Archive | 2010 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 9, 2010 at 9 am. Present were Chairman Bill Meier and Commissioner Dick Rawlings. Abset was Commissioner Bradley A. Zeller.

Chr. Meier said that the first item needing approval is the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Approval of the June Treasurers report is the next item on the agenda, Chr. Meier said, and the Treasurer is present and would explain this for them. Ms. Hornbeek said that this report is for the month of June and she had nothing to point out unless there were questions. There was some discussion. Commissioner Rawlings made a motion to approve the June Treasurers report as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, needing approval are the minutes from the July 26th meeting. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that bills in the amount of $52,660.49 are the next item needing approval. Commissioner Rawlings made a motion to approve the bills in the stated amount. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for the 13th of August is the next item for approval, Chr. Meier. Commissioner Rawlings made a motion to approve verifiable payroll for the stated date. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the DEVNET contract is the next item on the agenda. Chr. Meier said that this is a 5 year contract in the amount of $34,755.00. This contract is for the software/support that includes the Assessor’s office, Treasurer’s office and the County Clerk’s office. There was some discussion. Commissioner Rawlings made a motion to approve the DEVNET contract as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The approval of the Khamma Group contract is the next item, Chr. Meier said. This contract is a yearly contract with Scott Roberts and assistant Aaron. They are at the County 2 days a week and on call, Chr. Meier said, with a cost of $47,250.00. There was some discussion. Commissioner Rawlings made a motion to approve the Khamma Group contract as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

August 2, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 26, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first item is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the approval of minutes from the July 12, 2010 board meeting. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The approval of the verifiable payroll for July 30 is the next item on the agenda, Chr. Meier said. Commissioner Rawlings made a motion to approve the verifiable for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $74,756.75 are the next item needing approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution establishing the budget process and policies for the fiscal year 2011 is the next item on the agenda. There was some discussion. Commissioner Zeller made a motion to approve the resolution establishing the budget process and policies for the fiscal year 2011. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the budget hearings for each office began last week. Sheriff Duvendack came in very close to his budget last year, Chr. Meier said. This year, Commissioner Rawlings said, will be a challenge for the county. There was discussion.

Chr. Meier said that the re-appointment of the Supervisor of Assessments is the next item for approval. Chr. Meier said that the Commissioners did have a resolution for this re-appointment. There was discussion. Commissioner Rawlings made a motion to approve the resolution as written for the re-appointment of Allen Vogt Supervisor of Assessments. Commissioner Zeler seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that an Intergovernmental Agreement between the City of Jacksonville and the Morgan County Board of Commissioners regarding the Edward Byrne Memorial Justice Assistance Grant is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the grant as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments – none

Communications – none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

July 19, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 12, 2010 at 9am. Present were Commissioner Bradley A. Zeller and Commissioner Dick Rawlings. Absent was Chairman Bill Meier. Commissioner Zeller is acting Vice Chairman and conducting the board meeting.

Vice Chr. Zeller said that the first item needing approval is the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the next item on the agenda is the approval of the minutes from June 28, 2010. Commissioner Rawlings made a motion to approve the minutes as written. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval, Vice Chr. Zeller said, is the verifiable payroll for July 15th payroll. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the bills in the amount of $77,195.11is the next item on the agenda. Commissioner Rawlings made a motion to approve the bills in the stated amount. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Department-Ms. Gross, Morgan County Clerk, said that her office is sending out a letter to precinct committee people to submit names for election judges for the November election.

Communications-none.

Commissioner Rawlings made a motion to adjourn the meeting. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

July 5, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 28, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings said that under business he would like to make a motion to add an item. This item is the approval and distribution of the personal code book to all officials and personal and this new code book will take effect September 1, 2010. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of the June 21, 2010 minutes is the next item on the agenda, Chr. Meier said. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the June 30th payroll is the next item needing approval. Commissioner Zeller made a motion to approve the verifiable payroll for the June 30th payroll. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

An appointment to the Waverly East Cemetery Board, Chr. Meier said, is the next item needing approval. Chr. Meier said that this appointment is for a new appointment of Robert Imhoff. There was some discussion. Commissioner Rawlings made a motion to approve the appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the appointment of the Freedom of Information Officers is the next item for approval. Chr. Meier said that this had to be done by July 1, 2010 according to the new law that went into effect January 1. 2010. There was some discussion. Commissioner Rawlings made a motion to approve the list of the Freedom of Information Officers. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The awarding of the MCS Weatherization bids is the next item, Chr. Meier said, and Mr. Buhlig is present and will explain this for them. Mr. Buhlig said that the bids received and opened last week are on this spread sheet and he would recommend the low bids. There was some discussion. Commissioner Zeller made a motion to approve the low bids on the recommendation of Mr. Buhlig. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-The first tax installment is due this Friday July 2, 2010. Chr. Meier said that he has a Health Board meeting at Passavant Hospital today at noon to discuss the 2011 budget.

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 21, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Chr. Meier said that there is a change to the agenda. Reports of departments will be moved to number 5 business and business will be moved to number 6, Chr. Meier said. Commissioner Zeller made a motion to approve the change to the agenda. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the minutes from May 24, 2010 is the next item on the agenda. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of treasurer’s report is the next item on the agenda, Chr. Meier said, and the Treasurer is present and would explain this for them. Ms. Hornbeek said that this is the report for May. There was some discussion. Commissioner Rawlings made a motion to approve the Treasurers report as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Mr. Carmody, Sheriff’s Departments, said that the Sheriff’s Department has applied for a grant to hire an additional deputy for three years. There was discussion.

Bills in the amount of $17,620.70 are the next item needing approval, Chr. Meier said. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a re-appointment of Leland Littig to the Meredosia Fire Protection District is the next item needing approval. The letters for re-appointment have been received in this office, Chr. Meier said. Commissioner Rawlings made a motion to approve the re-appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that an extension to the Enterprise Zone is the next on the agenda and Mr. Douglass is present. Mr. Douglass said that the main discussion of this is extending the years of the Enterprise Zone. There was a discussion.

The Prevailing Wage Ordinance is the next item on the agenda, Chr. Meier said. This is a yearly item, Chr. Meier said, that the County approves and publishes. There was discussion. Commissioner Rawlings made a motion to approve the Prevailing Wage Ordinance. Commissioner seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the opening of the MCS Weatherization bids is the next item. These bids will be opened and read publicly and then put on a spread sheet for further approval, Chr. Meier said.

Communications-Commissioner Rawlings said that the county received a notification from Ameren IP about tree trimming, etc. and I have talked with several people around the community that have received these notices so they are aware that this trimming will be taking place.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

June 14, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s Office on Monday June 7, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval, Chr. Meier said, is the approval of the minutes from the May 24, 2010 board meeting. Commissioner Zeller made a motion to approve the May 24, 2010 minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr Meier said that the Treasurers report is the next item on the agenda and Treasurer Hornbeek is present and would explain this for them. Ms. Hornbeek said that this report is for the month of April and she has nothing to point out. There was some discussion. Commissioner Zeller made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr Meier said that the bills in the amount of $31,681.38 are the next item on the agenda needing approval. Commissioner Rawlings made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr Meier said that the verifiable payroll for June 15, 2010 is the next item needing approval. Commissioner Zeller made a motion to approve the verifiable payroll for June 15. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

A resolution to re-appoint Robert Mills to the Alexander Water District is the next item needing approval, Chr. Meier said. There was some discussion. Commissioner Zeller made a motion to approve the resolution to re-appoint Robert Mills to the Alexander Water District. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Awarding the bids for County Maintenance Materials is the next item on the agenda, Chr. Meier said, and Mr. Hance is present and would explain this for them. Mr. Hance said that the bids were opened in his office at 10 am on Wednesday
June 2, 2010. There was some discussion. Mr. Hance said that he would recommend the low bid for each group. Commissioner Rawlings made a motion to approve the low bids for each group on the recommendation of Mr. Hance. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Hornbeek said that the real estate taxes will be due July 2, 2010 and September 3, 2010.

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.