Morgan County, IL

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 28, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings said that he would like to make an amendment to the agenda under 5 business, letter h. Commissioner Rawlings said that he would like to add a tax sale date of conveyance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of the minutes from March 14, 2011. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the Treasurers report and that the Treasurer is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out unless they had questions. Commissioner Rawlings made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $55,056.57 are the next item needing approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the March 30, 2011 payroll is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated period. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that Renee Tearney who represents the City of Jacksonville for the downtown celebration May 21-22 is present and will explain a little of this for everyone. Ms. Tearney said that this celebration is all privately funded and all workers are volunteers. The parade on May 21, Ms. Tearney said, will kick off the weekend. There was discussion. Chr. Zeller and the Commissioners thanked Ms. Tearney for her time.

Chr. Zeller said that the next fourn items on the agenda concern maintenance and engineering agreements and Mr. Hance is present and will explain these. Mr. Hance said that this is an annual resolution for the MFT maintenance appropriations. There was discussion. Mr. Hance said he would recommend the low bidder. Commissioner Meier made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that the next resolution is for the road district MFT maintenance materials. Mr. Hance said that he would again recommend the low bidder. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that this agreement is for the Chairman of the Board to enter into with Benton & Assoc. Engineering for the study and recommendation work on a bridge on Lynnville Lane. There was discussion. Commissioner Meier made a motion for the Chairman to enter into this agreement. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that this is also is an engineering agreement with Benton & Assoc. Engineering for the study and recommendation for a drainage culvert in Road District #4. There was discussion. Commissioner Rawlings made a motion to approve the Chairman to enter into this agreement. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the Treasurer had a tax deed and would explain this for us. Ms. Hornbeek said that she was in possession of a tax deed that the County had due to delinquent taxes and an individual had purchased this property. Ms. Hornbeek said that she would now need to execute a tax deed for this sale. Commissioner Rawlings made a motion for the Treasurer to execute the said tax deed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Morgan County Clerk Jill Waggener said that her office had received a grant and would be using a portion of that to replace all voted i.d. cards in the county.

Ms. Hornbeek Morgan County Treasurer said that the Mobile Home Tax bills are mailed out and will be due June 3, 2011.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

March 21, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 14, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Rawlings said that he would like to amend the agenda, under business he would like to add item F–approval of the reappointments to E911 Board and with that addition would make a motion to approve the agenda. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the February 22, 2011 meeting is the next item for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The bills in the amount of $111,569.46 are the next item on the agenda needing approval, Chr. Zeller said. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the payroll for March 15, 2011 in the amount of $256,773.82 is the next item for approval. Commissioner Rawlings made a motion to approve the March 15, 2011 payroll in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of an appointment to the Coon Run Drainage District. Chr. Zeller said that this is a reappointment of Brian Rolf for a three year term. Commissioner Meier made a motion to reappoint Brian Rolf as read. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the resignation of the Regional Superintendent of Schools Mr. Stephen Breese. Chr. Zeller said that it has been a pleasure working with Mr. Breese and on behalf of the board wanted to thank him for his years of service and wish him well on his retirement from the county. Commissioner Meier made a motion to approve the resignation of Mr. Breese. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said is the appointment of Jeff Stephens as the Regional Superintendent of Schools. Chr. Zeller sais that the appointment has been signed and approved by the County Chairman of the four county boards that this appointment involves. There was some discussion. Commissioner Meier made a motion to approve the appointment of Jeff Stephens as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution appointment members to the E911 board is the next item on the agenda. These re-appointments are as follows Chr. Zeller said, and they are Richard Evans, Henry Rosenberger, Jeanne Curry, Rick Kluge, and Roxy Werries for a term of 3 years. Commissioner Meier made a motion to approve the reappointments as read. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Ms. Waggener, Morgan County Clerk, said that the Clerk’s office is now Grace Period Registering and Voting, Early Voting and Absentee Voting. There was some discussion.

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

March 7, 2011 No Meeting

February 28, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday February 22, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the February 7, 2011 meeting is the next item for approval. Commissioner Rawlings made a motion to approve as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Zeller said, is the approval of the Treasurer’s January report. Chr. Zeller said that the Treasurer was not present and would entertain a motion to approve the report as presented. Commissioner Meier made a motion to approve the Treasurer’s report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $55,919.13 along with the election judge payment for today’s election of $3,575 is the next item for approval. Commissioner Rawlings made a motion to approve the bills and election judge payment as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for February 28 is the next item on the agenda, Chr. Zeller said. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said the next item on the agenda is the reappointment of Norman Dufelmeier, Alan Kircher and Ron Surratt to the Concord Cemetery Board of Trustees for a term of three years. Commissioner Rawlings made a motion to approve the reappointments as read. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none.

Communications–Commissioner Rawlings said that today at 10 am there would be a pre bid meeting for contractors for the work to the 2nd story courthouse windows, courtroom roof and ac units. On Friday March 14, 2011 at 3 pm these bids will be opened, Commissioner Rawlings said.

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

February 14, 2011 No Meeting.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday February 7, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of minutes from the January 24, 2011 board meeting. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $51,899.72 are the next items needing approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for February 15, 2011 is the next item needing approval. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a tax sale resolution is the next item on the agenda and that the Treasurer is present and will explain this. Ms. Hornbeek said that this is a resolution from the county tax agent Joseph Meyer to Corn Belt Wireless, Inc. There was discussion. Commissioner Meier made a motion to approve this resolution as explained by the Treasurer. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an agreement with IDOT for federal funding to replace a bridge over Henry Creek on the Woodson-Winchester Road is the next item and that Calvin Hance is present and would explain this for them. Mr. Hance said that this agreement requires the signature of the Board Chairman to begin the project. There was discussion. Commissioner Rawlings made a motion for the Chairman of the Board to enter into this agreement. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Jill Waggener, Morgan County Clerk, said that the Clerk’s office will be open on Saturday February 19 from 8:30 – 1:00 and on Monday February 21 from 8:30 – 4:30 for the sole purpose of absentee voting.

Commissioner Rawlings said that the Courthouse will be closed February 11, 2011 this Friday in observance of Lincoln’s birthday.

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

January 31, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 24, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings said that the Treasurer’s report needed to be added to the agenda and with that notation would make a motion to approve the agenda. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from January 10, 2011 meeting is the next item needing approval. Chr. Zeller said that a change to the wording of the reimbursement of the Public Defender’s salary needed to be made. The wording should state the county is reimbursed 40% of the 67%, Chr. Zeller said. Commissioner Rawlings made a motion to approve the minutes as written with the new wording on these minutes. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The Treasurers report will be the next item on the agenda for approval, Chr. Zeller said and the Treasurer is present and will explain this for us. Ms. Hornbeek said that 2 new funds have been added and they are an Energy Efficiency Community funding grant and a Coroner Fund. There was some discussion on these new funds and on the Money Market funds. Commissioner Rawlings made a motion to approve the Treasurer’s report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $63,447.95 are the next item for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the January 28, 2011 payroll is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the FY 2010 audit is the next item on the agenda and that John Eyth is present and would explain this for them. Mr. Eyth said that page 7 shows the breakdown of all government funds. Mr. Eyth said that the General Fund revenue was $6,389,352 and total expenditures were $5,763,683. There was discussion as the explanation/breakdown of the audit was given by Mr. Eyth.

Commissioner Rawlings made a motion to approve the FY 2010 Audit as presented. Commissionee Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Connie Molohon, representing the Morgan County Clerk’s office, reported that the Clerk’s office would be open until 5 pm on Tuesday January 25, 2011 for the sole purpose of voter registration, name and address changes.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.