Archive | 2016 County Commission Meeting Minutes
May 23, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on May 23, 2016 at 9 am. Chr. Meier asked Clk Waggener to conduct roll call. Clk Waggener asked for roll call as follows Chairman Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.
Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the board minutes from the May 9 meeting are the next item needing approval. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Chr. Meier said that the bills in the amount of $71,649.29 are the next items on the agenda for approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
The verifiable payroll for distribution on May 27 is the next item needing approval Chr. Meier said. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that an appointment to the West Central Mass Transit District is next on the agenda. Chr. Meier said that the board had received a letter from the district asking for the appointment of Lynn Colburn to replace Monte Hall who is retiring. There was discussion. Commissioner Fanning made a motion to approve the appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved
Chr. Meier said that an engineering agreement for a township bridge in R.D. #3 is next on the agenda and Matt Coultas is present and would explain this. Mr. Coultas said that this is a bridge in R.D. #3 over Lick Creek and he has an engineering agreement that the Chr. of the board needs to sign for the work to proceed. There was discussion. Commissioner Zeller made a motion to approve the engineering agreement as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that approval of Dupre Subdivision is next on the agenda and Dusty Douglas is present and would explain this for them. Mr. Douglas said that this subdivision was brought to them and it does meet all the county regulations. There was discussion. Commissioner Zeller made a motion to approve the Dupre Subdivision as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that an intergovernmental agreement with Calhoun and Green Counties to form the West Central Joint Dispatch is the next item on the agenda and that Phil McCarty is present and would explain this for them. Mr. McCarty said that this is a follow up from an early agreement. Mr. McCarty said that this agreement has more guidance from the State of Illinois. There was discussion. Commissioner Zeller made a motion to approve the agreement as explained. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
A resolution setting salaries for the elected officials (Commissioner 1, Circuit Clerk, and Coroner) to be elected in November is the next item on the agenda Chr. Meier said. There was discussion. Commissioner Fanning made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments- Treasurer Geirnaeirt said that real estate tax bills will be mailed out the 23 of June and they would be on green paper this year.
States Attorney Noll said that his office would have an intern for the summer.
Mr. Douglas said that the boiler project would be beginning in the next few days.
Mr. Coultas said that bridge bids were opened last week for the Clevenger Road bridge repair and he would be in contact with the board with the official paperwork.
Commissioner Fanning said that the animal control committee would be having a meeting this Thursday.
Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.
May 16, 2016 – No Meeting
May 9, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on Monday May 9, 2016 at 9 am. Chr. Meier asked Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chairman Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chairman Meier that a quorum is present and the meeting could continue.
Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the board minutes from the April 26 meeting is the next item for approval. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved
Public Comment-none
Chr. Meier said that the bills in the amount of $31,342.01 are the next item for the board’s approval. Commissioner Zeller made a motion to approve the payment of the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the verifiable for May 15 distribution on May 13 is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the next two items are resolutions for the purchase of items for the Highway Department. Chr. Meier said that Mr. Coultas is present and would explain this for them. Mr. Coultas said that bids were opened on April 26. Mr. Coultas said that he would like to recommend that the board approve the bid from Truck Centers, Inc in Morton Illinois for the tandem axle dump truck. There was discussion. Commissioner Zeller made a motion to approve the bid as recommended. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the next resolution is for the purchase of a total patcher vortex and Mr. Coultas would recommend the bid from Hampton Equipment Inc., Raymond, Illinois. There was discussion. Commissioner Zeller made a motion to approve the bid as recommended. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments-Ms. Geirnaeirt, Morgan County Treasurer, said that mobile home tax bills were mailed out and the due date is June 12. Ms. Geirnaeirt said that real estate bills will be mailed out May 23 and the due dates for these will be July 5 and September 6. Ms. Geirmaeirt said that her office is starting a new program that will allow tax payers to pay their real estate taxes on line. There was discussion.
Mr. Coultas said that bids for structure work in road district #9 will be opened on May 20.
Commissioner Fanning reported that the county wide clean up day was a huge success and would like to thank Buster Sanitation.
Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.
May 2, 2016 – No Meeting
April 18, 2016 – No Meeting
April 18, 2016 – No Meeting
April 11, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on Monday April 11, 2016 at 9 am. Chr. Meier asked the Clerk’s office to take the roll call. Deputy Clk Mellor asked for roll call as follows Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Deputy Clk Mellor informed Chr. Meier that a quorum is present and the meeting could continue.
Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the minutes from the March 28 and the April 1 board meetings are the next two items on the agenda. Commissioner Fanning made a motion to approve the March 28 minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Commissioner Zeller made a motion to approve the April 1 board minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Chr. Meier said that the bills in the amount of $49,323.08 are the next items needing approval. Commissioner Fanning made a motion to approve the payment of bills in the amount stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the verifiable payroll for distribution on April 15 is the next order of business. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the Morgan County Highway MFT bids are the next item on the agenda and that Mr. Coultas is present and would explain this. Mr. Coultas said that the MFT bids were opened on March 25 and there were 5 companies that submitted bids. (See attached) There was discussion. Mr. Coultas recommended to the board that they accept the low bids. Commissioner Zeller made a motion to approve the bids as recommended by Mr. Coultas. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the approval and acceptance of the boiler replacement bids is the next item for approval and Mr. Douglas is present and would explain this. Mr. Douglas said that 2 companies had submitted bids and the low bid received was from Henson Robinson Company of Springfield. There was discussion. Commissioner Zeller made a motion to approve the low bid from Henson Robinson to replace the boiler in the Courthouse. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments-Mr. Coultas reported that work for designs and repairs on several bridges throughout the county are continuing. There was discussion.
Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.
April 4, 2016 – No Meeting
April 1, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on Friday April 1 2016 to conduct a special meeting. Vice Chr. asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Vice Chairman Fanning present and Commissioner Zeller present. Chairman Meier is in absentia. Clk Waggener informed the Vice Chr. that a quorum is present and the meeting could continue.
Vice Chr. said that the first order of business is the approval of the board minutes from the March 14, 2016 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Vice Chr. Fanning said that the next item needing approval is the easement with the North Morgan Water Coop. This easement is going to cross land that the county owns and has a cell tower on the property Vice Chr. Fanning said. The State’s Attorney has reviewed this document and there was some language that has been changed said Vice Chr. Fanning. There was discussion. Commissioner Zeller made a motion to approve the easement with the new language in it. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments- Clk Waggener said that the election is now officially over and there were no problems to report on. Clk Waggener thanked her office staff and all the election judges and all the helped to make this a successful election.
Commissioner Zeller made a motion to adjourn the meeting. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.