Purpose Of Policy
This policy addresses the following privacy and security practices during your visit to the County’s website:
What we automatically collect online
Why we collect information
How private information will be used
Choices on how we use the information you provide
Information practices for children
Cookies or other tracking devices
What security measures have been implemented
What is being monitored
Methods of securing your information
Your rights under the Privacy Act of 1974
This Privacy & Security Policy explains our online information practices only and does not apply to non-county websites that you are able to reach from this website. We encourage you to read those privacy policies to learn how they collect and use your information.
Scope
This policy facilitates xxx.morgancounty-il.com email domain name uniformity by including:
Alternatives to the policy
Costs
Domain name options for morgancounty-il.com
Email domain naming standard
Implementation and migration
Name registration process
Recommends periodic review
This standard applies to agencies/departments participating in the standard email domain naming conventions. Grandfathered agencies/departments are not governed by this policy, however all agencies/departments are encouraged to follow this standard.
What We Automatically Collect Online
We collect information about your visit that does not identify you personally. We can tell the computer, browser, and web service you are using. We also know the date, time, and pages you visit. Collecting this information helps us design the site to suit your needs.
In the event of a known security or virus threat, we may collect information on the web content you view.
Why We Collect Information
Our principal purpose for collecting personal information online is to provide you with what you need and want, address security and virus concerns, and to ease the use of our website.
We will only use your information for the purposes you intended, to address security or virus threats, or for the purposes required under the law. See “Choices on How We Use the Information You Provide” to learn more.
We collect information to:
Respond to your concerns
Reply to your “feedback comments”
Manage your access to restricted areas of the website
Monitor Website activity that is visited
Fulfill requests for reports and other similar information
Register you for a member account
How Private Information Will Be Used
We may share personally identifiable information you provide to us online with representatives within the County of Morgan’s Administration and related entities, other government agencies, or other named representatives as needed to speed your request or transaction. In a government-wide effort to combat security and virus threats, we may share some information we collect automatically, such as IP address, with other government agencies.
Also, the law may require us to share collected information with authorized law enforcement, homeland security, and national security activities. See the Privacy Act of 1974 below.
Choices On How We Use The Information You Provide
Throughout our website, we will let you know whether the information we ask you to provide is voluntary or required. By providing personally identifiable information, you grant us consent to use this information, but only for the primary reason you are giving it.
We will ask you to grant us consent before using your voluntarily provided information for any secondary purposes, other than those required under the law.
Information Practices For Children
We do not intentionally collect information from children under the age of 13. If in the future we choose to collect personal information from children, we will comply with the Children’s Online Privacy Protection Act (COPPA).
Cookies Or Other Tracking Devices
A “Cookie” is a small text file stored on your computer that makes it easy for you to move around a website without continually re-entering your name, password, preferences, for example. We only use “session†cookies on our website. This means we store the cookie on your computer only during your visit to our website.
After you turn off your computer or stop using the Internet, the cookie disappears with your personal information.
What Security Measures Have Been Implemented
Security measures have been integrated into the design, implementation, and day-to-day practices of the entire County operating environment as part of its continuing commitment to risk management.
The technical standards governing security are enforced by the County’s Executive Office Information Technology department. These standards are generally derived from Generally Accepted Security Principles and Practices for Securing Information Technology Systems, published by the National Institute of Standards and Technology, a division of the United States Department of Commerce.
What is Being Monitored
The County of Morgan provides this website and the information it contains as a public service. This system is monitored to ensure proper operation, to verify the functioning of applicable security features, and for comparable purposes. Anyone using this system expressly consents to such monitoring. Unauthorized attempts to modify any information stored on this system, to defeat or circumvent security features, or to utilize this system for other than its intended purposes are prohibited and may result in criminal prosecution.
Methods of Securing Your Information
Properly securing the information we collect online is a primary commitment. To help us do this, we take the following steps to:
Employ internal access controls to ensure the only people who see your information are those with a need to do so to perform their official duties
Train relevant personnel on our privacy and security measures to know requirements for compliance
Secure the areas where we hold hard copies of information we collect online
Perform regular backups of the information we collect online to insure against loss
Use technical controls to secure the information we collect online including but not limited to:
Secure Socket Layer (SSL)
Encryption
Firewalls
Password protections
We periodically test our security procedures to ensure personnel and technical compliance
We employ external access safeguards to identify and prevent unauthorized attempts of outsiders to hack into, or cause harm to, the information in our systems
Tampering with County of Morgan’s website is against the law. Depending on the offense, it is punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.
Your Rights Under The Privacy Act of 1974
The Privacy Act of 1974 protects the personal information the federal government keeps on you in systems of records (SOR) (information an agency controls recovered by name or other personal identifier). The Privacy Act regulates how the government can disclose, share, provide access to, and keep the personal information that it collects. The Privacy Act does not cover all information collected online. The Act’s major terms require agencies to:
Publish a Privacy Act Notice in the Federal Register explaining the existence, character, and uses of a new or revised SOR
Keep information about you accurate, relevant, timely, and complete to assure fairness in dealing with you
Allow you to, on request, access and review your information held in an SOR and request amendment of the information if you disagree with it.
Morgan collects information from you online that is subject to the Privacy Act (information kept in an SOR), we will provide a Privacy Act Statement specific to that collected information.This Privacy Act Statement tells you:
The authority for and the purpose and use of the information collected subject to the Privacy Act
Whether providing the information is voluntary or mandatory
The effects on you if you do not provide any or all requested information
General Disclaimer
Information presented on the Morgan County Website is collected, organized, and provided for the convenience of the user. The Morgan County attempts to keep such information accurate and up-to-date. However, due to the possibility of unauthorized modification of the data, transmission errors, HTML browser incompatibilities, changes made since the last update to the website, other problems associated with electronic communications or other operational problems the County cannot, and does not, warrant the authenticity or reliability of such information. The County is not liable for reliance on this information or for the consequences of reliance on any information contained on, or linked to, the County’s Website. With respect to documents and information on this Website, the County of Morgan, its employees and contractors hereby specifically disclaim any and all warranties, expressed or implied, including the warranties of merchantability and fitness for a particular purpose. The County of Morgan does not assume any legal liability for the accuracy, completeness, or usefulness of any information, product or process disclosed on the County Website. By the placement of information on the County Website, the County of Morgan does not make any representations concerning the user’s rights, if any, to further duplicate the information found thereon or that the use of such information would not infringe on any privately owned rights.
Links Disclaimer
In addition to providing information about county government and its agencies, departments, and functions, the County Website provides information about the county’s educational and recreational opportunities and other resource that may be convenient for users. To provide the latter, the County’s Website contains “links” to other Web or computer sites that are not owned, regularly reviewed or controlled by the County. The County of Morgan specifically disavows responsibility for the content, quality, accuracy, relevance, timeliness or completeness of any off-site materials referenced or linked through the county’s Website. By using the County’s Website, the user acknowledges and accepts that the County is not responsible for any materials stored on other Websites, nor is it liable for any inaccurate, defamatory, offensive or illegal materials found on other Websites, and that the risk of injury or damage from viewing, hearing, down-loading or storing such materials rests entirely with the user.
The County’s Website is not intended to function as a public forum. The provision of “links” is at the sole discretion of the County and is intended for the user’s convenience and not as an indication of the importance of other sites and is done at the sole discretion of the County. These links should not be construed as an indication of importance, endorsement or sponsorship of any external Websites, their content or their hosts or the products or services offered by their hosts. Users are responsible to determine, for themselves, which Web pages are part of the County Website and which are convenient links. Any question about this should be directed to “webmaster” through the home page.
Privacy Statement:
There is no reasonable expectation of privacy in the use of this public computer system. All County computer systems are subject to monitoring at all times to assure proper functioning of the systems, to provide security for the computer system’s operation and the information contained therein, to prevent unauthorized use, and to deter and investigate violations of law. Also, e-mail in general is not necessarily secure against interception and sending errors.
If a person sends the County e-mail that contains personally identifiable information, the County will use the information to respond to the user. The County may also forward that e-mail to another government agency. Also, certain e-mail may constitute a public record and be subject to disclosure under state law. When a user links to another Website through the County Website, the user is subject to the privacy policy and all disclaimers of the new site.
Not for Legal Notice to the County of Morgan
Communication made through e-mail or any other computer messaging system shall in no way be deemed to constitute legal notice to the County or any of its agencies, officers, employees, agents or representatives with respect to any existing or potential claim or cause of action.
Jurisdiction
The materials provided on this site are intended for public use on computer systems located primarily within the County of Morgan, Illinois and for the convenience of visitors to the County. Any person choosing to use this Website or seeking access to information or materials on this system is agreeing to be subject to Illinois jurisdiction.
Any dispute arising therefrom shall be decided under the laws and in the courts of Illinois.