Morgan County, IL

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 30, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the minutes from the August 23, 2010 meeting is the next item needing approval. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the re-appointment of Mary English to the Morgan County Housing Authority. Chr. Meier said that the Commissioners did have a letter requesting this re-appointment. Commissioner Rawlings made a motion to approve the re-appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the appointment of Connie Potts to the Waverly East Cemetery Board. We received a letter from the Cemetery Board, Chr. Meier said, stating that Rod Marlow will be leaving the area and they would like to fill his vacancy with Ms. Potts. Commissioner Zeller made a motion to approve the appointment as read. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Next on the agenda, Chr. Meier said, is the approval of the re-appointment of Marc Carls to the Indian Creek Drainage District No. Two. Chr. Meier said that the Commissioners have in hand the required paperwork for this re-appointment. Commissioner Rawlings made a motion to approve the re-appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the amendment of the Intergovernmental Agreement for the Jacksonville/Morgan County enterprise zone and that Dusty Douglas is present and would explain this for them. Mr. Douglas said that Terry Dennison wanted to report the enterprise zone term is ready to expire. Mr. Douglas said that all requirements by everyone involved in this zone have been met to extend this zone from 23 to 30 years on single family homes. There was discussion. Mr. Douglas said that they would like a motion for the Chairman of the Board to sign this amendment and recognize the extension and new verbiage. Commissioner Zeller made a motion to approve the above stated amendment as explained by Mr. Douglas. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the adoption of the Fiscal Year 2011 budget. Chr. Meier said that this is a realistic budget with the uncertainty of monies owed to the County from the State of Illinois. Commissioner Zeller said that the Commissioner’s office cut their budget for the upcoming fiscal year. Commissioner Rawlings said that at this time the county does not plan any furlough days or layoffs but will review the budget situation again in January. There was discussion. Commissioner Zeller made a motion to adopt the Fiscal Year 2011 budget. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments- Dan Little said the MCS will begin taking calls for the LIHEAP program on September 1st 2010. There was some discussion.

Communications-Commissioner Rawlings said that there will be a Corridor 67 meeting at 11:30 Tuesday morning in Macomb, Illinois.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 23, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. There are some corrections to the agenda, Chr. Meier said. Number 3 and 4 will be switched and item C under business will be moved to number 8, with adjournment of the meeting becoming number 9, Chr. Meier said. Commissioner Rawlings made a motion to approve the agenda with the corrections stated by Chr. Meier. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the minutes from August 16, 2010 is the next item for approval. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of the Treasurer’s report, Chr. Meier said, is the next item needing approval and the Treasurer is present and will explain this for them. Ms. Hornbeek said that this report is for the month of July and she has nothing to point out but will answer questions. Ms. Hornbeek said that the second installment of real estate taxes will be due September 3. Commissioner Zeller made a motion to approve the Treasurer’s report as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Bill in the amount of $34,392.76 is the next item needing approval, Chr. Meier said. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for August 30, 2010 is the next item on the agenda. Commissioner Rawlings made a motion to approve the verifiable payroll for the above date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Chr. Meier said that the discussion of the Future Gen 2 project is the next item on the agenda. Chr. Meier said that there are several local elected officials and representation from different boards attending the meeting and would like to welcome them. There was discussion concerning this Future Gen 2 project and the County pursuing the entire project.

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 16, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said the first item is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, is the approval of the minutes from the August 9, 2010 meeting. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. Chr. Meier and Commissioner Rawlings voted “AYE”. Commissioner Zeller did not vote as he was absent from that meeting. All voted “AYE”. The motion is approved.

Chr. Meier said that approval of a one day liquor license for the Chamber of Commerce is the next item needing approval. This is an annual event that the Chamber has, Chr. Meier said, and it is the board’s policy to waive the fee for the Chamber. This steak fry will be September 16 at the Jacksonville Airport, Chr. Meier said. There was some discussion. Commissioner Rawlings made a motion to approve the one day liquor license for the Chamber and waive the fee. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the filing of the FY 2011 budget is the next item on the agenda. This is a preliminary budget to be filed today in the County Clerk’s office with the final budget to be filed August 30. There was discussion. Commissioner Rawlings made a motion to approve the filing of the preliminary budget in the County Clerk’s office today with the final budget to be filed August 30, 2010. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the City of Jacksonville Pictometery contribution is the next item on the agenda and Kelly Hall from the City is present and would explain this for everyone. Mr. Hall said on behalf of the City of Jacksonville he would like to present the County with a check in the amount of $10,000.00 for the Pictometery program that the County. Mr. Hall said that the City uses this program every day for many projects and it has proven to be very useful and time savings. There was some discussion. Chr. Meier thanked the City for their contribution.

Reports of Departments-none.

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday August 9, 2010 at 9 am. Present were Chairman Bill Meier and Commissioner Dick Rawlings. Abset was Commissioner Bradley A. Zeller.

Chr. Meier said that the first item needing approval is the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Approval of the June Treasurers report is the next item on the agenda, Chr. Meier said, and the Treasurer is present and would explain this for them. Ms. Hornbeek said that this report is for the month of June and she had nothing to point out unless there were questions. There was some discussion. Commissioner Rawlings made a motion to approve the June Treasurers report as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The next item, Chr. Meier said, needing approval are the minutes from the July 26th meeting. Commissioner Rawlings made a motion to approve the minutes as written. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that bills in the amount of $52,660.49 are the next item needing approval. Commissioner Rawlings made a motion to approve the bills in the stated amount. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Verifiable payroll for the 13th of August is the next item for approval, Chr. Meier. Commissioner Rawlings made a motion to approve verifiable payroll for the stated date. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the approval of the DEVNET contract is the next item on the agenda. Chr. Meier said that this is a 5 year contract in the amount of $34,755.00. This contract is for the software/support that includes the Assessor’s office, Treasurer’s office and the County Clerk’s office. There was some discussion. Commissioner Rawlings made a motion to approve the DEVNET contract as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

The approval of the Khamma Group contract is the next item, Chr. Meier said. This contract is a yearly contract with Scott Roberts and assistant Aaron. They are at the County 2 days a week and on call, Chr. Meier said, with a cost of $47,250.00. There was some discussion. Commissioner Rawlings made a motion to approve the Khamma Group contract as presented. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-none

Communications-none

Commissioner Rawlings made a motion to adjourn the meeting. Chr. Meier seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

August 2, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 26, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first item is the approval of the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the next item on the agenda is the approval of minutes from the July 12, 2010 board meeting. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The approval of the verifiable payroll for July 30 is the next item on the agenda, Chr. Meier said. Commissioner Rawlings made a motion to approve the verifiable for the stated date. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the bills in the amount of $74,756.75 are the next item needing approval. Commissioner Zeller made a motion to approve the payment of bills in the stated amount. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that a resolution establishing the budget process and policies for the fiscal year 2011 is the next item on the agenda. There was some discussion. Commissioner Zeller made a motion to approve the resolution establishing the budget process and policies for the fiscal year 2011. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the budget hearings for each office began last week. Sheriff Duvendack came in very close to his budget last year, Chr. Meier said. This year, Commissioner Rawlings said, will be a challenge for the county. There was discussion.

Chr. Meier said that the re-appointment of the Supervisor of Assessments is the next item for approval. Chr. Meier said that the Commissioners did have a resolution for this re-appointment. There was discussion. Commissioner Rawlings made a motion to approve the resolution as written for the re-appointment of Allen Vogt Supervisor of Assessments. Commissioner Zeler seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that an Intergovernmental Agreement between the City of Jacksonville and the Morgan County Board of Commissioners regarding the Edward Byrne Memorial Justice Assistance Grant is the next item on the agenda. There was discussion. Commissioner Zeller made a motion to approve the grant as stated. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments – none

Communications – none

Commissioner Rawlings made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.

July 19, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday July 12, 2010 at 9am. Present were Commissioner Bradley A. Zeller and Commissioner Dick Rawlings. Absent was Chairman Bill Meier. Commissioner Zeller is acting Vice Chairman and conducting the board meeting.

Vice Chr. Zeller said that the first item needing approval is the agenda. Commissioner Rawlings made a motion to approve the agenda as presented. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the next item on the agenda is the approval of the minutes from June 28, 2010. Commissioner Rawlings made a motion to approve the minutes as written. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

The next item for approval, Vice Chr. Zeller said, is the verifiable payroll for July 15th payroll. Commissioner Rawlings made a motion to approve the verifiable payroll for the stated date. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Vice Chr. Zeller said that the bills in the amount of $77,195.11is the next item on the agenda. Commissioner Rawlings made a motion to approve the bills in the stated amount. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved.

Reports of Department-Ms. Gross, Morgan County Clerk, said that her office is sending out a letter to precinct committee people to submit names for election judges for the November election.

Communications-none.

Commissioner Rawlings made a motion to adjourn the meeting. Vice Chr. Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.

July 5, 2010 No Meeting

The Morgan County Board of Commissioners met in the Commissioner’s office on Monday June 28, 2010 at 9 am. Present were Chairman Bill Meier, Commissioner Bradley A. Zeller and Commissioner Dick Rawlings.

Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Rawlings said that under business he would like to make a motion to add an item. This item is the approval and distribution of the personal code book to all officials and personal and this new code book will take effect September 1, 2010. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Approval of the June 21, 2010 minutes is the next item on the agenda, Chr. Meier said. Commissioner Rawlings made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the verifiable payroll for the June 30th payroll is the next item needing approval. Commissioner Zeller made a motion to approve the verifiable payroll for the June 30th payroll. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

An appointment to the Waverly East Cemetery Board, Chr. Meier said, is the next item needing approval. Chr. Meier said that this appointment is for a new appointment of Robert Imhoff. There was some discussion. Commissioner Rawlings made a motion to approve the appointment as stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

Chr. Meier said that the appointment of the Freedom of Information Officers is the next item for approval. Chr. Meier said that this had to be done by July 1, 2010 according to the new law that went into effect January 1. 2010. There was some discussion. Commissioner Rawlings made a motion to approve the list of the Freedom of Information Officers. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.

The awarding of the MCS Weatherization bids is the next item, Chr. Meier said, and Mr. Buhlig is present and will explain this for them. Mr. Buhlig said that the bids received and opened last week are on this spread sheet and he would recommend the low bids. There was some discussion. Commissioner Zeller made a motion to approve the low bids on the recommendation of Mr. Buhlig. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved.

Reports of Departments-The first tax installment is due this Friday July 2, 2010. Chr. Meier said that he has a Health Board meeting at Passavant Hospital today at noon to discuss the 2011 budget.

Communications-none

Commissioner Zeller made a motion to adjourn the meeting. Commissioner Rawlings seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.