Archive | 2010 County Commission Meeting Minutes

MORGAN COUNTY BOARD MEETING
DECEMBER 27, 2010

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 27, 2010 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The Treasurers report from November is the next item for approval, Chr. Zeller said, and the Treasurer is present and will explain this for us. Ms. Hornbeek said that she had nothing to point out unless there were questions. Commissioner Meier made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the December 13 board meeting is the next item needing approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $101,588.76 are the next item on the agenda. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the 30 of December payroll is the next item needing approval. Commissioner Meier made a motion to approve the payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a reappointment of Owen Hamman to the Willow Creek Drainage District is the next item on the agenda. Commissioner Rawlings made a motion to approve the reappointment as read. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

A reappointment of Ronald Staake to the Meredosia Fire Protection District is the next item needing approval, Chr. Zeller said. Commissioner Meier made a motion to approve the reappointment as read. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that reappointment of James Bailey to the North Scott Fire Protection District is the next item for approval. Commissioner Rawlings made a motion to approve the reappointment as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for a tax sale property is the next item on the agenda and the Treasurer would explain this. Ms. Hornbeek said that the resolution is for a property that is being conveyed back to the owner as they are now current with their property taxes. There was some discussion. Commissioner Meier made a motion to approve the resolution as explained. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the Morgan County tax levy is the next item on the agenda. There was some discussion. Commissioner Meier made a motion to approve the Morgan County tax levy as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Chr. Zeller said that he wanted to remind everyone that the Courthouse would be closed this Friday, December 31, 2010.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

December 20, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 13, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the Treasurers report is the next item on the agenda and that the Treasurer is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out but did want to re port that the State of Illinois is 4 months behind on income tax owed to the County. Ms. Hornbeek said that this amount is $182,867.13. There was some discussion. Commissioner Zeller made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Minutes from the November 22, 2010 board meeting are the next item needing approval, Chr. Meier said. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the reorganization of the County Board is the next item on the agenda and this is a routine that the Board does yearly in December. Commissioner Rawlings made a motion for Commissioner Zeller to be the Chairman of the Board. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. Commissioner Zeller is now the Chairman and will be conducting the meeting.

Chr. Zeller said that he needs a motion to appoint Commissioner Rawlings as Vice Chairman of the Board. Commissioner Meier made a motion to appoint Commissioner Rawlings as Vice Chairman of the Board. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that bills in the amount of $77,020.16 are the next item needing approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the December 15, 2010 is the next item needing approval. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

A resolution appointing Dr. James Bohan and Ms. Esther Viles to the Morgan County Health Board is the next item on the agenda, Chr. Zeller said. Commissioner Meier said that this is a reappointment of both members and this is for a 3 year term. There was some discussion. Commissioner Meier made a motion to approve the reappointment of Dr. James Bohan and Ms. Esther Viles. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the adoption of the revised Morgan County food ordinance is the next item on the agenda. This ordinance, Chr. Zeller said, has been in place since the early to mid 70’s and everyone involved felt that this needed some updating. There was discussion. Commissioner Meier made a motion to approve this resolution. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for the pursuit of the preparation of a natural hazard mitigation plan is the next item on the agenda and that Dusty Douglass is here and would explain this. Mr. Douglass said that this is explaining that there are grants to help reduce and eliminate damages caused by natural hazards and that the county needs a Natural Hazard Mitigation plan in place before this money can be released to them. There was discussion. Commissioner Rawlings made a motion to approve the resolution as explained. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

A resolution to set the Highway Engineer salary is the next item on the agenda, Chr. Zeller said. Chr. Zeller said that the Commissioners have all the paperwork in hand and the State of Illinois is paid up to the County on the reimbursement of this salary. There was discussion. Commissioner Meier made a motion to approve the setting of this salary as stated by the State of Illinois. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Approval of the 2011 Holiday Schedule is the next item on the agenda, Chr. Zeller said. This schedule is approved and sent to the County, Chr. Zeller said, by the 7th Judicial Circuit Court, State of Illinois. Commissioner Rawlings made a motion to approve the 2011 Holiday Schedule as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the 2011 board meeting schedule is the next item for approval. These board meetings, Chr. Zeller said, are every Monday morning at 9 am in the Commissioner’s office unless Monday is a holiday, then the meeting is on Tuesday. All this information is posted on the Morgan County website, Chr. Zeller said. Commissioner Meier made a motion to approve the board meeting as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Chr. Zeller said that the Courthouse will be closed on Friday December 24 and Friday December31, 2010

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

December 6, 2010 No Meeting

November 29, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 22, 2010 at 9 am. Present were Commissioner (Vice Chairman) Bradley A. Zeller and Commissioner Dick Rawlings. Absent was Chairman Bill Meier.

Commissioner Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item, Commissioner Zeller said, is the approval of minutes from November 8, 2010. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that bills are in the amount of $26,516.38 and would make a motion to approve the bills as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that the verifiable payroll for the November 30 payroll is the next item needing approval. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that tax sale resolution are the next item on the agenda. Commissioner Zeller said that these resolutions are for properties that were purchased from the county by sealed bids on October 8, 2010. These properties, Commissioner Zeller said, will now be transferred to the new owners. There was discussion. Commissioner Zeller made a motion to approve these tax resolutions. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The renewal of the animal control agreement is the next item for approval, Commissioner Zeller said. This contract is renewed on a yearly basis and the board wanted to make note of the increase of fees from $1.50 to $2.00 per capita. There was discussion. Commissioner Rawlings made a motion to approve the animal control agreement as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Zeller said that on behalf of the board he would like to congratulate Ms. Waggener on her recent election win.

Communications-Commissioner Zeller said that the Courthouse will be closed Thursday and Friday of this week in observance of Thanksgiving.

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

November 15, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 8, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier sais that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of the October 25, 2010 minutes is the next item on the agenda Chr. Meier said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that bills in the amount of $32,722.95 are the next item on the agenda needing approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said verifiable payroll for the October 15th payroll is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next two items for approval are plats for Donovan Subdivision and Whitlock Road Subdivision, Chr. Meier said, and Dusty Douglas is present and would explain both of these to the board. Mr. Douglas said that the first subdivision is for Donovan Subdivision that is located North West of Jacksonville on Poor Farm Road. The City of Jacksonville has looked at and approved this subdivision, Mr. Douglas said, since it is within one and a half miles from the city limits. There was discussion.

Mr. Douglas said that the next subdivision request is for Whitlock Road Subdivision. This is located South East of Murrayville, Mr. Douglas said. This plat does meet all the County requirements, Mr. Douglas said. There was discussion.

Commissioner Rawlings made a motion to approve the plats for the Donovan Subdivision and the Whitlock Road Subdivision. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item for approval is the resolution setting the Supervisor of Assessments salary. This is done yearly and the State of Illinois reimburses the County for a portion of this salary, Chr. Meier said. There was discussion. Commissioner Zeller made a motion to approve the resolution as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution for support that Morgan County be considered to host a carbon dioxide storage unit for Future Gen 2 is the next item on the agenda and that Terry Dennison and Dusty Douglas would discuss this for everyone. Mr. Dennison said that everyone who has been involved in this project is very excited about the potential of Morgan County being approved for this storage site. Mr. Dennison and Mr. Douglas both said that the impact on Morgan County and the surrounding areas will be greatly improved with this site. There was discussion. Commissioner Zeller made a motion to approve the resolution as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Commissioner Zeller said that the Courthouse will be closed this Thursday in observance of Veterans Day.

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

November 1, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday October 25, 2010 at 9 am. Present were Commissioner Bradley A. Zeller and Commissioner Dick Rawlings. Chairman Meier was absent.

Commissioner Zeller said that the first item needing approval is the agenda. Commissioner Rawlings made a motion to approve the agenda. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that the minutes from October 12, 2010 is the next item needing approval. Commissioner Zeller said that he would like to make note that when the Commissioners approved the bills at the last meeting the amount was incorrect. Bills were not complete when the amount of $42,395.01 was approved. The amount that should have been approved is $42,656.32. Commissioner Zeller made a motion to approve the minutes. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that the Treasurers report is the next item on the agenda and that the treasurer is present and would explain this for them. Ms. Hornbeek said that this report is for the month of September and that she had nothing to point out. Commissioner Rawlings made a motion to approve the Treasurer’s report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Approval of bills in the amount of $81,089.25 is the next item needing approval Commissioner Zeller said. Commissioner Rawlings made a motion to approve the bills as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that the verifiable payroll is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for October 15, 2010. Commissioner Zeller seconded the motion. All voted “AYE”.

Commissioner Zeller said that a resolution for reallocating recovery zone facility bonds is the next item on the agenda and that Dusty Douglas is present for explanation. Mr. Douglas said that these are bonds authorized by the State of Illinois that the county did not use. Mr. Douglas said that this resolution is reallocating the unused bonds to the Illinois Finance Authority. There was discussion. Commissioner Rawlings made a motion to approve the resolution. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval is the lease agreement between the County of Morgan and Arends-Awe, Commissioner Zeller said. This agreement is for space on the communications tower that is used for E911 and the Sheriff’s department, Commissioner Zeller said. There was discussion. Commissioner Rawlings made a motion to approve the resolution as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that the next item is a resolution conveying certain parcels of the public square of Bethel to IDOT and Mr. Hance is present and will discuss this. Mr. Hance said that these parecls will be used for the Corridor 67 Project west of Jacksonville. IDOT, Mr. Hance said, will need some temporary easements and right of ways for the project. There was discussion. Commissioner Rawlings made a motion to approve the resolution as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Commissioner Zeller said that the next item needing approval is a resolution appointing an IMRF agent. Currently, Commissioner Zeller said, County Clerk Ms. Gross is the agent but with her retirement taking place November 30 the board is replacing her with Carol Chesebro. Ms. Chesebro currently handles this program for the county, Commissioner Zeller said. Commissioner Rawlings made a motion to approve Ms. Chesebro as agent for the County for IMRF purposes. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clerk’s office said absentee and early voting taking place in the Clerk’s office. Election is November 2, 2010.

Mr. Hance said that the 1st layer of asphalt on the Literberry Road is finished; shoulder work being done now and the second layer of asphalt will be taking place shortly.

Commissioner Zeller said that the Courthouse will be closed November 2, 2010 except for Election purposes.

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.