Archive | 2021 County Commission Meeting Minutes

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AGENDA
BOARD MEETING
MARCH 22, 2021
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of March 8, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Appointment of Rosemary Grace as a Commissioner of the Morgan County Housing Authority and Morgan County Civic Services, term ending August 31, 2022
d) Re-appointment of Patrick Bonjean to the Alexander Water District term May 1, 2021-May 1, 2026
e) Resolution Establishing the Compensation of the Highway Commissioners and District Clerks
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
March 22, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 22, 2021 at 9 am. Chr. Fanning asked Clk. Waggener to conduct roll call. Clk. Waggener asked for roll call as follows, Commissioner Zeller answered “Present” and Chr. Fanning answered “Present”. It was noted that Commissioner Meier is out of the office today. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the agenda for today’s meeting is the first order of business. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that approval of the minutes from the March 8, 2021 meeting need approval from the board. Commissioner Zeller made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Public Comment-none

Committee Report-none

Staff and Consultant Reports, including Finance Report-Clk. Waggener said that her office is still early voting and prepping for the April 6 Consolidated Election and also that Precinct 8 has been moved from Turner Apartments to The Crossing which is just located to the South of Turner Apartments.
Treasurer Mitchell said that all accounts are in balance.

Chr. Fanning said that bills of $87,819.30 need approval from the board for payment. There was some discussion. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the payment of bills in the stated amount as follows, Commissioner Zeller answered “AYE”, and Chr. Fanning answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that the verifiable payroll for signing on March 29 and distribution on March 30 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the verifiable payroll as follows, Commissioner Zeller answered “AYE” and Chr. Fanning answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that an appointment of Rosemary Grace as a Commissioner of the Morgan County Housing Authority and Morgan County Civic Services is the next item needing approval. There was discussion. Commissioner Zeller made a motion to approve the appointment of Rosemary Grace as discussed. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that the board has a re-appointment of Patrick Bonjean to the Alexander Water District for approval. There was discussion. Commissioner Zeller made a motion to approve the re-appointment of Patrick Bonjean as discussed. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said a resolution establishing the Compensation of the Highway Commissioners and Districts Clerks is the next item on the agenda. Chr. Fanning said that this resolution is done every four years. There was discussion. Commissioner Zeller made a motion to approve the resolution for the compensation of the highway commissioners and district clerks as discussed. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the compensation of the highway commissioners and the district clerks as follows, Commissioner Zeller answered “AYE” and Chr. Fanning answered “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)

Chairman’s Remarks-none

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed and the meeting stands adjourned.

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AGENDA
BOARD MEETING
MARCH 8, 2021
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of February 22, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Appointment of Heidi Werries to the Meredosia-Bluffs Rescue Squad District’s Board of Trustees, term ending December 2024
d) One Day Liquor License for Hamilton’s Catering for March 13, 2021
e) Resolution to Purchase New Equipment for the Morgan County Highway Department
f) FY 2020 Audit
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
March 8, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 8, 2021 at 9 am. Present were Chairman Ginny Fanning, Commissioner Bradley A. Zeller (via telephone call) and Commissioner Bill Meier.

Chr. Fanning asked Deputy Jokisch to conduct the roll call. Deputy Clerk asked for roll call as follows, Chr. Fanning answered “Present”, Commissioner Zeller answered “Present”, and Commissioner Meier answered “Present”. Deputy Clk. Jokisch informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the approval of the agenda is the first order of business. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that the minutes from the February 22 board meeting is next on the agenda for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion has approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Reports-Deputy Clk. Jokisch said that the County Clerk’s office is prepping for the April 6 Consolidated Election.

Chr. Fanning said that bills for $25,950.35 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Deputy Clk. Jokisch asked for roll call for the payment of bills as follows, Commissioner Meier answered “AYE”, Commissioner Zeller answered “AYE” and Chr. Fanning answered “AYE”. Deputy Clk. Jokisch informed the Chr. that the motion has passed.

Chr. Fanning said that the verifiable payroll for signing on the 12 and distribution on the 15 of March also needs approval from the board. Commissioner Meier made a motion to approve the verifiable payroll for the stated dates. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Deputy Clk. Jokisch asked for roll for the verifiable payroll as follows, Commissioner Meier answered “AYE”, Commissioner Zeller answered “AYE” and Chr. Fanning answered “AYE”. Deputy Clk. Jokisch informed the Chr. that the motion has passed.

Chr. Fanning said that an appointment of Heidi Werries to the Meredosia-Bluffs Rescue Squad District Board of Trustees is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the appointment of Heidi Werries as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion has passed.
Chr. Fanning said that a one-day liquor license application for March 13, 2021 from Hamilton’s catering is next for approval from the board. Chr. Fanning said that all the appropriate paperwork is present and in order and would ask for a motion to approve. Commissioner Zeller made a motion to approve the one-day liquor license application from Hamilton’s Catering for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that a resolution to purchase new equipment for the County Highway Department is next on the agenda and Matt Coultas is present and would explain for them. There was discussion. Commissioner Meier made a motion to approve the purchase of the equipment for the highway department as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Deputy Clk. Jokisch asked for roll call for the purchase of the equipment for the highway department as follows, Commissioner Meier answered “AYE”, Commissioner Zeller answered “AYE” and Chr. Fanning answered “AYE”. Deputy Clk. Jokisch informed the Chr. that the motion has passed.

Chr. Fanning said that the Audit for FY 2020 is next on the agenda and Adam Withee is present and would explain this for the board. There was discussion. Commissioner Meier made a motion to approve the Audit FY 2020. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Deputy Clk. Jokisch asked for roll call for the Audit FY 2020 as presented as follows, Commissioner Meier answered “AYE”, Commissioner Zeller answered “AYE” and Chr. Fanning answered “AYE”. Deputy Clk. Jokisch informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)

Chairman’s Remarks-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion has passed and the meeting stands adjourned.

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AGENDA
BOARD MEETING
FEBRUARY 22, 2021
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of February 8, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Engineering Agreement for Resurfacing of the Concord-Arenzville Road
d) Engineering Agreement for Resurfacing of Main Street in Woodson
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

Morgan County Board Meeting
February 22, 2021

The Morgan County Board of Commissioners met in the Commissioner’s Office on Monday February 22, 2021 at 9 am. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Chr. Fanning answered present. * Noted that Commissioner Zeller is out of the office today.* Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that the minutes from the February 8, 2021 board meeting need approval from the board. Commissioner Meier made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Reports-Clk. Waggener wanted to remind everyone that early voting is taking place in her office and the Primary for Jacksonville precincts only will be February 23.
Matt Coultas said that bidding documents would be dropped off into his office for the County and Road Districts 2021 MFT.

Chr. Fanning said that bills of $76,124.39 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the payment of bills in the stated amount as follows, Commissioner Meier voted “AYE”, Chr. Fanning voted “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that verifiable payroll for signing on February 25 and distributed on February 26 is the next item for approval from the board. Commissioner Meier made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for verifiable for the stated dates as follows, Commissioner Meier voted “AYE”, and Chr. Fanning voted “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that an engineering agreement is next on the agenda and Mr. Coultas would explain. Mr. Coultas said this agreement is with Hutchison Engineering for a resurfacing project on the Concord-Arenzville Road. There was discussion. Commissioner Meier made a motion to approve the engineering agreement as discussed. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call to approve the engineering agreement as discussed as follows, Commissioner Meier voted “AYE”, Chr. Fanning voted “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that another engineering agreement with Hutchison Engineering is on the agenda for approval and Matt Coultas would explain. Mr. Coultas said that this project is for the resurfacing of Main Street in Woodson. Mr. Coultas said that both of these projects are part of the Rebuild Illinois project and he hoped both projects would be completed this summer. There was discussion. Commissioner Meier made a motion to approve the agreement as discussed. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the engineering agreement as discussed as follows, Commissioner Meier voted “AYE”, and Chr. Fanning voted “AYE”. Clk. Waggener informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Fanning, on behalf of the board, would like to thank the Morgan County Health Department for a job well done, that is still in the process, on getting residents in the County vaccinated.

Commissioner Meier made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed and the meeting stands adjourned.

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AGENDA
BOARD MEETING
FEBRUARY 8, 2021
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of January 25, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Purchase of Sheriff Patrol Vehicle
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETIING
FEBRUARY 8, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday February 8, 2021 at 9 am. Chr. Fanning asked for roll call. Clk. Waggener conducted the roll call as follows, Commissioner Zeller answered “present” and Chr. Fanning answered “present”. Commissioner Meier is absent due to health issues. Clk. Waggener informed the Chr. a quorum is present and the meeting could continue.

Chr. Fanning said that the approval of the agenda is the first order of business. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that the board meeting minutes from January 25 need approval from the board. Commissioner Zeller made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-Clk. Waggener said that her office is early voting for the February 23 primary.

Chr. Fanning said bills for $52,639.52 need approval from the board for payment. There was discussion. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the payment of bills in the stated amount as follows, Commissioner Zeller answered “YES”, and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that verifiable payroll for the signing on February 10 and distribution on February 11 is the next order of business. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call as follows for the verifiable payroll, Commissioner Zeller answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said the purchase of a patrol vehicle for the Sheriff Department is next on the agenda and the Sheriff is present to explain. There was discussion. Commissioner Zeller made a motion to approve the purchase of the patrol vehicle as explained for the Sheriff’s Department. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the purchase of the patrol car as follows, Commissioner Zeller answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Fanning said that the Courthouse will be closed on Friday February 12 for Lincoln’s Birthday and then again on February 15 for President’s Day.
Chr. Fanning said she would also like to thank the Health Department on a job well done.

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed and the meeting stands adjourned.

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AGENDA
BOARD MEETING
JANUARY 25, 2021
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of January 11, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
January 25, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 25, 2021 at 9 am. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Zeller answered “present” and Chr. Fanning answered “present”. Commissioner Meier is out due to health issues. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that the board had in hand the minutes from the January 11 meeting and these needed approval by the board. Commissioner Zeller made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-Clk. Waggener said that her office is holding early voting for the primary on February 23. This primary is only for Jacksonville precincts 1-18 and only for the mayor’s race.

Chr. Fanning said that bills for $87,289.93 need approval from the board for payment. There was discussion. Commissioner Zeller made a motion to pay the bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the approval of payment of bills in the stated amount as follows, Commissioner answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that verifiable payroll for signing on January 28 and distributing on January 29 is the next item for approval from the board. Commissioner Zeller made a motion to approve the verifiable for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the approval of the verifiable payroll as stated as follows, Commissioner Zeller answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-none

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “AYE”. The motion has passed and the meeting stands adjourned.