Morgan County, IL

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 9, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the approval of the agenda is the first item needing approval. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the approval of the minutes from the June 25, 2012 meeting is the next item on the agenda. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Approval of bills in the amount of $12,704.38 is the next item needing approval Chr. Rawlings said. Commissioner Meier made a motion to approve the payment of bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for the 15 of July payroll is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item is a resolution to the Village of Meredosia to convey a parcel of property that the County had owned. Ms. Hornbeek, Morgan County Treasurer said that this piece of property had been sold for delinquent taxes and was held by the Morgan County Trustee, but that the Village of Meredosia was interested in this property. There was discussion. Commissioner Meier made a motion to approve the resolution as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item is the approval of an agreement with J2 Software Solutions and the Sheriff’s department and the Sheriff is present and would explain this for us Chr. Rawlings said. Sheriff Duvendack said that this company bought out the company that was presently supplying the maintenance and support to the Sheriff’s department. There was discussion. Commissioner Zeller made a motion to approve the agreement as reported. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the approval of an employment agreement between the Sheriff’s Department (FOP Lodge #124) and the County of Morgan is the next item for approval. Sheriff Duvendack said that this approval will be retroactive back to September 1, 2011. There was discussion. Commissioner Zeller made a motion to approve the agreement as discussed. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Ms. Hornbeek, Morgan County Treasurer said that the first distribution of taxes has been made.

Mr. Coultas, Superintendent of Highways, said that Morgan County did receive a license from IEMA and that he and two additional employees were taking additional training for this license. There was discussion.

Communications-Commissioner Zeller said that the budget hearings would be beginning this week.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

July 2, 2012 No Meeting

JUNE 25, 2012

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 25, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Approval of the agenda is the first item on the agenda, Chr. Rawlings said. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the approval of the minutes from the June 11, 2012 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the acceptance of the Treasurer’s report for May. Ms. Hornbeek said that she had nothing to point out. There was discussion. Commissioner Meier made a motion to accept the Treasurer’s report. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Bills in the amount of $13,873.40 are the next item needing approval, Chr. Rawlings said. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for June 29, 2012 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion All voted “AYE”. The motion is approved.

Chr. Rawlings said that the approval of an order to appoint James Rolf to a three year term to the Indian Creek Drainage District is the next item on the agenda. There was discussion. Commissioner Meier made a motion to approve the appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the approval of the County Clerk’s Election Judge List for the next two years is the next item on the agenda and that the County Clerk would explain this for them. Ms. Waggener said that this list contained the names of prospective election judges for the next two yeas of elections beginning this November. The names are approved in the board meeting and then approved by the Circuit Judge on July 16 at 2 pm, Ms. Waggener said. There was discussion. Commissioner Zeller made a motion to approve the list of election judges as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Ms. Waggener, Morgan County Clerk, said that the fee for a certified copy of a death certificate would be increased beginning July 1, 2012 du to PA 97-0679. The additional fee of $2 will be deposited into a fund for Cemetery Oversight Licensing and Disciplinary. The new fee will be $19, Ms. Waggener said. There was discussion.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

June 18, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioners office on Monday June 11, 2012. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item needing approval is the minutes from the May 29 board meeting Chr. Rawlings said. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the bills in the amount of $37,236.36 are the next item on the agenda. Commissioner Meier made a motion to approve the payment of the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the verifiable payroll for June 15 is the next item needing approval. Commissioner Zeller made a motionto approve the verifiable payroll for the stated date. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that a resolution establishing the budget process and policies for the fiscal year 2013 is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the resolution for the budget process and policies for the fiscal year 2013. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the approval of the “Assessor’s Office Employment Agreement” with Carpenters Local Union #904 is the next item on the agenda. Commissioner Zeller said that this would be approved this morning even though some language needed to be clarified in the contract. There was discussion. Commissioner Zeller made a motion to approve the “Assessor’s Office Employment Agreement” with Carpenter’s Local Union #904. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-Treasurer Hornbeek said that real estate taxes may be paid at the taxpayer’s bank providing the payee has the tax bill with the stub attached and that their bill is correct. The tax payer may also pay their taxes by mail providing the postmark is on or before the due date of June 22, 2012, Ms. Hornbeek said. Taxes may also be paid in the Treasurer’s office in the Courthouse.

Communications-Ameren will be tree trimming in the Jacksonville, Franklin and Alexander areas.

Commissioner Meier made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

June 4, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Tuesday May 29, 2012 at 9 am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next order of business is the approval of the May 14, 2012 board minutes. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is to accept the Treasurers report for the month of April. Ms. Hornbeek said that she had nothing to point out. Commissioner Meier made a motion to accept the Treasurers report. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Bills in the amount of $12,564.91 are the next item needing approval, Chr. Rawlings said. Commissioner Meier made a motion to approve the bills in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The approval of payroll for May 30 in the amount of $249,084.42 is the next item on the agenda, Chr. Rawlings said. Commissioner Zeller made a motion to approve the payroll for the stated date and amount. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the next item on the agenda is the approval of an IDOT agreement for the county highway engineer’s salary and Mr. Coultas is present and would explain this. Mr. Coultas said that this is an annual agreement but the agreement on file with the State of Illinois is for Mr. Hance who retired. The State of Illinois Department of Transportation is asking that the county file a new agreement on behalf of me, Mr. Coultas said. There was discussion. Commissioner Meier made a motion to approve the agreement for IDOT on behalf of Mr. Coultas. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that approval of a resolution of “An Act regulating wages of Laborers, mechanics and other workers under contract by the county for public works” is the next item needing approval. This resolution is a yearly item that is done by the board. There was a discussion. Commissioner Meier made a motion to approve the resolution as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments–Mr. Coultas said that the county highway department has been finishing work on Route 123. They have also been working on bridge rail repairs on the Concord Road, Mr. Coultas said. There was discussion.

Communications–Chr. Rawlings said that there would be a public hearing at the Municipal Building June 6 at 5:45 for a new pollution control facility.

Commissioner Zeller said that he had communication from the Area Agency on Aging for Lincolnland for an area plan.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

May 21, 2012 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday May 14, 2012 at 9am. Present were Chairman Dick Rawlings, Commissioner Bill Meier and Commissioner Bradley A. Zeller.

Chr. Rawlings said that the first order of business is the approval of the agenda. Commissioner Meier made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item on the agenda, Chr. Rawlings said, is the minutes from April 9, 2012. Chr. Rawlings said that this had been tabled at the last meeting so there will need to be a motion to move them to a current status to approve them. Commissioner Meier made a motion to move the April 9, 2012 into current status. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the April 9, 2012 could now be approved. Commissioner Meier made a motion to approve the minutes of April 9,2012 as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the minutes from the April 23, 2012 meeting is the next item on the agenda. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Rawlings said that the March Treasurer report is the next item on the agenda to accept. There was discussion. Commisioner Zeller made a motion to accept the Treasurer report as presented. Commissioner Meier seconded the motion. All voted “AYE”. The motion is approved.

May 7, 2012 No Meeting