Archive | 2020 County Commission Meeting Minutes

NOTE: MEETING WILL BE HELD ON TUESDAY DUE TO MONDAY’S MEMORIAL DAY HOLIDAY.

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AGENDA
BOARD MEETING
MAY 26, 2020
9:00 AM
1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of May 11, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Annual Computer Information Concepts Software Contract
d) Resolution for Meredosia Tax Increment District Distribution of Funds
e) Resolution Setting Salaries for Elected Officials: Commissioner #2, Circuit Clerk, and Coroner
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
TUESDAY MAY 26, 2020
(MONDAY MAY 25, LEGAL HOLIDAY)

*The Morgan County Board of Commissioners held a meeting on Tuesday May 26 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the Commissioner’s office is Chr. Bradley A. Zeller, County Clerk Jill S. Waggener, Morgan County Regional Planner Dusty Douglas, and Circuit Clerk Amy Sipes.*

Chr. Zeller asked Clk. Waggener to conduct the roll call for today’s meeting. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Commissioner Fanning answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that board minutes from May 11, 2020 are next on the agenda for approval from the board. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none
Committee Reports-none

Staff and Consultant Reports, including finance report-Dusty Douglas read a letter addressed to the board concerning the Lincoln Land Wind LLC Site Permit Application as of 2/18/2020. (See attachment)
There was discussion.

Chr. Zeller said bills for $52,569.32 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “Present”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” passed the motion.

Chr. Zeller said that verifiable payroll for signing on the 28 and distributing on the 29 is the next item for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” passed the motion.

Chr. Zeller said that the next item for approval from the board is the CIC Concept Software Contract. Chr. Zeller said this is an annual contract for the financial software. There was some discussion. Commissioner Meier made a motion to approve the CIC concept software contract as discussed. Commissioner Fanning seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” passed the motion.

Chr. Zeller said that the next item on the agenda is a resolution for the Meredosia Tax Increment District distribution of funds. Chr. Zeller said that this district has funds left in reserve and the Village of Meredosia has to use them by July 13, 2021. Chr. Zeller said that the County Board would need to sign off on this. There was discussion. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is a resolution setting the Circuit Clerk, Coroner and Commissioner #2 salary. Chr. Zeller said that this resolution has to be approved 180 days prior to these offices being sworn in. Chr. Zeller said that the raise for the Circuit Clerk and Coroner would be a 2% raise and the Commissioner’s is frozen. Circuit Clerk Amy Sipes said that she felt a 2% raise for her is not fair. Chr. Zeller said that these discussions setting elected official raises do not come lightly to the board. Commissioner Meier said that the board does the best they can do and Commissioner Fanning said that a 2% cost of living raise is the best the board can do. There was discussion. Commissioner Fanning made a motion to approve the resolution setting salaries as presented. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYE” votes have passed the resolution.

Other Business-none

Closed Meeting Session 9only if needed)-none

Chairman’s Remarks-Chr. Zeller again said he would like to thank everyone in the community for continuing social distancing. Chr. Zeller said June 1 would bring changes to the Courthouse as well as the community. Chr. Zeller said that there will be new procedures to follow and with everyone’s cooperation would be a smooth transition.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.

May 19, 2020

Morgan County Board of Commissioners
300 West State
Jacksonville, IL 62650

RE: Lincoln Land Wind LLC Site Permit Application of 2/18/20

Dear Sirs and Madam:

As you are aware, it is my responsibility to conduct a preliminary investigation and review applications for completeness pursuant to the terms of the Morgan County WECS Ordinance. Further, I am to issue a written report to the County Board. Please allow this correspondence to serve as that report as I have completed this preliminary investigation and deem the submittal complete.

Upon this investigation and subsequent report, I am to schedule a Plans Commission / Board of Appeals meeting. With the ongoing pandemic, I will consult further with you and the applicant and boards to determine a reasonable date that works best for the public and everyone involved.

I have two consultants that I need to discuss with you that I would like to get under contract for our continued review in preparation for the forthcoming meeting. I will follow your lead as to when to bring them to the Board’s attention.

If you should have any questions, please contact me.

Sincerely,

Dusty Douglas
Director

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AGENDA
BOARD MEETING
MAY 11, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of May 4, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
MAY 11, 2020

*The Morgan County Board of Commissioners held a meeting on Monday May 11, 2020 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the Commissioner’s office is Chr. Bradley A. Zeller and County Clerk Jill S. Waggener.*

Chr. Zeller asked Clk. Waggener to conduct the roll call for today’s meeting. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Commissioner Fanning answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item for approval is the minutes from the May 4 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-Treasurer Geirnaeirt said that she presented the March finance report to the board and the numbers are normal for this time of year. There was discussion. Commissioner Meier made a motion to approve the Finance Report as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said bills in the amount of $291,171.96 need approval from the board for payment. There was discussion. Commissioner Fanning made a motion to approve payment of the bills in the stated amount. Commissioner Fanning seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call for payment of bills as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYE” votes have approved the motion.

Chr. Zeller said that the verifiable payroll for signing on the 14th and distributing on the 15th is the next item for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call for the verifiable payroll as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYE” votes have approved the motion.

Other Business-none

Closed Meeting Session (if needed)-none

Chairman’s Remarks-Chr. Zeller said that he would like to thank everyone once again for their continued support with the current pandemic.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

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AGENDA
BOARD MEETING
MAY 4, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of April 20, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) County Resolution of Support for the Downstate Small Business Stabilization Application
b) County Fair Housing Resolution
c) Devnet Software Contract
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
MAY 4, 2020

*The Morgan County Board of Commissioners held a meeting on Monday May 4, 2020 at 9 am. Chr. Zeller said that this meeting is held via dial in for the board members, elected officials, department heads and anyone who chooses to do so. Present in the Commissioner’s office is Chairman Bradley A. Zeller, County Clerk Jill S. Waggener and Morgan County Regional Planner Dusty Douglas.*

Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll as follows, Commissioner Fanning answered present, Commissioner Meier answered present and Chairman Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said board-meeting minutes from the April 20 meeting need approval from the board. Commissioner Meier made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-none

Chr. Zeller said that a County Resolution of support for the downstate small business stabilization is the next item on the agenda. Chr. Zeller said that Dusty Douglas is present and would explain this for the board. Mr. Douglas said that this program started with six applicants, but only finished with one applicant seeing the process through for one reason or another. The applicant that did submit their application is Littleton Storm and Timber Services. There was discussion. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Zeller said, is the approval of the County Fair House Resolution. Mr. Douglas said that this resolution is very straightforward with current legislation and verbiage in it. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda for approval is the Devnet renewal contract. This contract is a five-year contract that is utilized by the Assessor’s office, County Clerk’s office and the Treasurer’s office, Treasurer Geirnaeirt said. There was discussion. Commissioner Fanning made a motion to approve the contract as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Zeller said that he would like to once again thank everyone for doing his or her part under the COVID-19 Pandemic.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

Due to current conditions we are making call in access available.
Dial-in numbers available
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AGENDA
BOARD MEETING
APRIL 20, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of April 6, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Resolution to Purchase a Wheel Loader for the Morgan County Highway Department
d) Resolution to Purchase a Compact Track Loader for the Morgan County Highway Department
e) Resolution to Waive Interest Penalties on 1st Installment for Property Tax
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
APRIL 20, 2020

*The Morgan County Board of Commissioners held a meeting on Monday April 20, 2020 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the Commissioner’s office is Chairman Bradley A. Zeller, Treasurer Jenny Geirnaeirt and County Clerk Jill S. Waggener.*

Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered present, Commissioner Meier answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the board meeting minutes from the April 6 are the next item for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Financial Reports-none

Chr. Zeller said that bills for $90,081.60 need approval from the board for payment. There was discussion. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call for the approval of payment of bills as follows, Commissioner Fanning answered “AYE”, Commissioner Meier answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYE’S” had approved the payment of bills in the stated amount.

Chr. Zeller said that the verifiable payroll for signing on Wednesday the 29 and distribution on Thursday the 30 is the next item for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call for the verifiable payroll. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”, Commissioner Meier answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYE’S” had approved the verifiable payroll.

Chr. Zeller said that a resolution for the purchase of a wheel loader for the Morgan County Highway Department is the next item on the agenda and Matt Coultas is on the phone and would explain this for them. Mr. Coultas said that this was discussed before the budget process last summer. There was discussion. Chr. Zeller said that this would be purchased from Martin Equipment, Springfield, Illinois for $163,978.00. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”, Commissioner Meier answered “AYE” and Chr. Zeller answered “AYE”. Clk Waggener informed the Chr. that the “AYE’S” had approve the resolution for the wheel loader.

Chr. Zeller said that a resolution for the purchase of a compact track loader for the Morgan County Highway Department is the next item on the agenda and Matt Coultas will explain this. Mr. Coultas said that this also was discussed last summer. There was discussion. Chr. Zeller said that this equipment would be purchased from Caterpillar in Springfield, Illinois for $97,379.00. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered “AYE”, Commissioner Meier answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the resolution for the compact track loader had been approved by the “AYE’S”.

Chr. Zeller said that a resolution to waive interest penalties on the first installment of property taxes is the next item on the agenda. Treasurer Geirnaeirt said that due dates for property taxes are June 10 and September 10. Treasurer Geirnaeirt said that this resolution hopefully would ease the burden of those that have lost income due to the pandemic, and by waiving, the penalties will let them have a little more time to get their taxes paid. Treasurer Geirnaeirt said that 1st and 2nd installment must be paid by September 10 in order to avoid the penalties at that time, which would be reactive to the first due date if not paid by September 10. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Zeller said he wanted to thank everyone who joined this morning and for continuing the “Stay At Home Policy” and hoped everyone was staying healthy.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.

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AGENDA
BOARD MEETING
APRIL 6, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of March 9, 2020 Meeting Minutes
5. Consideration and Approval of March 23, 2020 Meeting Minutes
6. Public Comment
7. Committee Reports
8. Staff and Consultant Reports, including Finance Report
9. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Re-appointment of Rex Brockhouse, Alan Kircher, and Ron Surratt to the Concord Cemetery Board for three-year terms
10. Other Business
11. Closed Meeting Session (only if needed)
12. Chairman’s Remarks
13. Adjournment

MORGAN COUNTY BOARD MEETING
APRIL 6, 2020

*The Morgan County Board of Commissioners held a meeting April 6, 2020. Chr. Zeller said that the meeting is being held this morning via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the office is Chr. Zeller and County Clk. Waggener.*

The Morgan County Board of Commissioners held a meeting on Monday April 6, 2020 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Commissioner Fanning answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the minutes from the March 9 board meeting. Commissioner Fanning made a motion to approve the March 9 minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said the minutes from the March 23 board minutes need approval from the board as well. Commissioner Meier made a motion to approve the March 23 board minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Reports-Treasurer Geirnaiert said that she had forwarded the February finance report, had nothing to point out and would ask the board for their approval. Commissioner Fanning made a motion to approve the treasurer’s report as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills for $84,449.53 need approval for payment from the board. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. Chr. Zeller asked Clk. Waggener to conduct a roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier voted “AYE”, Commissioner Fanning voted “AYE” and Chr. Zeller voted “AYE”. Clk. Waggener informed the Chr. that the “AYE” votes approved the payment of bills. The motion is approved.

Chr. Zeller said that the verifiable payroll for singing on the 13 and distributing on the 15. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier voted “AYE”, Commissioner Fanning voted “AYE” and Chr. Zeller voted “AYE”. Clk. Waggener informed the Chr. that the “AYE” votes have approve the motion for verifiable payroll.

Chr. Zeller said that the board had received a letter asking for the re-appointment of Rex Brockhouse, Alan Kircher and Ron Surratt to the Concord Cemetery board for a 3-year term. There was discussion.
Commissioner Meier made a motion to approve the re-appointment as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Zeller said he would like to thank everyone for their cooperation and respect for social distancing during these uncertain times. Chr. Zeller said he hopes that soon things would be back to normal, as we will know it.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.