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AGENDA
BOARD MEETING
MAY 26, 2020
9:00 AM
1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of May 11, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Annual Computer Information Concepts Software Contract
d) Resolution for Meredosia Tax Increment District Distribution of Funds
e) Resolution Setting Salaries for Elected Officials: Commissioner #2, Circuit Clerk, and Coroner
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment
MORGAN COUNTY BOARD MEETING
TUESDAY MAY 26, 2020
(MONDAY MAY 25, LEGAL HOLIDAY)
*The Morgan County Board of Commissioners held a meeting on Tuesday May 26 at 9 am. Chr. Zeller said that this meeting is held via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the Commissioner’s office is Chr. Bradley A. Zeller, County Clerk Jill S. Waggener, Morgan County Regional Planner Dusty Douglas, and Circuit Clerk Amy Sipes.*
Chr. Zeller asked Clk. Waggener to conduct the roll call for today’s meeting. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Commissioner Fanning answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.
Chr. Zeller said the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Zeller said that board minutes from May 11, 2020 are next on the agenda for approval from the board. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Committee Reports-none
Staff and Consultant Reports, including finance report-Dusty Douglas read a letter addressed to the board concerning the Lincoln Land Wind LLC Site Permit Application as of 2/18/2020. (See attachment)
There was discussion.
Chr. Zeller said bills for $52,569.32 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “Present”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” passed the motion.
Chr. Zeller said that verifiable payroll for signing on the 28 and distributing on the 29 is the next item for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” passed the motion.
Chr. Zeller said that the next item for approval from the board is the CIC Concept Software Contract. Chr. Zeller said this is an annual contract for the financial software. There was some discussion. Commissioner Meier made a motion to approve the CIC concept software contract as discussed. Commissioner Fanning seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” passed the motion.
Chr. Zeller said that the next item on the agenda is a resolution for the Meredosia Tax Increment District distribution of funds. Chr. Zeller said that this district has funds left in reserve and the Village of Meredosia has to use them by July 13, 2021. Chr. Zeller said that the County Board would need to sign off on this. There was discussion. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.
Chr. Zeller said that the next item on the agenda is a resolution setting the Circuit Clerk, Coroner and Commissioner #2 salary. Chr. Zeller said that this resolution has to be approved 180 days prior to these offices being sworn in. Chr. Zeller said that the raise for the Circuit Clerk and Coroner would be a 2% raise and the Commissioner’s is frozen. Circuit Clerk Amy Sipes said that she felt a 2% raise for her is not fair. Chr. Zeller said that these discussions setting elected official raises do not come lightly to the board. Commissioner Meier said that the board does the best they can do and Commissioner Fanning said that a 2% cost of living raise is the best the board can do. There was discussion. Commissioner Fanning made a motion to approve the resolution setting salaries as presented. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYE” votes have passed the resolution.
Other Business-none
Closed Meeting Session 9only if needed)-none
Chairman’s Remarks-Chr. Zeller again said he would like to thank everyone in the community for continuing social distancing. Chr. Zeller said June 1 would bring changes to the Courthouse as well as the community. Chr. Zeller said that there will be new procedures to follow and with everyone’s cooperation would be a smooth transition.
Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting stands adjourned.
May 19, 2020
Morgan County Board of Commissioners
300 West State
Jacksonville, IL 62650
RE: Lincoln Land Wind LLC Site Permit Application of 2/18/20
Dear Sirs and Madam:
As you are aware, it is my responsibility to conduct a preliminary investigation and review applications for completeness pursuant to the terms of the Morgan County WECS Ordinance. Further, I am to issue a written report to the County Board. Please allow this correspondence to serve as that report as I have completed this preliminary investigation and deem the submittal complete.
Upon this investigation and subsequent report, I am to schedule a Plans Commission / Board of Appeals meeting. With the ongoing pandemic, I will consult further with you and the applicant and boards to determine a reasonable date that works best for the public and everyone involved.
I have two consultants that I need to discuss with you that I would like to get under contract for our continued review in preparation for the forthcoming meeting. I will follow your lead as to when to bring them to the Board’s attention.
If you should have any questions, please contact me.
Sincerely,
Dusty Douglas
Director