Archive | 2010 County Commission Meeting Minutes

October 18, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday October 12, 2010 at 9 am. Present were Chairman Bill Meier and Commissioner Dick Rawlings. Commissioner Bradley A. Zeller was absent.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Meier said, is the approval of the minutes from September 27, 2010. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $42,395.01 are the next item on the agenda for approval. Commissioner Rawlings made a motion to approve the bills in the stated amount. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for October 15 is the next item on the agenda needing approval, Chr. Meier said. Commissioner Rawlings made a motion to approve the verifiable payroll as stated. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the Net Axess Antenna Agreement is the next item on the agenda. Chr. Meier said that this is a standard agreement and is for 5 years. There was some discussion. Commissioner Rawlings made a motion to approve the agreement and for the Chairman of the Board to enter into this agreement. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of a contract for a bridge over Brushy Creek on the Lynnville-Woodson Road is the next item on the agenda and that Calvin Hance is present and would explain this for them. Mr. Hance said that on October 6, 2010 at 10 am 4 bids were opened for this project and the low bid was from County Contractors in Quincy, Illinois with a bid of $289,139.00. Mr. Hance recommends to the board to approve this bid. Commissioner Rawlings made a motion to approve the low bid as stated and on the recommendation of Mr. Hance. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

October 4, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 27, 2010 at 9 am. Present were Chairman Bill Meier and Commissioner Dick Rawlings. Commissioner Zeller was absent.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the September 20, 2010 board meeting minutes, Chr. Meier said. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the Treasurers report is the next item needing approval. The Treasurer is unable to be present, Chr. Meier said, but this report has been discussed and would like a motion to approve the report as presented. Commissioner Rawlings made a motion to approve the Treasurer’s report as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $42,840.58 are the next item needing approval. Commissioner Rawlings made a motion to approve the payment in the stated amount. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for the September 30th payroll is the next item on the agenda Chr. Meier said. Commissioner Rawlings made a motion to approve the verifiable payroll for September 30th. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the vacation of the plat for Woodlawn Subdivision is the next item on the agenda. Commissioner Rawlings said that this plat is South East of Pisgah and had very few lots. Commissioner Rawlings said that there was no development on this property and the estate of Mr. Cox has asked that this be vacated. There was discussion. Commissioner Rawlings made a motion to vacate the plat as requested by the estates attorney. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-Commissioner Rawlings said that there was a publication notice for the SMG water coop for the construction of a water main pipe for approximately 90 customers.

Chr. Meier said that the U.S. Census Bureau recognized Shawn Artis for his work for the census this past year.

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 20, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next order of business, Chr. Meier said, is the approval of the board minutes from September 13, 2010. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next three items on the agenda pertain to the highway department and will turn these over to Mr. Hance. Mr. Hance said that the first resolution is routine and allows the road districts to participate in the State of Illinois Federal Surplus Property program. There was some discussion. Commissioner Rawlings made a motion to allow the Chairman to enter into this agreement. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that bids were opened in his office on September 15, 2010 for bridge work on Whitlock Road and they received 7 bids. Mr. Hance said that the low bid is from Rowland Trucking, Jacksonville, Illinois, in the amount of $190,000.00 and he would recommend that the board approves this bid. Commissioner Zeller made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that last item he has is an engineering agreement for the Chairman to sign with Hutchison Engineering. This agreement, Mr. Hance said, is for a bridge study for a bridge on Clark Road over Indian Creek. There was some discussion. Commissioner Rawlings made a motion to approve the Chairman to enter into this engineering agreement. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Mr. Hance said that the Rees Station Road Blacktop surface work is almost complete.

Communications-none
Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday September 13, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval, Chr. Meier said, is the minutes from the August 30, 2010 board meeting. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $56,006.97 are the next item on the agenda. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the food center agreement is the next item on the agenda. Chr. Meier said that this agreement has been in place for many years and it is renewed yearly. This contract will be from September 1, 2010 through August 31, 2011, Chr. Meier said. Commissioner Zeller said that the County contributes $1,000 a month to the food center. There was discussion. Commissioner Zeller made a motion to approve the food center agreement. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Meier said, is the approval of the 2009-2010 fiscal year budget adjustments. There was discussion. Commissioner Zeller made a motion to approve the budget adjustments for the 2009-2010 fiscal year as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

September 6, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 30, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the minutes from the August 23, 2010 meeting is the next item needing approval. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the re-appointment of Mary English to the Morgan County Housing Authority. Chr. Meier said that the Commissioners did have a letter requesting this re-appointment. Commissioner Rawlings made a motion to approve the re-appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the appointment of Connie Potts to the Waverly East Cemetery Board. We received a letter from the Cemetery Board, Chr. Meier said, stating that Rod Marlow will be leaving the area and they would like to fill his vacancy with Ms. Potts. Commissioner Zeller made a motion to approve the appointment as read. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Next on the agenda, Chr. Meier said, is the approval of the re-appointment of Marc Carls to the Indian Creek Drainage District No. Two. Chr. Meier said that the Commissioners have in hand the required paperwork for this re-appointment. Commissioner Rawlings made a motion to approve the re-appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the amendment of the Intergovernmental Agreement for the Jacksonville/Morgan County enterprise zone and that Dusty Douglas is present and would explain this for them. Mr. Douglas said that Terry Dennison wanted to report the enterprise zone term is ready to expire. Mr. Douglas said that all requirements by everyone involved in this zone have been met to extend this zone from 23 to 30 years on single family homes. There was discussion. Mr. Douglas said that they would like a motion for the Chairman of the Board to sign this amendment and recognize the extension and new verbiage. Commissioner Zeller made a motion to approve the above stated amendment as explained by Mr. Douglas. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the adoption of the Fiscal Year 2011 budget. Chr. Meier said that this is a realistic budget with the uncertainty of monies owed to the County from the State of Illinois. Commissioner Zeller said that the Commissioner’s office cut their budget for the upcoming fiscal year. Commissioner Rawlings said that at this time the county does not plan any furlough days or layoffs but will review the budget situation again in January. There was discussion. Commissioner Zeller made a motion to adopt the Fiscal Year 2011 budget. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments- Dan Little said the MCS will begin taking calls for the LIHEAP program on September 1st 2010. There was some discussion.

Communications-Commissioner Rawlings said that there will be a Corridor 67 meeting at 11:30 Tuesday morning in Macomb, Illinois.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 23, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. There are some corrections to the agenda, Chr. Meier said. Number 3 and 4 will be switched and item C under business will be moved to number 8, with adjournment of the meeting becoming number 9, Chr. Meier said. Commissioner Rawlings made a motion to approve the agenda with the corrections stated by Chr. Meier. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the minutes from August 16, 2010 is the next item for approval. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of the Treasurer’s report, Chr. Meier said, is the next item needing approval and the Treasurer is present and will explain this for them. Ms. Hornbeek said that this report is for the month of July and she has nothing to point out but will answer questions. Ms. Hornbeek said that the second installment of real estate taxes will be due September 3. Commissioner Zeller made a motion to approve the Treasurer’s report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Bill in the amount of $34,392.76 is the next item needing approval, Chr. Meier said. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for August 30, 2010 is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the above date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Chr. Meier said that the discussion of the Future Gen 2 project is the next item on the agenda. Chr. Meier said that there are several local elected officials and representation from different boards attending the meeting and would like to welcome them. There was discussion concerning this Future Gen 2 project and the County pursuing the entire project.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 16, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said the first item is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the approval of the minutes from the August 9, 2010 meeting. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. Chr. Meier and Commissioner Rawlings voted “AYE”. Commissioner Zeller did not vote as he was absent from that meeting. All voted “AYE”. The motion is approved.

Chr. Meier said that approval of a one day liquor license for the Chamber of Commerce is the next item needing approval. This is an annual event that the Chamber has, Chr. Meier said, and it is the board’s policy to waive the fee for the Chamber. This steak fry will be September 16 at the Jacksonville Airport, Chr. Meier said. There was some discussion. Commissioner Rawlings made a motion to approve the one day liquor license for the Chamber and waive the fee. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the filing of the FY 2011 budget is the next item on the agenda. This is a preliminary budget to be filed today in the County Clerk’s office with the final budget to be filed August 30. There was discussion. Commissioner Rawlings made a motion to approve the filing of the preliminary budget in the County Clerk’s office today with the final budget to be filed August 30, 2010. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the City of Jacksonville Pictometery contribution is the next item on the agenda and Kelly Hall from the City is present and would explain this for everyone. Mr. Hall said on behalf of the City of Jacksonville he would like to present the County with a check in the amount of $10,000.00 for the Pictometery program that the County. Mr. Hall said that the City uses this program every day for many projects and it has proven to be very useful and time savings. There was some discussion. Chr. Meier thanked the City for their contribution.

Reports of Departments-none.

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.