June 26, 2017 Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 26 at 9 am. Chairman Fanning asked County Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk. Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the board minutes from June 19 need approval from the board. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the bills for $65,832.67 are the next items needing approval for payment. Commissioner Meier made a motion to approve the payments of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the verifiable payroll for the August 30 payroll is the next item for approval. Commissioner Zeller made a motion to approve the verifiable payroll for the date stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said awarding of the weatherization material bids was next on the agenda and asked Mr. Douglas to elaborate on this. Mr. Douglass said that the bids received were put into spreadsheets that have been distributed to the board. There was discussion. Commissioner Meier made a motion to approve the bids. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of a culvert replacement is the next item on the agenda. Chr. Fanning said that the road commissioner of district 11 is asking for 50% assistance from the county for replacing a culvert on Sheriffs Road in road district 11. There was discussion. Commissioner Zeller made a motion to approve the request as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of bid documents for local agency traffic sign upgrade is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the upgrade as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of establishment and posting of speed limit policy is the next item on the agenda Chr. Fanning said. Mr. Coultas said that according to the Illinois vehicle code it states that there are statutory speed limits in rural and urban areas. Mr. Coultas said that under the Illinois Highway Code that a county board may establish maximum speed limits on county highways, township roads and district roads except those under the jurisdiction of the Illinois Department of Transportation. There was discussion. Commissioner Zeller made a motion to approve the speed limit policy as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an approval of ordinance for altered speed zone on Minor Drive is the next item on the agenda. Mr. Coultas and the board discussed this. Commissioner Meier made a motion to approve the ordinance as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an ordinance establishing the reimbursement of all travel, meal and lodging expenses of officers and employees is the next item for approval. Chr. Fanning said that the local government travel expense control act requires all non-home rule public agencies, including counties to regulate by ordinance or resolution the reimbursement of all travel, meals and lodging expenses. There was discussion. Commissioner Zeller made a motion to approve the ordinance as presented and discussed. Commissioner Meier seconded the motion. Al voted “AYE”. The motion is approved.

Chr. Fanning said that the awarding and notice to proceed for the animal control facility is the next item needing approval. There was discussion. Chr. Fanning said that Trotter General Contracting Inc. from Macomb, Illinois was the winning bid. Commissioner Meier made a motion to approve the contract and notice to proceed as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.