Archive | 2021 County Commission Meeting Minutes

The Morgan County Board is providing a call-in number for public participation without physical presence at the Board meeting.
Dial-in number: 1-701-802-5482
Access code: 166442

AGENDA
BOARD MEETING
AUGUST 9, 2021
9:00 AM

1. Call to Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of July 26, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
AUGUST 9, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 9, 2021 at 9 am. Chr. Fanning asked County Clk. Waggener to conduct the roll call. Clk. Waggener asked for roll call as follows, Commissioner Zeller answered “present”, Chr. Fanning answered “present” and Commissioner Meier is absent this morning due to health issues. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Chr. Fanning said the board minutes from the July 26 meeting are the next item needing approval. Commissioner Zeller made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-none

Chr. Fanning said bills for $82, 268.32 need approval from the board for payment. There is discussion. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the payment of bills in the stated amount as follows, Commissioner Zeller answered “yes”, Chr. Fanning answered “yes’. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said the verifiable payroll for signing on the August 12 and distribution on the 13 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the verifiable payroll for the dates stated as follows, Commissioner Zeller answered “yes”, and Chr. Fanning answered “yes”. Clk. Waggener informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Fanning said that the preliminary budget for the 2021-2022 fiscal year will be on file August 13 in the County Clerk’s office and the vote to approve the final budget will be at the end
of the month.
Commissioner Zeller said the few union contracts that the county has are in negotiations at this time.

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed and the meeting is adjourned.

The Morgan County Board is providing a call-in number for public participation without physical presence at the Board meeting.
Dial-in number: 1-701-802-5482
Access code: 16644
AGENDA
BOARD MEETING
JULY 26, 2021
9:00 AM
1. Call to Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of July 12, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Appointment of Bryan Leonard and Pollyanna Williams to become Morgan County Representatives to the West Central Mass Transit District Board for a term ending June 30, 2025
d) Re-appointment of John Hermes to the Alexander Fire Protection District Board for a three-year term
e) Resolution to Purchase New Equipment for the Morgan County Highway Department
f) One Day Liquor License for the Jacksonville Chamber of Commerce for September 16, 2021
g) One Day Liquor License for Hamilton’s Catering for August 14, October 2, October 9, and October 23, 2021
h) Class A Liquor License for COEMART General Store & BBQ
i) Awarding of MCS Community Services Program Year 2022 Weatherization Bids
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
July 26, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 26, 2021 at 9 am. Chr. Fanning asked for roll call. County Clk. Waggener asked for roll call as follows, Commissioner Zeller answered “present” and Chr. Fanning answered “present”. * Commissioner Meier is out today due to health issues.* Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Chr. Fanning said that board minutes from July 12 also need approval from the board. Commissioner Zeller made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Reports-Highway Superintendent Coultas said all roads except a small portion of the Winchester/Woodson road have been oiled and chipped.

Chr. Fanning said bills of $103,090.74 need approval from the board for payment. There is discussion. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for payment of bills in the stated amount as follows, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that the verifiable payroll for signing on August 29 and distribution on August 30 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the verifiable payroll as stated as follows, Commissioner Zeller answered “aye”, and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that the appointment of Bryan Leonard and Pollyanna Williams to the West Central Mass Transit District Board as representatives for Morgan County is the next item for approval. There is discussion. Commissioner Zeller made a motion to approve the appointments as discussed. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Chr. Fanning said a re-appointment of John Hermes to the Alexander Fire Protection Board is the next item on the agenda. Chr. Fanning said that the necessary paperwork has been submitted and in order and she will make a motion to approve the re-appointment. Commissioner Zeller seconded the motion. All voted “aye”. The motion has passed.

Chr. Fanning said that a resolution for the purchase of new equipment for the Morgan County Highway Department is next on the agenda and Mr. Coultas is present. There is discussion. Commissioner Zeller made a motion to approve the resolution as discussed. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the resolution for the purchase of new equipment for the highway department as follows, Commissioner Zeller answered “aye”, and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. that that motion has passed.

Chr. Fanning said a one day liquor license for the Chamber of Commerce on September 16, 2021 is the next item for approval. Chr. Fanning said the paperwork is complete. Commissioner Zeller made a motion to approve the one day liquor license as stated for the Chamber. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the one day liquor license for the Chamber as stated as follows, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that board has received a request from Hamilton’s Catering for several one day liquor licenses on August 14, October 2, October 9 and October 23. There is discussion. Commissioner Zeller made a motion to approve the one day liquor licenses for Hamilton’s Catering for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the Hamilton Catering one day liquor licenses as stated as follows, Commissioner Zeller answered “aye”, and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that a request for a Class A liquor license for Coemart General Store and Bbq is the next item for approval. There is discussion. Commissioner Zeller made a motion to approve the Class A liquor license request as discussed. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the Class A liquor license as discussed as follows, Commissioner Zeller answered “aye’ and Chr. Fanning answered “aye”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that the awarding of bids for MCS Community Services Program Year 2022 Weatherization bids is next on the agenda and Dusty Douglass is present. Mr. Douglass said that he had handed out packets to the board with a breakdown on the bids and asked the board for permission to move forward with the bids as presented. There is discussion.

Other Business-none

Closed Meeting Session (only if needed)-none
Chairman’s Remarks-none

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed and the meeting stands adjourned.

The Morgan County Board is providing a call-in number for public participation without physical presence at the Board meeting.
Dial-in number: 1-701-802-5482
Access code: 166442
AGENDA
BOARD MEETING
JULY 12, 2021
9:00 AM
1. Call to Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of June 28, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Resolution for Delinquent Tax Payment
d) Opening of MCS Community Services Program Year 2022 Weatherization Bids
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
JULY 12, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on July 12, 2021 at 9 am. Chr. Fanning asked for roll call. Deputy Jokisch asked for roll call as follows, Commissioner Zeller answered “present” and Chr. Fanning answered “present”. Commissioner Meier is absent from today’s meeting due to health issues.

Chr. Fanning said the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Chr. Fanning said that the minutes of the June 28 board meeting need approval. Commissioner Zeller made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “aye”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Reports-none

Chr. Fanning said bills for $47,904.50 need approval for payment. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Deputy Jokisch asked for roll call as follows for the payment of bills, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye”. The motion has passed.

Chr. Fanning said the verifiable payroll for signing on the 13 and distribution on the 15 is the next item needing approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Deputy Jokisch asked for roll call for the approval of verifiable payroll as follows, Commissioner Zeller answered “aye’ and Chr. Fanning answered “aye”. The motion has passed.

Chr. Fanning said that a resolution of delinquent tax payment is next on the agenda. Chr. Fanning said that this is a routine item when taxes have been caught up and are back on the tax roll. Commissioner Zeller made a motion to approve the delinquent tax resolution. Chr. Fanning seconded the motion and asked for roll call. Deputy Jokisch asked for roll call for the resolution as discussed as follows, Commissioner Zeller answered “aye” and Chr. Fanning answered “aye’. The motion has been approved.

Chr. Fanning said that the opening of MCS Community Services Program Year 2022 weatherization bids is the next on the agenda and handed this item over to Dusty Douglass. There was discussion.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Fanning said that budget hearing will continue this week.

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed and the meeting is adjourned.

The Morgan County Board is providing a call-in number for public participation without physical presence at the Board meeting.
Dial-in number: 1-701-802-5482
Access code: 166442

AGENDA
BOARD MEETING
JUNE 28, 2021
9:00 AM

1. Call to Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of June 14, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Resolution for Delinquent Tax Payment
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
JUNE 28, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 28 at 9 am. Chr. Fanning asked for County Clk. Waggener to conduct roll call for the meeting. Clk. Waggener asked for roll call as follows, Commissioner Zeller answered “present” and Chr. Fanning answered “present”. Commissioner Meier is out this morning due to health issues. Clk. Waggener informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that approval of the agenda is the first item for approval. Commissioner Zeller made a motion to approve the agenda as presented. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Chr. Fanning said the minutes from June 14 need approval from the board. Commissioner Zeller made a motion to approve the minutes as written. Chr. Fanning seconded the motion. All voted “aye”. The motion has passed.

Public Comment-none

Committee Reports-none

Staff and Consultant Reports, including Finance Report-none

Chr. Fanning said bills for $37,781.44 need approval from the board for payment. Commissioner Zeller made a motion for payment of bills in the stated amount. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the payment of bills as follows, Commissioner Zeller answered “yes” and Chr. Fanning answered “yes’. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that verifiable payroll for signing on the 29 and distribution on the 30 is the next item for approval. Commissioner Zeller made a motion to approve the verifiable payroll for the stated dates. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the verifiable payroll as follows, Commissioner Zeller answered “yes” and Chr. Fanning answered ‘yes”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said that a resolution for delinquent tax payment is next on the agenda for approval from the board. Chr. Fanning said that all the proper paperwork has been filed and the taxes paid. There was discussion. Commissioner Zeller made a motion to approve the resolution as discussed. Chr. Fanning seconded the motion and asked for roll call. Clk. Waggener asked for roll call for the resolution for delinquent taxes as follows, Commissioner Zeller answered “yes” and Chr. Fanning answered “yes”. Clk. Waggener informed the Chr. the motion has passed.

Other Business-none

Closed Meeting Session (only if needed)-none

Chairman’s Remarks-Chr. Fanning said that the County has lost two retired county employees who served the County for many years, Jeff Lair as Coroner and Virgil Smith as Commissioner. Chr. Fanning said that sympathies are extended to both families.
Chr. Fanning said the Courthouse will be closed on July 5.
Preliminary Hearing for next year’s budget will begin on Tuesday July 6, Chr. Fanning said.

Commissioner Zeller made a motion to adjourn the meeting. Chr. Fanning seconded the motion. All voted “aye”. The motion is approved and the meeting is adjourned.

Due to current conditions, we are making call in access available.
Dial-in number available
+1 701-802-5482
Access code: 166442

AGENDA
BOARD MEETING
JUNE 14, 2021
9:00 AM

1. Call to Order
2. Roll Call of Members
3. Approval of the Agenda
4. Consideration and Approval of June 1, 2021 Meeting Minutes
5. Public Comment
6. Committee Reports
7. Staff and Consultant Reports, including Finance Report
8. Consideration and Action on Business Agenda Items (Motion and Roll Call Vote or Voice Votes)
a) Bills
b) Payroll
c) Appointment of Dr. Scott Boston to the Ashland Rural Fire District Board
d) Ordinance for Prevailing Wage Rates
e) Contract for Engineering Services with Hutchison Engineering for County Highway 123
9. Other Business
10. Closed Meeting Session (only if needed)
11. Chairman’s Remarks
12. Adjournment

MORGAN COUNTY BOARD MEETING
JUNE 14, 2021

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 14, 2021 at 9 am. Chr. Fanning asked for roll call. Deputy Clk. Mellor asked for roll call as follows, Commissioner Meier answered “present”. Commissioner Zeller answered “present” and Chr. Fanning answered “present”. Dpt. Clk. Mellor informed the Chr. that a quorum is present and the meeting could continue.

Chr. Fanning said that the agenda is the first order of business needing approval. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion has passed.

Chr. Fanning said that minutes from the June 1 board meeting need approval from the board. Commissioner Meier made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Public Comment-none

Committee Reports-none

Staff and Consultation Reports, including Finance Report-none

Chr. Fanning said bills for $77,117.32 need approval from the board for payment. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Meier seconded the motion. Chr. Fanning asked for roll call. County Clk. Waggener asked for roll call for the payment of bills as follows, Commissioner Meier answered “YES”, Commissioner Zeller answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said the verifiable payroll that was approved at the last board meeting on June 1, was signed on the 14 and distributed today the 15.

Chr. Fanning said that appointment of Dr. Scott Boston to the Ashland Rural Fire District is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the appointment as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked Clk. Waggener to conduct a roll call. Clk. Waggener asked for roll call for the appointment of Dr. Boston to the Ashland Rural Fire District as follows, Commissioner Meier answered “YES”, Commissioner Zeller answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said the ordinance for the prevailing wage rate is the next item on the agenda and County Clk. Waggener will explain. Clk. Waggener said that this ordinance is a yearly ordinance that must be approved by the board. There was discussion. Commissioner Meier made a motion to approve the prevailing wage ordinance as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the prevailing wage rate ordinance as follows, Commissioner Meier answered “YES”, Commissioner Zeller answered “YES” and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Chr. Fanning said the contract for the engineering services with Hutchison Engineering for County Highway 123 is the next item on the agenda. Matt Coultas explained the contract and there was discussion. Commissioner Meier made a motion to approve the engineering contract as discussed. Commissioner Zeller seconded the motion. Chr. Fanning asked for roll call. Clk. Waggener asked for roll call for the approval of the contract with Hutchison Engineering as follows, Commissioner Meier answered “YES”, Commissioner Zeller answered “YES”, and Chr. Fanning answered “YES”. Clk. Waggener informed the Chr. that the motion has passed.

Other Business-none

Closed Meeting if Needed-none

Chairman’s Remarks-none

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion has passed and the meeting is adjourned.