June 27, 2011 Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on June 27, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that under Communications the Supervisor of Assessments will be discussing the recent flooding. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the June 13, 2011 board meeting is the next item on the agenda for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Approval of the Treasurers report is the next item on the agenda, Chr. Zeller said, and the Treasurer is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out. Commissioner Rawlings made a motion to approve the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $64,309.89 are the next item needing approval. Commissioner Rawlings made a motion to approve the payment of bills in the stated amount . Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for June 30, 2011 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an ordinance setting new fees for Marriage and Civil Union licenses is the next item on the agenda. There was discussion. Chr. Zeller stated that the new fee for both licenses will be $55.00. Commissioner Meier made a motion to approve the new fee of $55.00 for Marriage and Civil Union Licenses as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Re-appointments to the West Central Mass Transit District Board are the next item on the agenda, Chr. Zeller said. Chr. Zeller said that the re-appointments are for Mr. Larry Whewell and Ms. Pamela Harrison. Commissioner Rawlings made a motion to approve the re-appointments as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the awarding of bids for the Airport Road culvert replacement is the next item on the agenda and that Calvin Hance will explain this. Mr. Hance said that on June 17, 2011 bids were opened in his office and had received 3. The low bid for this project is from HK Anders Jacksonville, Illinois. Mr. Hance said he would recommend to the board the low bid for this project. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that Dusty Douglas and Kelly Hall were present and would explain why they are here. Mr. Douglas said that Kelly Hall representing the City of Jacksonville had a check for Morgan County (the City of Jacksonville’s 3rd installment) for the GIS system. Mr. Hall said that he did have a check in the amount of $10,000 for the County and wanted to thank them on behalf of the City of Jacksonville. There was discussion.

Reports of Departments–Ms. Hornbeek said that she wanted to remind everyone that this Friday July 1, 2011 is the due date for the 1st installment of real estate property taxes.

Allen Vogt, Supervisor of Assessments, said that he was in position of a Disaster Declaration from the Federal Government that they would be pro active for the recent flooding that the County of Morgan and City of Jacksonville have been enduring. Mr. Vogt said that he would be putting an article in the paper and possibly on the radio about this program. This program will be for the 2011 real estate property taxes due in 2012, Mr. Vogt said. There was discussion.

Mr. Hance said that his department has been busy cleaning up areas and checking bridges within the county from the recent flooding and storms.

Mr. Douglas said that they had received the contracts for the air conditioning project for the second floor of the Courthouse and that Asst.States Attorney Bonjean is in the process of reviewing those contracts from Neff Colvin now.

Communications–Commissioner Rawlings said that Ameren had notified the County and City that they would be starting the tree trimming or vegetation control project very soon.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.