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July 18, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 11, 2011 at 9 am. Present were Chairman Bradley A. Zeller and Commissioner Dick Rawlings. Commissioner Bill Meier was absent.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as distributed. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the June 27, 2011 board meeting is the next item needing approval. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Bills in the amount of $54,876.53 are the next item on the agenda, Chr. Zeller said. Commissioner Rawlings made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the July 15, 2011 is the next item on the agenda for approval. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a jurisdictional transfer of part of the Concord Blacktop is the next item on the agenda and that Calvin Hance is present and would explain this for them. Mr. Hance said that this is a jurisdictional transfer to the State of Illinois Department of Transportation and it does require the signature of the Chairman of the Board. This section of road, Mr. Hance said, is for the Corridor 67 project. There was discussion. Commissioner Rawlings made a motion to approve the Chairman to sign this agreement as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Chr. Zeller said that this Friday there will be an information meeting setting the guidelines for the union negotiations that will be beginning in the near future. Chr. Zeller said the Dan Little will be in today to discuss preliminary dates for the process of the FY 2012 budget meetings with department heads.

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

July 4, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on June 27, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that under Communications the Supervisor of Assessments will be discussing the recent flooding. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the June 13, 2011 board meeting is the next item on the agenda for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Approval of the Treasurers report is the next item on the agenda, Chr. Zeller said, and the Treasurer is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out. Commissioner Rawlings made a motion to approve the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $64,309.89 are the next item needing approval. Commissioner Rawlings made a motion to approve the payment of bills in the stated amount . Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for June 30, 2011 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an ordinance setting new fees for Marriage and Civil Union licenses is the next item on the agenda. There was discussion. Chr. Zeller stated that the new fee for both licenses will be $55.00. Commissioner Meier made a motion to approve the new fee of $55.00 for Marriage and Civil Union Licenses as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Re-appointments to the West Central Mass Transit District Board are the next item on the agenda, Chr. Zeller said. Chr. Zeller said that the re-appointments are for Mr. Larry Whewell and Ms. Pamela Harrison. Commissioner Rawlings made a motion to approve the re-appointments as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the awarding of bids for the Airport Road culvert replacement is the next item on the agenda and that Calvin Hance will explain this. Mr. Hance said that on June 17, 2011 bids were opened in his office and had received 3. The low bid for this project is from HK Anders Jacksonville, Illinois. Mr. Hance said he would recommend to the board the low bid for this project. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that Dusty Douglas and Kelly Hall were present and would explain why they are here. Mr. Douglas said that Kelly Hall representing the City of Jacksonville had a check for Morgan County (the City of Jacksonville’s 3rd installment) for the GIS system. Mr. Hall said that he did have a check in the amount of $10,000 for the County and wanted to thank them on behalf of the City of Jacksonville. There was discussion.

Reports of Departments–Ms. Hornbeek said that she wanted to remind everyone that this Friday July 1, 2011 is the due date for the 1st installment of real estate property taxes.

Allen Vogt, Supervisor of Assessments, said that he was in position of a Disaster Declaration from the Federal Government that they would be pro active for the recent flooding that the County of Morgan and City of Jacksonville have been enduring. Mr. Vogt said that he would be putting an article in the paper and possibly on the radio about this program. This program will be for the 2011 real estate property taxes due in 2012, Mr. Vogt said. There was discussion.

Mr. Hance said that his department has been busy cleaning up areas and checking bridges within the county from the recent flooding and storms.

Mr. Douglas said that they had received the contracts for the air conditioning project for the second floor of the Courthouse and that Asst.States Attorney Bonjean is in the process of reviewing those contracts from Neff Colvin now.

Communications–Commissioner Rawlings said that Ameren had notified the County and City that they would be starting the tree trimming or vegetation control project very soon.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

June 20, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on Monday June 13, 2011. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Chr. Zeller said that he would like to make a correction to the agenda and remove item D under business due to the City of Jacksonville not being able to be present today. Commissioner Meier made a motion to approve the agenda with the correction as stated by Chr. Zeller. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the June 6, 2011 board minutes. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The approval of bills in the amount of $35,293.41 is the next item needing approval, Chr. Zeller said. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the verifiable payroll for June 15, 2011 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for June 15, 2011. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the MFT maintenance material bids is the next item on the agenda. Chr. Zeller said that Mr. Hance is unable to attend this morning’s meeting, but Commissioner Rawlings has looked the bids over and everything is in place. On the recommendation of Mr. Hance, Chr. Zeller said, the board will award the bids to the low bidders. Commissioner Rawlings made a motion to approve the low bidders. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on Monday June 6, 2011. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is adjourned.

The next item, Chr. Zeller said is the approval of the Treasurers report and the Treasurer is here and would explain this report. Ms. Hornbeek said that the report is for the month of April and she did note on the report two unbudgeted transfers into the IMRF and the unemployment accounts. There was discussion. Commissioner Meier made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the May 23, 2011 board meeting are the next on the agenda for approval. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

A resolution to start the Fiscal Year 2012 budget is the next item on the agenda, Chr. Zeller said. Chr. Zeller said that Dan Little is present and would explain this resolution. Mr. Little said that larger counties such as Champaign use a similiar resolution. Mr. Little said that this is given to department heads to set some informal rules and how the budget process will succeed. There was discussion. Commissioner Rawlings made a motion to approve the resolution as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned

May 30, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday May 23, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval, Chr. Zeller said, is the boad meeting minutes from May 9, 2011. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $45,596.48 are the next item for approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for May 27 payroll is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Dusty Douglas said that bids were opened at 3 pm last Friday for work to be done on the Courthouse through the Energy Efficiency Grant that the County received. There were 2 bids, Mr. Douglas said, and the low bid was received from Neff, Colvin from Jacksonville, Illinis. There was discussion. Commissioner Rawlings made a motion to approve intent to award the bid for this project to the low bid to Neff, Colvin on the recommendation of Mr. Douglas. This will allow the Board, Commissioner Rawlings said, to formally award the bid when all the final paperwork is complete and in place. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Communications–none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

May 16, 2011 No Meeting