Archive | 2017 County Commission Meeting Minutes

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 14, 2017 at 9 am. Chairman Fanning asked Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present.
Clk. Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval is the board meeting minutes from the July 24 meeting Chr. Fanning said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the board meeting minutes from July 31 are also needing approval. Commissioner Zeller made a motion to approve the July 31 minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the Treasurer reports for the months of May and June are the next items on the agenda. Ms. Geirnaeirt, Treasurer, said that she had nothing to point out but would answer any questions for the board. Commissioner Meier made a motion to approve the May and June Treasurer reports. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the bills for $104,917.10 are the next items for approval. There was some discussion. Commissioner Meier made a motion to approve the payment of bills in the amount stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that payroll for $258,040.17 for distribution on August 15 is the next item for approval. Commissioner Zeller made a motion to approve the payroll in the stated amount for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an appointment of David White to the Alexander Water District is the next item on the agenda. Chr. Fanning said that this appointment is to fill the unexpired term of Robert Mills. There was discussion. Commissioner Zeller made a motion to approve the appointment as presented to the board. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Fanning said, is the approval of a resolution verifying participation of elected officials in the Illinois Municipal Retirement Fund. There was discussion. Commissioner Zeller made a motion to approve the resolution as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.
Chr. Fanning said that the filing of the preliminary budget for the fiscal year 2018 is the next item on the agenda. Chr. Fanning said that this will be on file beginning today in the County Clerk’s office for review and it will be replace with the final budget August 28. There was discussion. Commissioner Zeller made a motion to approve the filing of the preliminary budget in the County Clerk’s office as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Geirnaeirt said that the second installment of real estate taxes would be due September 5.
Mr. Douglass said that he would like to invite the Elected Officials out to the new proposed business park for a dedication. Mr. Douglas said that Shawn Artis, GIS coordinator, would be receiving an award from the Illinois GIS Association.
Chr. Fanning said that there would be a dedication in the large courtroom this morning of a picture of Abraham Lincoln from Dr.’s Rand and Pat Burnett in memory of the late Commissioner Rawlings. There was discussion.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

The Morgan County Board of Commissioners meet in the Commissioner’s office on Monday July 31. Chr. Fanning asked Deputy Clk Mellor to take the roll call. Deputy Clk Mellor asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Deputy Clk Mellor informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the next order of business is the approval of the one-day liquor license for the Waverly tractor pull on August 12. There was discussion. Commissioner Zeller made a motion to approve the request as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the next order of business is the approval of the one-day liquor license for the annual Chamber Steak Fry that will be held on September 14. There was discussion. Commissioner Meier made a motion to approve the request as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of an ordinance to continue Mediacom franchise fees is the next item on the agenda. Chr. Fanning said that the States Attorney’s office had reviewed this for the board. There was discussion. Commissioner Zeller made a motion to approve the ordinance as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners meet in the Commissioner’s office on Monday July 24 at 9 am. Chr. Fanning asked that Deputy Clk. Mellor take roll call. Roll call was taken as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Deputy Clk Mellor informed the Chairman that a quorum is present and that the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Fanning said are the minutes from the July 10 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the acceptance of the July Treasurer report is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the Treasurer report as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the bills for $85,869.84 need approval for payment. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the verifiable payroll for distribution on the 28 of July is the next item on the agenda. Commissioner Meier made a motion to approve the verifiable for the mentioned date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an appointment of John Six to the Farmland Assessment Review Board is the next item needing approval. There was discussion. Commissioner Zeller made a motion to approve the appointment of John Six as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the appointments of Tom Atkins and Doug Moy to the West Central Mass Transit District Board is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the appointments as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Chr. Fanning said that the Farmland Review meeting is today at 10.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 10, 2017 at 9 am. Chr. Fanning asked Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chr. Fanning – present, Commissioner Zeller – present and Commissioner Meier – present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the board meeting minutes from June 26 is the next item for approval. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda Chr. Fanning said is the acceptance of the March Treasurer’s report. Treasurer Geirnaeirt said she had nothing to point out and asked the board to accept her report. There was discussion. Commissioner Meier made a motion to accept the Treasurer’s report as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the bills for $31,496.20 need approval for payment. Commissioner Zeller made a motion to approve the bills in the amount stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the verifiable payroll for July 15 payroll to be distributed on July 14 is the next item needing approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the budget hearings are scheduled for all departments for the next fiscal year that begins September 1. There was discussion.

Reports of Departments-Clerk Waggener said that her office is sending out new voter registration cards to all registered voters in order to clean up voter files. There was discussion.
Treasurer Geirnaeirt said that her office has processed the first installment of real estate taxes that were due in June and a few residents have been paying second installments.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 26 at 9 am. Chairman Fanning asked County Clerk Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk. Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the board minutes from June 19 need approval from the board. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the bills for $65,832.67 are the next items needing approval for payment. Commissioner Meier made a motion to approve the payments of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that the verifiable payroll for the August 30 payroll is the next item for approval. Commissioner Zeller made a motion to approve the verifiable payroll for the date stated. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said awarding of the weatherization material bids was next on the agenda and asked Mr. Douglas to elaborate on this. Mr. Douglass said that the bids received were put into spreadsheets that have been distributed to the board. There was discussion. Commissioner Meier made a motion to approve the bids. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of a culvert replacement is the next item on the agenda. Chr. Fanning said that the road commissioner of district 11 is asking for 50% assistance from the county for replacing a culvert on Sheriffs Road in road district 11. There was discussion. Commissioner Zeller made a motion to approve the request as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that approval of bid documents for local agency traffic sign upgrade is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the upgrade as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of establishment and posting of speed limit policy is the next item on the agenda Chr. Fanning said. Mr. Coultas said that according to the Illinois vehicle code it states that there are statutory speed limits in rural and urban areas. Mr. Coultas said that under the Illinois Highway Code that a county board may establish maximum speed limits on county highways, township roads and district roads except those under the jurisdiction of the Illinois Department of Transportation. There was discussion. Commissioner Zeller made a motion to approve the speed limit policy as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an approval of ordinance for altered speed zone on Minor Drive is the next item on the agenda. Mr. Coultas and the board discussed this. Commissioner Meier made a motion to approve the ordinance as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Fanning said that an ordinance establishing the reimbursement of all travel, meal and lodging expenses of officers and employees is the next item for approval. Chr. Fanning said that the local government travel expense control act requires all non-home rule public agencies, including counties to regulate by ordinance or resolution the reimbursement of all travel, meals and lodging expenses. There was discussion. Commissioner Zeller made a motion to approve the ordinance as presented and discussed. Commissioner Meier seconded the motion. Al voted “AYE”. The motion is approved.

Chr. Fanning said that the awarding and notice to proceed for the animal control facility is the next item needing approval. There was discussion. Chr. Fanning said that Trotter General Contracting Inc. from Macomb, Illinois was the winning bid. Commissioner Meier made a motion to approve the contract and notice to proceed as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 19 at 9 am. Chairman Fanning asked Clerk Waggener to conduct the roll call. Clk. Waggener asked for the roll call as follows-Chr. Fanning present, Commissioner Zeller present and Commissioner Meier present. Clk. Waggener informed Chr. Fanning that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Chr. Fanning said that a correction to the agenda would need to be noted. Chr. Fanning said that under business (c) the awarding of the contract for the animal control facility would need to be tabled at this time. There was discussion. Commissioner Zeller made a motion to approve the agenda with the removal of business (c) as noted. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval, Chr. Fanning said are the minutes from the June 12 meeting. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Chr. Fanning said that the opening of the weatherization material bids is the next item on the agenda. (See attached) Chr. Fanning said that these would be presented in spreadsheet form for the approval of the board at next Monday’s board meeting.

Chr. Fanning said that the approval of the notice of the ordinance of prevailing wage rate. This is an annual ordinance that the board passes every year Commissioner Zeller said. There was discussion. Commissioner Zeller made a motion to approve the ordinance for the prevailing wage rate as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.