Archive | 2016 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioners office on Monday March 28, 2016 at 9 am. Vice Chairman Ginny Fanning will be conducting the meeting due the absence of Chairman Meier.

Vice Chr. Fanning asked for the roll call to be taken. Deputy Clk Mellor took roll call as follows Vice Chr. Fanning present and Commissioner Zeller present.  As stated Chr. Meier is in absentia.  Deputy Clk Mellor informed the Vice Chr. that a quorum is present and the meeting could continue.

Vice Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

The next item on the agenda is the board minutes from the March 14 meeting said Vice Chr. Fanning. This will need to be tabled until next week Vice Chr. Fanning said.

Vice Chr. Fanning said that approval of the February Treasurer’s report is the next item on the agenda and the Treasurer is present and will explain this report. Treasurer Geirnaeirt said that she had nothing to point out and would answer any questions.  There was discussion.  Commissioner Zeller made a motion to approve the Treasurer’s report as presented.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Public Comment-none

Vice Chr. Fanning said that the bills in the amount of $33,485.20 are the next items needing approval. Commissioner Zeller said that election bills were in this amount and made a motion to approve the payment of bills in the stated amount.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Vice Chr. Fanning said that the verifiable payroll for distribution on March 30 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Vice Chr. Fanning said that the Commissioners had received a letter asking for the appointment of Jason Wardell to the E911 board representing Murrayville for the remainder of the term ending December 30, 2018. There was discussion.  Commissioner Zeller made a motion to approve the appointment of Mr. Wardell as stated.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Vice Chr. Fanning said that the next item on the agenda is the approval of the appointment of three trustees to the Concord Cemetery Board. Vice Chr. Fanning said that these appointments are for Dale Nickel, Brian Musch and Alex Brockhouse.  There was discussion.  Commissioner Zeller made a motion to approve the appointments as stated.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Vice Chr. Fanning said that the approval of the intergovernmental agreement for the Enhanced 911 with Greene County and Calhoun County.   Vice Chr. Fanning said that the approval of this agreement will be voted upon separately.  There was discussion. Commissioner Zeller made a motion to approve the agreement for the enhanced E911 with Greene County with the notation that the new language will be written into the current agreement.  Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Commissioner Zeller made a motion to approve the agreement as stated with Calhoun County. Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved.

Vice Chr. Fanning said that an approval of an easement with the North Morgan Water Coop is the next item on the agenda. Vice Chr. Fanning said that the State’s Attorney is reviewing this and the board will have a special board meeting on Friday after the review is complete.

Reports of Departments-Treasurer Geirnaeirt said that the mobile home bills have been mailed and they are due June 10.

Vice Chr. Fanning said that the successful bidder for the new boiler in the courthouse is Henson Robinson with a bid of $117,000.

Vice Chr. Fanning said that Stephanie Jones will be retiring after 21 years of service to the county. There will be a reception in her honor this Thursday from 2-4 pm.

Commissioner Zeller made a motion to adjourn the meeting. Vice Chr. Fanning seconded the motion.  All voted “AYE”.  The motion is approved and the meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 14, 2016. Chairman Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Meier said is the approval of the board minutes from the March 7 meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Meier said that the bills in the amount of $47,391.87 are the next items for approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that payroll in the amount of $260,385.28 is the next item on the agenda needing approval. Commissioner Fanning made a motion to approve the payroll in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-The Treasurer reported that mobile homes bills will be going out next week. The County Clerk reported that her office will be closed March 15 except for election purposes.

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Law Library of the Courthouse on Monday March 7, 2016 at 9 am.

Chr. Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. Meier that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval Chr. Meier said is the board minutes from the February 22  meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Meier said that the appointment of Terry Denison to the Western Illinois Economic Development Authority Board to replace Kai Schnitker is the next  item needing approval. There was discussion. Commissioner Zeller made a motion to approve the appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next two items are for the approval of the MFT bidding process for the county and the road districts. Chr. Meier said that Matt Coultas is present and would explain this. Mr. Coultas said that the board’s approval is needed for the solicitation of bids for the MFT county and road districts. There was discussion. Commissioner Zeller made a motion to approve the County MTF bidding process. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. Commissioner Fanning made a motion to approve the Road Districts MTF bidding process. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the joint dispatch agreement is the next item on the agenda. Chr. Meier said that this has been an ongoing project for 11 years. There was discussion. Commissioner Zeller made a motion to approve the joint dispatch agreement as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the TIF district letter of recommendation is the next item on the agenda for approval. The Village of South Jacksonville’s TIF is currently in a 25 year TIF program and they would like to extend it for another 12 years Chr. Meier said. Representing the Village of Acting Mayor Steve Waltrip, John Green and Wilber German. There was discussion. Commissioner Fanning made a motion to approve the TIF district letter of recommendation as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

The Morgan County Board of Commissioners met at 9 am on February 22 in the Commissioner’s office. Chairman Meier asked for County Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Chairman Bill Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed Chr. Meier that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda for approval is the board minutes from the February 8 meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

The next item needing approval is the bills in the amount of $97,757.25 said Chr. Meier. Commissioner Zeller made a motion to approve the payment of the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for distribution on February 29 is the next item on the agenda for approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Approval of the FOP corrections contract is the next item on the agenda Chr. Meier said. Sheriff Duvendack said this is a straight forward contract and it was for all sheriffs employees except the deputies. There was discussion. Commissioner Zeller made a motion to approve the FOP corrections contract as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clerk Waggener said that her office is still accepting applications to vote by mail and early voting is available in her office.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday February 8 at 9 am. Chairman Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed Chr. Meier that a quorum is present and the meeting could proceed.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is the approval of the January 25 board minutes Chr. Meier said. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the acceptance of the Treasurers reports from September, October, November and December are the next items for approval. The Treasurer said that she had nothing to point out on any of the reports and would answer any questions. Commissioner Zeller made a motion to accept the September Treasurer report. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. Commissioner Zeller made a motion to accept the October treasurers report. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. Commissioner Zeller made a motion to accept the November treasurers report. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. Commissioner Zeller made a motion to accept the December treasurers report. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Meier said that the bills in the amount of $79,466.96 are the next items for approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll due for distribution on February 11 is the next item on the agenda. Commissioner Fanning made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of a one day liquor license for the Chili Cook Off is the next item needing approval. Chr. Meier said that this is an annual event that is hosted by Don’s Place and this year the proceeds will benefit the Nursery School. Chr. Meier said that the event will be held at the Jacksonville Airport on March 6 from noon until 10 pm. Commissioner Fanning made a motion to approve the liquor license as requested. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda is a resolution for a tax sale Chr. Meier said. The Treasurer said that the paperwork for this sale is now complete. There was discussion. Commissioner Fanning made a motion to approve the resolution as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the acceptance of the FY 2014-2015 audit is the next item on the agenda and that Adam Withee will point out the highlights for the board. There was discussion. Commissioner Fanning made a motion to accept the FY 2014-2015 audit report as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clk Waggener said that her office is now early voting and accepting requests for vote by mail applications. Treasurer Geirnaeirt said that her office is starting to receive some monies from the State. Commissioner Fanning said that the Courthouse would be closed Friday and Monday February 11 and February 15 respectively.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday January 25, 2016 at 9 am. Chr. Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Chr. Meier present, Commissioner Fanning present via conference call and Commissioner Zeller present. Clk Waggener informed Chr. Meier that a quorum is present and the meeting could continue.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the board minutes from the January 11 meeting are the next item for approval. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Meier said that the bills in the amount of $74,248.55 need approval for payment. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for distribution on January 29 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Clerk Waggener said that her office may not be ready for voting on the 4th of February due to the pending objections on Presidential candidates. Clk Waggener said as soon as she hears from State Board of Elections she will be notifying the press when voting will begin. Commissioner Zeller said that the commissioners along with the assessor are conducting hearings for Board of Review.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.