Archive | 2016 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday December 27, 2016 at 9 am. Chr. Fanning asked Clk Waggener to conduct roll call for the meeting. Clk Waggener asked for roll call as follows, Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next order of business is the approval of the November 21 board meeting minutes. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. Al voted “AYE”. The motion is approved.

Chr. Fanning said that the next item for approval is the minutes from the December 12 board meeting. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the payment of bills in the amount of $31,307.26 are the next items needing approval. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said the verifiable payroll that is approved on December 29 and distributed on December 30 needs approval from the board. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the approval of a resolution for County Maintenance is the next item on the agenda and the Mr. Coultas, highway engineer, is present and would explain this. There was discussion. Commissioner Zeller made a motion to approve the resolution as presented and did mentioned that this is a yearly resolution. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that a resolution approving the highway engineer salary is the next item on the agenda and again turned the floor to Mr. Coultas. Mr. Coultas said that this also is an annual item that the board approves. There was discussion. Commissioner Zeller made a motion to approve the resolution for the salary of the highway engineer. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the approval of the fiscal year 2017 levy is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the 2017 levy as presented and to file it with the County Clerk’s office. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Meier said that the courthouse will be closed January 2 in observance of the new year.
Chr. Fanning wanted to thank John Lawless for his 35 years of service to the county and wished him a happy retirement.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday December 12 at 9 am. Chr. Meier asked Clk Waggener to ask for the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the minutes from the November 21 meeting, but this would need to be tabled until the next meeting. Commissioner Fanning made a motion to table the November 21 minutes. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Acceptance of the October Treasure’s report is the next item on the agenda and the board will need to come back to this later in the meeting Chr. Meier said.

Public comment-none

Chr. Meier said that the re-organization of the board is the next item on the agenda. Chr. Meier said that this action is done every December. There was discussion. Commissioner Zeller made a motion to appoint Commissioner Fanning as Chairperson for the next year. Commissioner Zeller said he would like to thank Chr. Meier for his work as chairman the past year. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier made a motion to appoint Commissioner Zeller as Vice Chairperson for the next year. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. Chr. Meier turned the meeting over to Commissioner Fanning.

Chr. Fanning said she would like to thank Commissioner Meier as well for all the work he did during the past year.

Chr. Fanning said that the bills in the amount of $54,298.55 are the next items needing approval. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the verifiable payroll for distribution on December 15 is the next item for approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the 2017 holiday schedule approved by the Seventh Judicial Court and signed by presiding Morgan County Circuit Judge Reif is the next item on the agenda. There was discussion. Chr. Fanning said that this schedule will be sent to all elected officials and department heads. Commissioner Meier made a motion to approve the holiday schedule as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the county board meeting schedule is the next item for approval. There was discussion. Commissioner Zeller made a motion to approve the board meeting schedule as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the Treasurer is present and would explain her report. Treasurer Geirnaeirt said that she had nothing to point out and would answer any questions. There was discussion. Commissioner Meier made a motion to accept the Treasurer report for October. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an appointment to the Morgan County Board of Health is the next item on the agenda. Chr. Fanning said that Jeannie Curry has resigned from that board and Mr. Jon Willkerson has agreed to be appointed. There was discussion. Commissioner Meier made a motion to approve the appointment as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an appointment of Mr. Jerrod Staake to the Willow Creek Drainage District is the next item needing approval. Chr. Fanning said that all the proper paperwork has been submitted to the board for this appointment. There was discussion. Commissioner Zeller made a motion to approve the appointment as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of support of the Illinois Transportation Legislative Initiative Resolution is the next item and the Dusty Douglas would discuss this for everyone. Mr. Douglas said that this resolution is asking Governor Rauner and the Illinois Department of Transportation for a new Illinois transportation plan for funding. There was discussion. Commissioner Zeller made a motion to approve the resolution as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of the annual State’s Attorney Appellate Prosecutor resolution is the next item on the agenda. Chr. Fanning said that State Attorney Noll is present and would explain this for them. Mr. Noll said that this is an annual agreement that the board approves every year in December. This resolution allows prosecutors from the Appellate Prosecutors office to hear cases in Morgan County and that the county pays $12,000 as stated in statute for this service. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Zeller said that the county has signed a new three-year program for the rural areas for aggregate electric service. There was discussion.
County Clerk Waggener said that her office has started receiving petitions for the April 2017 Election.
Treasurer Geirnaiert said that the new financial conversion has begun and besides a few hiccups everything is going well and is looking forward to a completed program.
Commissioner Meier reminded everyone that the Courthouse will be closed December 26 in observance of Christmas.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday November 21, 2016 at 9 am. Chr. Meier asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is that approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval is the board minutes from the October 31 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the board minutes from the November 7 meeting need approval. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the last set of board meetings minutes from November 9 need approval. Commissioner Zeller made a motion to approve the minutes as written. All voted “AYE”. The motion is approved.

Chr. Meier said that the next items on the agenda for acceptance are the treasurer’s reports from July, August and September. The Treasurer stated that she had nothing to point out. Commissioner Zeller made a motion to accept the treasurers reports as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Meier said that the next order of business is the approval of the bills in the amount of $450,336.49. There was discussion. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the November 30 is the next item for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution appointing Angie Gill as the new IRMF authorized agent is the next item for approval. There was discussion. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is a resolution appointing Rodney Cox representing the City of Jacksonville to the West Central Joint Emergency Telephone Systems Board for a term beginning in 2017 and ending in 2020. There was discussion. Commissioner Zeller made a motion to approve the appointment as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next resolution was to appoint Bradley A. Zeller representing the County of Morgan to the West Central Joint Emergency Telephone Systems Board for a term beginning in 2017 and ending in 2020. There was discussion. Commissioner Fanning made a motion to approve the appointment as discussed. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Fanning reminded everyone that the Courthouse will be closed on November 24 and 25.
Treasurer Geirnaeirt said that the new financial software conversion will begin November 30.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioners office on Wednesday November 9, 2016 at 9 am. Chr. Meier asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the approval of the agenda is the first order of business. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Meier said that the bills in the amount of $95,708.00 need approval for payment. Commissioner Zeller said that this is a rather high amount due to some of the election bills that were included. Commissioner Zeller made a motion to approve the payment of bills in the amount presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for distribution on November 15 is the next item for approval. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioners office on Monday November 7, 2016 at 9 am. Chr. Meier asked that Clk Waggener conduct the roll call. Clk Waggener asked for roll call as follows. Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public comment-none

Chr. Meier said that the adoption of the FY 2016 additional budget transfers is the order of business on the agenda needing approval. There was discussion. Commissioner Zeller made a motion to approve the additional budget transfers as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Commissioner Zeller said that the Courthouse will be closed November 8 and November 11.

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioners office on Monday October 31 at 9 am. Chr. Meier asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval is the minutes from the October 24, 2016 board meeting Chr. Meier said. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public comment-none

Chr. Meier said that a resolution approving jury pay in Morgan County is the next item needing approval. Chr. Meier said that this resolution will be replacing the current resolution on file. There was discussion. Commissioner Zeller made a motion to approve the resolution as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

A resolution approving the highway surplus equipment sealed bids is the next item on the agenda Chr. Meier said. Mr. Coultas said that he would like to recommend that the board approved the high bidders that submitted sealed bids. There was discussion. Commissioner Zeller made a motion to approve the high bidders as recommended by Mr. Coultas. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-County Clerk Waggener said that her office has had 1,200 early voters at this point and that her office will be open this Saturday from 9 am until noon.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioners office on Monday October 24, 2016 at 9 am. Vice Chairman Ginny Fanning asked Clk Waggener to conduct roll call. Clk Waggener asked for roll call as follows, Vice Chr. Fanning present, Commissioner Zeller present and Chr. Meier present by conference call. Clk Waggener informed the Vice Chairman that a quorum is present and the meeting could continue.

Vice Chr. Fanning said that the first order of business is the approval of the agenda. Chr. Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the minutes from the October 11 board meeting Vice Chr. Fanning said. Commissioner Zeller made a motion to approve the minutes as written. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Vice Chr. Fanning said that the bills in the amount of $72,333.61 are the next items needing approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval is the verifiable payroll for distribution on October 28 Vice Chr. Fanning said. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that a reappointment of Brain Rolf to the Coon Run Drainage and Levee District is the next item that needs approval from the board. There was discussion. Commissioner Zeller made a motion to approve the reappointment as discussed. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that a resolution to authorize Sale and Error fees is the next item on the agenda and that Treasurer Geirnaeirt is present and would explain this for them. There was discussion. Chr. Meier made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that a resolution for the properties sold through the sealed bid auction is the next item on the agenda and again Treasurer Geirnaeirt is present and would explain. There was discussion. Commissioner Zeller made a motion to approve the resolution as discussed. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clk Waggener said that early voting is taking place in her office Monday through Friday and this Saturday the office would be open from 9 am until noon.

Treasurer Geirnaeirt said that the tax sale would be held on November 2 at 2 pm.

Commissioner Zeller made a motion to adjourn the meeting. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.