Archive | 2011 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 8, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the minutes from the July 25 board meeting is the next item on the agenda. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Approval of bills in the amount of $43,311.13 is the next item for approval, Chr. Zeller said. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for August 15 is the next item needing approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of the one day liquor license for the Chamber of Commerce annual steak fry. Chr. Zeller said it has been the practice of the Board to waive the fee and approve this request. The steak fry will be held at the Jacksonville Airport on September 15, 2011, Chr. Zeller said. There was discussion. Commissioner Rawlings made a motion to approve the request from the Chamber of Commerce for the one day license for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item is the approval of bids for bridge work on Toe Head Road over Willow Creek and that Calvin Hance was present and would explain this for them. Mr. Hance said that on Wednesday, August 3, 2011 bids were opened in his office and 4 bids were received. The low bid is from Midwest Bridge & Crane in Good Hope, Illinois, Mr. Hance said, in the amount of $356,099.95 and he would recommend this bid to the board. There was discussion. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the aggregate bids were the next item on the agenda and again Mr. Hance would explain this for them. Mr. Hance said that these bids were also open in his office on Wednesday August 3 and that 2 bids were received with the low bidder from Central Stone from Hannibal, Missouri. There was discussion. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Treasurer Hornbeek said that her office is deeding back a parcel of land to the land owners that the County had for delinquent taxes were paid in fill and are now current, Ms. Hornbeek said. There was discussion. Commissioner Meier made a motion to approve this paperwork explained by the Treasurer. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Mr. Hance said that he had received a phone call from a Girl Scout troop in Murrayville, Illinois to close a portion of road within the Village of Murrayville on August 27, 2011. This troop, Mr. Hance said, is holding a cookout in front of Mason’s Grocery Store and the Village has been notified and they do not object. The road will be closed from 5-9 pm and the Village will be responsible for the police control of traffic and so forth, Mr. Hance said. There was discussion. Commissioner Rawlings made a motion to approve the request from the Girl Scout troop as explained. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Communications–none.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

August 1, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 25, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Zeller said, is the approval of the minutes from the July 11, 2011 board meeting. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the Treasurers report for the month of June is the next item on the agenda and the Treasurer is present and would answer questions if there were any. There was discussion. Commissioner Meier made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Bills in the amount of $55,825.88 are the next item needing approval, Chr. Zeller said. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for July 29 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the resolution to detach annexed territory from Road District #6 and attach to Road District #14. This property, Chr. Zeller said, is along the North side of West Walnut Street, immediately West of North Westgate and west of Passavant Hospital. There was discussion. Commissioner Rawlings made a motion to approve the resolution as read. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a memorandum of understanding between Morgan and Scott County for the purpose of developing a Natural Hazard Mitigation Plan for approval by the Illinois Emergency Management Agency and the Federal Emergency Management Agency is next on the agenda. Mr. Douglas said that this resolution and plan are moving faster than expected due to recent flooding that occured last month. There was discussion. Commissioner Rawlings made a motion to approve the Chairman of the Board to sign and enter into this agreement. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of Craig’s Subdivision is the next item for approval. There was discussion. Commissioner Rawlings made a motion to approve the request for this subdivision. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Ms. Hornbeek said that the first distribution of real estate taxes was last week. Ms. Hornbeek said that 4 properties that the County held for delinquent taxes were sold by sealed bid.

Chr. Zeller said that sealed bids for aggregate materials for the Road Districts would be accepted until 10 am August 3rd in Calvin Hances office.

Communications–none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

July 18, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 11, 2011 at 9 am. Present were Chairman Bradley A. Zeller and Commissioner Dick Rawlings. Commissioner Bill Meier was absent.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as distributed. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the June 27, 2011 board meeting is the next item needing approval. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Bills in the amount of $54,876.53 are the next item on the agenda, Chr. Zeller said. Commissioner Rawlings made a motion to approve the bills in the stated amount. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for the July 15, 2011 is the next item on the agenda for approval. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a jurisdictional transfer of part of the Concord Blacktop is the next item on the agenda and that Calvin Hance is present and would explain this for them. Mr. Hance said that this is a jurisdictional transfer to the State of Illinois Department of Transportation and it does require the signature of the Chairman of the Board. This section of road, Mr. Hance said, is for the Corridor 67 project. There was discussion. Commissioner Rawlings made a motion to approve the Chairman to sign this agreement as stated. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Chr. Zeller said that this Friday there will be an information meeting setting the guidelines for the union negotiations that will be beginning in the near future. Chr. Zeller said the Dan Little will be in today to discuss preliminary dates for the process of the FY 2012 budget meetings with department heads.

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

July 4, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on June 27, 2011 at 9 am. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that under Communications the Supervisor of Assessments will be discussing the recent flooding. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the June 13, 2011 board meeting is the next item on the agenda for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Approval of the Treasurers report is the next item on the agenda, Chr. Zeller said, and the Treasurer is present and would explain this for them. Ms. Hornbeek said that she had nothing to point out. Commissioner Rawlings made a motion to approve the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the bills in the amount of $64,309.89 are the next item needing approval. Commissioner Rawlings made a motion to approve the payment of bills in the stated amount . Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll for June 30, 2011 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable for the stated date. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an ordinance setting new fees for Marriage and Civil Union licenses is the next item on the agenda. There was discussion. Chr. Zeller stated that the new fee for both licenses will be $55.00. Commissioner Meier made a motion to approve the new fee of $55.00 for Marriage and Civil Union Licenses as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Re-appointments to the West Central Mass Transit District Board are the next item on the agenda, Chr. Zeller said. Chr. Zeller said that the re-appointments are for Mr. Larry Whewell and Ms. Pamela Harrison. Commissioner Rawlings made a motion to approve the re-appointments as stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the awarding of bids for the Airport Road culvert replacement is the next item on the agenda and that Calvin Hance will explain this. Mr. Hance said that on June 17, 2011 bids were opened in his office and had received 3. The low bid for this project is from HK Anders Jacksonville, Illinois. Mr. Hance said he would recommend to the board the low bid for this project. Commissioner Rawlings made a motion to approve the low bid on the recommendation of Mr. Hance. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that Dusty Douglas and Kelly Hall were present and would explain why they are here. Mr. Douglas said that Kelly Hall representing the City of Jacksonville had a check for Morgan County (the City of Jacksonville’s 3rd installment) for the GIS system. Mr. Hall said that he did have a check in the amount of $10,000 for the County and wanted to thank them on behalf of the City of Jacksonville. There was discussion.

Reports of Departments–Ms. Hornbeek said that she wanted to remind everyone that this Friday July 1, 2011 is the due date for the 1st installment of real estate property taxes.

Allen Vogt, Supervisor of Assessments, said that he was in position of a Disaster Declaration from the Federal Government that they would be pro active for the recent flooding that the County of Morgan and City of Jacksonville have been enduring. Mr. Vogt said that he would be putting an article in the paper and possibly on the radio about this program. This program will be for the 2011 real estate property taxes due in 2012, Mr. Vogt said. There was discussion.

Mr. Hance said that his department has been busy cleaning up areas and checking bridges within the county from the recent flooding and storms.

Mr. Douglas said that they had received the contracts for the air conditioning project for the second floor of the Courthouse and that Asst.States Attorney Bonjean is in the process of reviewing those contracts from Neff Colvin now.

Communications–Commissioner Rawlings said that Ameren had notified the County and City that they would be starting the tree trimming or vegetation control project very soon.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

June 20, 2011 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on Monday June 13, 2011. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Chr. Zeller said that he would like to make a correction to the agenda and remove item D under business due to the City of Jacksonville not being able to be present today. Commissioner Meier made a motion to approve the agenda with the correction as stated by Chr. Zeller. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next item on the agenda is the approval of the June 6, 2011 board minutes. Commissioner Meier made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The approval of bills in the amount of $35,293.41 is the next item needing approval, Chr. Zeller said. Commissioner Rawlings made a motion to approve the bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the verifiable payroll for June 15, 2011 is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable payroll for June 15, 2011. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the approval of the MFT maintenance material bids is the next item on the agenda. Chr. Zeller said that Mr. Hance is unable to attend this morning’s meeting, but Commissioner Rawlings has looked the bids over and everything is in place. On the recommendation of Mr. Hance, Chr. Zeller said, the board will award the bids to the low bidders. Commissioner Rawlings made a motion to approve the low bidders. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on Monday June 6, 2011. Present were Chairman Bradley A. Zeller, Commissioner Dick Rawlings and Commissioner Bill Meier.

Chr. Zeller said that the first item on the agenda is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is adjourned.

The next item, Chr. Zeller said is the approval of the Treasurers report and the Treasurer is here and would explain this report. Ms. Hornbeek said that the report is for the month of April and she did note on the report two unbudgeted transfers into the IMRF and the unemployment accounts. There was discussion. Commissioner Meier made a motion to approve the Treasurers report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the minutes from the May 23, 2011 board meeting are the next on the agenda for approval. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

A resolution to start the Fiscal Year 2012 budget is the next item on the agenda, Chr. Zeller said. Chr. Zeller said that Dan Little is present and would explain this resolution. Mr. Little said that larger counties such as Champaign use a similiar resolution. Mr. Little said that this is given to department heads to set some informal rules and how the budget process will succeed. There was discussion. Commissioner Rawlings made a motion to approve the resolution as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–none

Communications–none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned