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Dial-in number: 1-701-802-5482
Access code: 166442
AGENDA
BOARD MEETING
OCTOBER 23, 2023
9:00 AM
1. Call to Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of October 10, 2023 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Construction Contract with County Contractors Inc. for removal and replacement of SN 069-3088 along Arnold Road in Road District #8. (TBP and RBI Funds)
d) Construction Contract with Yamnitz and Associates for removal and replacement of SN 069-3115 along Johnson Road in Road District #1. (TBP and RBI Funds)
e) Engineering Agreement for Road District #1 to design replacement structure for SN 069-3014 on Wheeler Road. (TBP and RBI Funds)
f) Engineering Agreement for Road District #1 to design replacement structure for SN 069-3202 on Arcadia Road. (TBP and RBI Funds)
g) Engineering Agreement for Road District #8 to design replacement structure for SN 069-3173 on Woods Lane. (TBP and RBI Funds)
h) Engineering Agreement for Road District #8 to design replacement structure for SN 069-3176 on Stevenson Road. (TBP and RBI Funds)
i) Phase III Engineering Agreement with Road District #6 to perform Construction oversite for multiple culvert replacements. (RBI Funds)
j) Phase III Engineering Agreement with Road District #9 to perform Construction oversite for multiple culvert replacements. (RBI Funds)
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment
MORGAN COUNTY BOARD MEETING
OCTOBER 23, 2023
The Morgan County Board of Commissioners met in the Commissioner’s office on Monday, October 23, 2023 at 9 am. Chr. Fanning asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Wankel answered “present”, Commissioner Zeller answered “present” and Chr. Fanning answered “present”. Clk. Waggener informed the Chr. a quorum is present and the meeting may continue.
Chr. Fanning said the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Wankel seconded the motion. All voted “aye”. The motion has passed.
Chr. Fanning said minutes from the October 10 board meeting need approval from the board. Commissioner Wankel made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “aye”. The motion has passed.
Public Comment-none
Committee Reports-none
Staff and Consultant Reports-Matthew Coultas said the Murrayville Road paving project will be done today.
Chr. Fanning said bills for $59,079.95 need approval from the board for payment. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Wankel seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the payment of bills in the stated amount as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Chr. Fanning said verifiable payroll for signing on the 27 and distribution on the 30 of October is the next item on the agenda. Commissioner Wankel made a motion to approve the verifiable payroll for the stated dates. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the verifiable payroll as stated as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Chr. Fanning said the next several items will be explained by Matt Coultas and turned the floor over. Mr. Coultas said a construction contract for removal and replacement of SN 069-3088 in road district #8 (Arnold Road) needs to be approved by the board. There is discussion. Commissioner Zeller made a motion to approve the construction contract for road district #8 as discussed. Commissioner Wankel seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the construction contract in road district #8 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Mr. Coultas said the next construction contract is for removal and replacement for SN 069-3115 in road district #1 (Johnson Road). There is discussion. Commissioner Wankel made a motion to approve the construction contract for road district #1 as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the construction contract for road district #8 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Mr. Coultas said an engineering agreement for SN069-3014 in road district #1(Wheeler Road) is the next contract for approval and there is discussion. Commissioner Zeller made a motion to approve the engineering agreement as discussed for road district #1. Commissioner Wankel seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll for the engineering agreement for road district #1 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr, the motion has passed.
Mr. Coultas said another engineering agreement for SN069-3202 road district #1 (Arcadia Road) needs the board to sign. There is discussion. Commissioner Wankel made a motion to approve the engineering agreement as discussed for road district #1. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the engineering agreement for road district #1 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Mr. Coultas said an engineering agreement for SN069-3173 road district #8 (Woods Lane) needs approval. There is discussion. Commissioner Zeller made a motion to approve the engineering agreement for road district #8 as discussed. Commissioner Wankel seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the engineering agreement for road district #8 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Mr. Coultas said another engineering agreement for SN069-3176 (Stevenson Road) road district #8 needs signatures from the board. There is discussion. Commissioner Wankel made a motion to approve the engineering agreement for road district #8 as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the engineering agreement road district #8 as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Mr. Coultas said engineering agreement to replace culverts in road district #6 is the next agreement for signatures. There is discussion. Commissioner Zeller made a motion to approve the engineering agreement as discussed for road district #6. Commissioner Wankel seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the engineering agreement for road district #6 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Mr. Coultas said the last engineering agreement is for culvert replacements in road district #9. There is discussion. Commissioner Wankel made a motion to approve the engineering agreement for road district #9 as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the engineering agreement for road district #9 as discussed as follows, Commissioner Wankel answered “aye”, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. the motion has passed.
Other-none
Closed Meeting Session (only if needed)-none
Chairman’s Remarks-none
Commissioner Zeller made a motion to adjourn the meeting. Commissioner Wankel seconded the motion. All voted “aye”. The motion has passed and the meeting stands adjourned.