Archive | 2020 County Commission Meeting Minutes

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Meeting ID: 224 976 375

AGENDA
BOARD MEETING
MARCH 23, 2020
9:00 AM
1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of March 9, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Re-appointment of David White to the Alexander Water District
d) Re-appointment of David McQueen to the Alexander Fire Protection District
e) 2020 County M.F.T. Maintenance Material Letting Bids
f) Ordinance for the County Cannabis Retailers’ Occupation Tax
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
March 23, 2020

*The Morgan County Board of Commissioners held a meeting on March 23, 2020. Chr. Zeller said that the meeting is being held this morning via dial in for board members, elected officials, department heads and anyone who chooses to do so. Present in the office is Chr. Zeller and County Clk. Waggener.*

The Morgan County Board of Commissioner met on Monday March 23, 2020 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered present, Commissioner Meier answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said the approval of the agenda is the first order of business. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the consideration and approval of the March 9 2020 board minutes are the next item on the agenda. The minutes are not ready at this time and will be approved at the next board meeting, Chr. Zeller said.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Financial Report-County Clerk said the election went well despite everything that is happening in our communities.

Chr. Zeller said that bills for $99,443.35 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills. Commissioner Fanning seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” have passed the payment of the bills in the stated amount.

Chr. Zeller said that the verifiable payroll to be signed on the 28 and distributed on the 30 is the next item for the board to approve. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. Chr. Zeller asked for roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered “AYE”, Commissioner Fanning answered “AYE” and Chr. Zeller answered “AYE”. Clk. Waggener informed the Chr. that the “AYES” have approved the verifiable payroll.

Chr. Zeller said that the board has received a letter asking for the re-appointment of David White to the Alexander Fire Protection District. There was discussion. Commissioner Meier made a motion to approve the re-appointment as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a re-appointment of David McQueen to the Alexander Fire Protection District also needs approval from the board. There was discussion. Commissioner Meier made a motion to approve the re-appointment as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the 2020 County MTF maintenance material letting bids is the next item on the agenda. Matt Coultas said bids were opened at the Morgan County Highway Department and this resolution is for the low bids submitted. There was discussion. Commissioner Meier made a motion to approve the 2020 County MTF maintenance material bids as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that an ordinance for the County Cannabis Retailers’ Occupation tax is the next item for approval. Chr. Zeller said that this would be a 3.75 sales tax on any cannabis that is sold or distributed in the County. Chr. Zeller said that the City of Jacksonville and the Village of South Jacksonville have already passed this ordinance. There was discussion. Commissioner Meier made a motion to approve this ordinance as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Other business-none

Closed Meeting Session (only if needed)

Chairman’s Remarks-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.

AGENDA
BOARD MEETING
MARCH 9, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of February 24, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Resolution Supporting the Creation of the Statistical Boundaries of the Mid-America Port Commission
d) Resolution Approving the Appointment of Four Board Members for Mid-America Intermodal Authority Port District as Nominated by the Eleven County Board Chairman of Adams, Brown, Cass, Hancock, Pike, Schuyler, Scott, Henderson, Mercer, Morgan and Warren
e) FY 2019 Audit
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
MARCH 9, 2020

The Morgan County Board of Commissioners met in the Commissioner’s office on March 9, 2020 at 9 am. Chr. Zeller asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Fanning answered present, Commissioner Meier answered present and Chr. Zeller answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE” The motion is approved.

Chr. Zeller said that the minutes from the February 24, 2020 are the next item needing approval. Commissioner Meier made a motion to approve the minutes as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-Comments were by Mr. Woodyard, Ms. Niemann, and Ms. Becker.

Committee Reports-none

Staff and Consultant Reports, including Finance Report-Treasurer Geirnaeirt gave her treasurer report. There was discussion. Commissioner Fanning made a motion to approve the treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.
County Clerk Waggener reported that her office would be open Saturday from 9 am until noon for early voting.

Chr. Zeller said bills for $86,040.25 need approval for payment from the board. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the verifiable payroll is the next item on the agenda for approval. Chr. Zeller said that payroll would be signed on the 12 and distributed on the 13. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution supporting the creation of the statistical boundaries of the Mid-America Port Commission is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a resolution for approving the appointment of four board members for the Mid-America Intermodal Authority Port District as nominated by the eleven county board chairman’s of Adams, Brown, Cass, Hancock, Pike, Schuyler, Scott, Henderson, Mercer, Morgan and Warren needs approval from the board. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the FY 2019 Audit is next on the agenda and Adam Withee from Zumbahlen Accounting Firm is here and would present the findings of the FY 2019 audit. There was discussion.
Commissioner Meier made a motion to approve the FY 2019 Audit as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.

Other business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Zeller apologized to room for those in attendance that went to the Law Library instead of coming to the Commissioner’s office.

Commissioner Fanning made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

AGENDA
BOARD MEETING
FEBRUARY 24, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of February 10, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Resolution for Payment of Delinquent Taxes
d) Local Public Agency Materials Proposal or Delivery and Install Proposal for the Road Districts
e) Local Public Agency Materials Proposal or Delivery and Install Proposal for Morgan County
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
FEBRUARY 24, 2020

The Morgan County Board of Commissioners met in the Law Library on Monday February 24, 2020 at 9 am. *In the absence of Chr. Zeller, Vice Chr. Fanning will conduct the meeting.* Vice Chr. Fanning asked Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present and Commissioner Fanning answered present. Clk. Waggener informed Vice Chr. Fanning that a quorum is present and the meeting could continue.

Vice Chr. Fanning said that the first item is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Consideration and approval of the minutes from the February 10, 2020 meeting is the next item for approval Vice Chr. Fanning said. Commissioner Meier made a motion to approve the minutes as written. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-Ralph Wohlers commented

Committee Reports-none

Staff and Consultant Reports, including Finance Report-County Clk Waggener said that her office is conducting early and grace period voting in her office.
County Highway Engineer Matt Coultas said that the bridge on the Arenzville Road is making slow but steady progress.
County Regional Planner Dusty Douglas said that his office had received a submittal from Apex concerning the Wind Farm. There was discussion.

Vice Chr. Fanning said that bills for $50,839.18 need approval from the board for payment. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Vice Chr. Fanning seconded the motion. Clk. Waggener asked for a roll call for payment of the bills as follows, Vice Chr. Fanning answered “AYE”; Commissioner Meier answered “AYE”. Clk. Waggener informed the Vice Chr. that the “AYES” have passed the motion.

Vice Chr. Fanning said that the verifiable payroll for signing on February 27 and distribution on February 28 is the next item for approval. Commissioner Meier made a motion to approve the verifiable payroll for the stated dates. Vice Chr. Fanning seconded the motion and asked for roll call for payroll. Clk. Waggener asked for roll call as follows, Commissioner Meier answered present, Vice Chr. Fanning answered present. Clk. Waggener informed the Vice Chr. that the “AYES” have passed the motion.

Vice Chr. Fanning said that a resolution for payment of delinquent taxes is the next item on the agenda.
Treasurer Geirnaeirt said this is done when someone has paid his or her delinquent taxes. There was discussion. Commissioner Meier made a motion to approve the resolution as discussed. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that the next item on the agenda is the local public agency materials proposal or delivery and install proposal for the road districts. Matt Coultas said that this is a yearly routine item for the road districts. There was discussion. Commissioner Meier made a motion to approve the proposal as discussed. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Fanning said that another local public agency materials proposal or delivery and install proposal for Morgan County is the next item on the agenda. Matt Coultas said that this also is an annual item for the county. There was discussion. Commissioner Meier made a motion to approve the proposal as discussed. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.

Other Business-none

Closed Meeting Session-none

Chairman Remark’s-none

Commissioner Meier made a motion to adjourn the meeting. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

AGENDA
BOARD MEETING
FEBRUARY 10, 2020
9:00 AM

1. Call To Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of January 21, 2020 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Appointment of Dr. Charles Reeve as the Passavant Area Hospital’s Representative on the West Central Joint Emergency Telephone Systems Board from January 1, 2020 to January 1, 2023
d) Re-appointment of James Bailey to the North Scott Fire Protection District Board for a three-year term
e) Appointments of Sarah Brogdon, Clyde R. Richardson, Kenneth Carpenter, Adrian M. Brogdon, Wendy J. Meyer, and Richard L. Rees to the Davis Cemetery Board
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BORD MEETING
FEBRUARY 10, 2020

The Morgan County Board of Commissioners met in the Commissioner’s office at 9 am on Monday February 10, 2020. Chr. Zeller said that he wanted to make note that Commissioner Meier was absent from today’s meeting due to a family medical emergency. Chr. Zeller asked Clk. Waggener to conduct roll call. Clk. Waggener asked for roll call as follows, Chr. Zeller answered present and Commissioner Fanning answered present. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Zeller said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that the next order of business is the approval of the minutes from the January 21 board meeting. Commissioner Fanning made a motion to approve the minutes as written. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public comment-WLDS radio said that they had made a FOIA request to the FAA concerning placement of a wind turbine south of Alexander.

Committee Reports-none

Staff and Consultant Reports, including finance report-County Clerk Waggener said that her office is now conducting early voting through March 16 for the March Primary.
Commissioner Fanning noted that the Courthouse would be closed Wednesday February 12 and Monday February 17.

Chr. Zeller said bills for $71,794.65 need approval from the board for payment. Commissioner Fanning made a motion to approve the payment of bills in the stated amount. Chr. Zeller seconded the motion. Chr. Zeller asked for a roll call vote. Clk. Waggener asked for roll call for the payment of bills in the stated amount as follows, Commissioner Fanning answered yes, Chr. Zeller answered yes. Clk. Waggener informed the Chr. that the board had approved payment by “YES” votes.

Chr. Zeller said that the verifiable payroll to be signed on the 13 and distributed on the 14 needed approval from the board. Commissioner Fanning made a motion to approve the verifiable payroll for the stated dates. Chr. Zeller seconded the motion. Chr. Zeller asked for roll call for the verifiable payroll. Clk. Waggener asked for roll call for the verifiable payroll as follows, Commissioner Fanning answered “YES”, Chr. Zeller answered “YES”. Clk. Waggener informed the Chr. that board had approved the motion by the “YES” votes.

Chr. Zeller said that the board had an appointment of Dr. Charles Reeve as the Passavant Area Hospital’s representative on the West Central Joint Emergency Telephone Systems Board. Chr. Zeller said that the term for the appointment is January 1, 2020 to January 1, 2023. Commissioner Fanning made a motion to approve the appointment. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that a re-appointment of James Bailey to the North Scott Fire Protection District Board is the next item on the agenda for approval. Chr. Zeller said that this is for a 3-year term. Commissioner Fanning made a motion to approve the appointment. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Zeller said that appointments of Sarah Brogdon, Clyde R. Richardson, Kenneth Carpenter, Adrian M. Brogdon, Wendy J. Meyer and Richard L. Rees to the Davis Cemetery Board is the next item for approval. Chr. Zeller said that the board did receive a letter from the board’s attorney asking for these appointments. Chr. Zeller said that the cemetery board would determine term limits at a later date. Commissioner Fanning made a motion to approve the appointments as discussed. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Other Business-none

Closed Meeting Session-none

Chairman’s Remarks-none

Commissioner Fanning made a motion to adjourn the meeting. Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.