Author Archive | Ginny Fanning
April 18, 2016 – No Meeting
April 11, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on Monday April 11, 2016 at 9 am. Chr. Meier asked the Clerk’s office to take the roll call. Deputy Clk Mellor asked for roll call as follows Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Deputy Clk Mellor informed Chr. Meier that a quorum is present and the meeting could continue.
Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the minutes from the March 28 and the April 1 board meetings are the next two items on the agenda. Commissioner Fanning made a motion to approve the March 28 minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Commissioner Zeller made a motion to approve the April 1 board minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Chr. Meier said that the bills in the amount of $49,323.08 are the next items needing approval. Commissioner Fanning made a motion to approve the payment of bills in the amount stated. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the verifiable payroll for distribution on April 15 is the next order of business. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the Morgan County Highway MFT bids are the next item on the agenda and that Mr. Coultas is present and would explain this. Mr. Coultas said that the MFT bids were opened on March 25 and there were 5 companies that submitted bids. (See attached) There was discussion. Mr. Coultas recommended to the board that they accept the low bids. Commissioner Zeller made a motion to approve the bids as recommended by Mr. Coultas. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the approval and acceptance of the boiler replacement bids is the next item for approval and Mr. Douglas is present and would explain this. Mr. Douglas said that 2 companies had submitted bids and the low bid received was from Henson Robinson Company of Springfield. There was discussion. Commissioner Zeller made a motion to approve the low bid from Henson Robinson to replace the boiler in the Courthouse. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments-Mr. Coultas reported that work for designs and repairs on several bridges throughout the county are continuing. There was discussion.
Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.
April 4, 2016 – No Meeting
April 1, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on Friday April 1 2016 to conduct a special meeting. Vice Chr. asked Clk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows Vice Chairman Fanning present and Commissioner Zeller present. Chairman Meier is in absentia. Clk Waggener informed the Vice Chr. that a quorum is present and the meeting could continue.
Vice Chr. said that the first order of business is the approval of the board minutes from the March 14, 2016 board meeting. Commissioner Zeller made a motion to approve the minutes as written. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Vice Chr. Fanning said that the next item needing approval is the easement with the North Morgan Water Coop. This easement is going to cross land that the county owns and has a cell tower on the property Vice Chr. Fanning said. The State’s Attorney has reviewed this document and there was some language that has been changed said Vice Chr. Fanning. There was discussion. Commissioner Zeller made a motion to approve the easement with the new language in it. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments- Clk Waggener said that the election is now officially over and there were no problems to report on. Clk Waggener thanked her office staff and all the election judges and all the helped to make this a successful election.
Commissioner Zeller made a motion to adjourn the meeting. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.
March 28, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioners office on Monday March 28, 2016 at 9 am. Vice Chairman Ginny Fanning will be conducting the meeting due the absence of Chairman Meier.
Vice Chr. Fanning asked for the roll call to be taken. Deputy Clk Mellor took roll call as follows Vice Chr. Fanning present and Commissioner Zeller present. As stated Chr. Meier is in absentia. Deputy Clk Mellor informed the Vice Chr. that a quorum is present and the meeting could continue.
Vice Chr. Fanning said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
The next item on the agenda is the board minutes from the March 14 meeting said Vice Chr. Fanning. This will need to be tabled until next week Vice Chr. Fanning said.
Vice Chr. Fanning said that approval of the February Treasurer’s report is the next item on the agenda and the Treasurer is present and will explain this report. Treasurer Geirnaeirt said that she had nothing to point out and would answer any questions. There was discussion. Commissioner Zeller made a motion to approve the Treasurer’s report as presented. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Vice Chr. Fanning said that the bills in the amount of $33,485.20 are the next items needing approval. Commissioner Zeller said that election bills were in this amount and made a motion to approve the payment of bills in the stated amount. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Vice Chr. Fanning said that the verifiable payroll for distribution on March 30 is the next item on the agenda. Commissioner Zeller made a motion to approve the verifiable payroll for the stated date. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Vice Chr. Fanning said that the Commissioners had received a letter asking for the appointment of Jason Wardell to the E911 board representing Murrayville for the remainder of the term ending December 30, 2018. There was discussion. Commissioner Zeller made a motion to approve the appointment of Mr. Wardell as stated. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Vice Chr. Fanning said that the next item on the agenda is the approval of the appointment of three trustees to the Concord Cemetery Board. Vice Chr. Fanning said that these appointments are for Dale Nickel, Brian Musch and Alex Brockhouse. There was discussion. Commissioner Zeller made a motion to approve the appointments as stated. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Vice Chr. Fanning said that the approval of the intergovernmental agreement for the Enhanced 911 with Greene County and Calhoun County. Vice Chr. Fanning said that the approval of this agreement will be voted upon separately. There was discussion. Commissioner Zeller made a motion to approve the agreement for the enhanced E911 with Greene County with the notation that the new language will be written into the current agreement. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Commissioner Zeller made a motion to approve the agreement as stated with Calhoun County. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved.
Vice Chr. Fanning said that an approval of an easement with the North Morgan Water Coop is the next item on the agenda. Vice Chr. Fanning said that the State’s Attorney is reviewing this and the board will have a special board meeting on Friday after the review is complete.
Reports of Departments-Treasurer Geirnaeirt said that the mobile home bills have been mailed and they are due June 10.
Vice Chr. Fanning said that the successful bidder for the new boiler in the courthouse is Henson Robinson with a bid of $117,000.
Vice Chr. Fanning said that Stephanie Jones will be retiring after 21 years of service to the county. There will be a reception in her honor this Thursday from 2-4 pm.
Commissioner Zeller made a motion to adjourn the meeting. Vice Chr. Fanning seconded the motion. All voted “AYE”. The motion is approved and the meeting is adjourned.
March 21, 2016 – No Meeting
March 24, 2016 Animal Control
Animal Control Shelter Committee
March 24, 2016
The Animal Control Shelter Committee met on March 24, 2016 at 10:00 a.m. at the Morgan County Courthouse. Members present included Flo Bryant, Ginny Fanning, Bill Scott, Lyle Walker, and Mike Woodyard, and Citizens Anne Jackson and Carol Rieken.
Minutes from the February meeting were approved.
Demetria sent a report on the results of the survey she and Lyle completed. Bill Daggett with Shelter Planners reviewed the data. He estimated a rough cost to build in the amount of $700,000-$800,000. Mr. Daggett also reviewed pictures of the Canine Camp to see how it would compare to the survey results. He had concerns with the trench drainage system information for the kennels and would need more information about the HVAC system.
Mike provided information regarding grant opportunities that might be available through the federal government. Getting out of the floodplain will be a key factor in grant applications.
Bill suggested looking at city property next to the new dog park as a possible building site. The land might be given to the county similar to the property on Oak Street.
Discussion regarding steps going forward took place.
Bill and Ginny will meet with Marcy Patterson, Chairman of the City’s Parks and Lakes Department, to propose the possibility of building on park property. If Marcy is interested, she will be invited to the next Animal Control Shelter committee meeting to discuss this new direction.
In order to proceed, a building plan will be needed. Ginny will meet with the Animal Control staff to get a list of needs and wishes for a new building. Dusty Douglas, County Planner, provided a link for the Humane Society. On the site there was a packet for Shelter Design that contains good information about planning and building an animal shelter. Next a blueprint will be designed to get cost estimates and grant funding feasibility.
If people want to make contributions to a new shelter, they can send them to the County. There is a line item for the Howard Estate that is designated for the shelter and the money will be kept in that fund.
The next meeting is scheduled for Thursday, April 21st, at 10:00 a.m. at the Courthouse. The meeting ended at 11:00 a.m.
Respectfully submitted,
Ginny Fanning
March 14, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Commissioner’s office on Monday March 14, 2016. Chairman Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. that a quorum is present and the meeting could continue.
Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Fanning made a motion to approve the agenda as presented. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
The next item on the agenda Chr. Meier said is the approval of the board minutes from the March 7 meeting. Commissioner Zeller made a motion to approve the minutes as written. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Chr. Meier said that the bills in the amount of $47,391.87 are the next items for approval. Commissioner Zeller made a motion to approve the bills in the stated amount. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that payroll in the amount of $260,385.28 is the next item on the agenda needing approval. Commissioner Fanning made a motion to approve the payroll in the stated amount. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments-The Treasurer reported that mobile homes bills will be going out next week. The County Clerk reported that her office will be closed March 15 except for election purposes.
Commissioner Fanning made a motion to adjourn the meeting. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved. The meeting is adjourned.
March 7, 2016 Meeting Minutes
The Morgan County Board of Commissioners met in the Law Library of the Courthouse on Monday March 7, 2016 at 9 am.
Chr. Meier asked Clerk Waggener to conduct the roll call. Clk Waggener asked for roll call as follows, Chr. Meier present, Commissioner Fanning present and Commissioner Zeller present. Clk Waggener informed the Chr. Meier that a quorum is present and the meeting could continue.
Chr. Meier said that the first order of business is the approval of the agenda. Commissioner Zeller made a motion to approve the agenda as presented. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
The next item for approval Chr. Meier said is the board minutes from the February 22 meeting. Commissioner Fanning made a motion to approve the minutes as written. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Public Comment-none
Chr. Meier said that the appointment of Terry Denison to the Western Illinois Economic Development Authority Board to replace Kai Schnitker is the next item needing approval. There was discussion. Commissioner Zeller made a motion to approve the appointment as stated. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the next two items are for the approval of the MFT bidding process for the county and the road districts. Chr. Meier said that Matt Coultas is present and would explain this. Mr. Coultas said that the board’s approval is needed for the solicitation of bids for the MFT county and road districts. There was discussion. Commissioner Zeller made a motion to approve the County MTF bidding process. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. Commissioner Fanning made a motion to approve the Road Districts MTF bidding process. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the approval of the joint dispatch agreement is the next item on the agenda. Chr. Meier said that this has been an ongoing project for 11 years. There was discussion. Commissioner Zeller made a motion to approve the joint dispatch agreement as discussed. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved.
Chr. Meier said that the approval of the TIF district letter of recommendation is the next item on the agenda for approval. The Village of South Jacksonville’s TIF is currently in a 25 year TIF program and they would like to extend it for another 12 years Chr. Meier said. Representing the Village of Acting Mayor Steve Waltrip, John Green and Wilber German. There was discussion. Commissioner Fanning made a motion to approve the TIF district letter of recommendation as discussed. Commissioner Zeller seconded the motion. All voted “AYE”. The motion is approved.
Reports of Departments-none
Commissioner Zeller made a motion to adjourn the meeting. Commissioner Fanning seconded the motion. All voted “AYE”. The motion is approved. The meeting stands adjourned.