fanning voted “AYE” and Chr. Zeller voted “AYE”. Clk. Waggener informed the Chr. that the motion to approve the verifiable payroll has passed.

Chr. Zeller said that the next item on the agenda is a county resolution of support for the downstate small business stabilization. Mr. Douglas said that this resolution is very similar to the resolution done earlier for Littleton Storm and Timber Services. Mr. Douglas said that this resolution of support is for the Triangle Bar and Grill in Woodson, Illinois. There was discussion. Commissioner Fanning made a motion to approve the resolution as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that approval of a contract for a bridge over Snake Creek Branch is the next item on the agenda. Mr. Coultas, Superintendent of Highways, said that this bridge is in Road District #1 on Arcadia Road. He said that the opening of bids for this was at 10 am on May 21, at the highway department. There were three bids submitted and the low bid was from Yamnitz & Associates, Fieldon, Illinois for $312,530.19, Mr. Coultas said. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. Chr. Zeller asked States Attorney Noll if a roll call should be taken since county/road district monies would help with this project. SA Noll answered yes. Chr. Zeller called for roll call. Clk. Waggener asked for roll call for the bridgework over Snake Creek Branch as follows, Commissioner Meier voted “AYE”, Commissioner Fanning voted “AYE” and Chr. Zeller voted “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Zeller said that a resolution to amend the liquor ordinance regarding Sunday hours of operation is the next item for approval. Chr. Zeller said that a year or so ago the City of Jacksonville amended their liquor license to approve the selling of alcohol from 6:00 am through 11:59 pm on Sunday. Chr. Zeller said that county would follow the same ordinance amendment. There was discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution to amend the liquor ordinance regarding liquor license fee is the next item on the agenda. Chr. Zeller said that due to the COVID 19 these establishments have suffered due to the fact they had to close their doors for several months and have lost the normal revenue that they would have collected. There was discussion. Commissioner Meier said that this was the right move from the board and made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Other Business-Commissioner Fanning asked Mr. Coultas about the work on the Arenzville Bridge. Mr. Coultas said that he is planning on the work to be done by the end of the work and the bridge opening up early next week.
Chr. Zeller noted that the first installment date for taxes is this Wednesday June 10. Ms. Geirnaeirt said that there are many ways to pay; any bank is Morgan County will take your tax payment except US bank. She also said that you might mail them in or drop the payment in the drop box at the north end of the Courthouse by the entrance. Ms. Geirnaeirt said that you may also pay in person but to remember that a mask must be worn at all times in the building and you must have your check filled out along with your payment stub to hand over to her clerks.

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Zeller said that he would again thank everyone in the community for doing their part. Chr. Zeller said that the county will continue to follow the Governor’s proclamations and hopefully in the very near future things will begin to get back to some normalcy.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.